Superintendent of Public Services

Type: Full Time

PURPOSE: The Superintendent of Public Services is responsible for providing guidance, direction and coordination of the Parks and Roads Division maintenance operations including oversight of maintenance, supervision of personnel and budget administration. The Superintendent ensures that the divisions operate efficiently and effectively in its day-to-day business, enhancing collaboration across the department, the Township and the community. The Superintendent may also assist with long range planning, capital projects and maintenance for the Department. The Superintendent coordinates and provides guidance to Supervisor Foremen, Maintenance Workers, and acts as technical advisor on studies, projects and problem resolution teams. The Superintendent will plan for future work programs, determine the nature and scope of projects and will make staff assignments. This position performs the full range of duties of the Assistant Director in their absence and may serve other management functions as requested by the Assistant Director and/or the Assistant Township Administrator.

SCOPE: The Superintendent of Public Services is responsible for the daily maintenance operations of the Public Services Parks and Roads Divisions. This position is an intermediate role intended to assist the Assistant Director of the Public Services Department with leadership and direction.

ESSENTIAL ROLES & RESPONSIBLILITIES: May include all duties but not limited to:
• Oversee the daily maintenance operations of Parks and Roads Division. This will include the responsibility for scheduling, evaluating and disciplining staff.

• Directly oversees the maintenance of roads, including all snow and ice removal and other road improvements that will enhance the safety and welfare of the traveling public on Township roads.
• Serve as individual responsible for ensuring the township property under their control is maintained and improvements are made in a timely manner, including but not limited to the following tasks: ordering supplies and equipment, capital improvements - initiation and updating, and financial responsibilities associated with above.
• In the absence of the Assistant Director, serve as the Department Head over all daily operations.
• Coordinate with contractual landscaper for Township owned grounds care and maintenance.
• Oversee the maintenance of Colerain Township Historical Cemeteries.
• Organize and coordinate in-house cleaning and/or contractual janitorial services.
• Ensure Division employees comply with all applicable safety standards.
• Work closely with the development of the projects, including property acquisition, ensuring the completeness of specifications and bid documents.
• Maintaining lines of communications between the Township and the agencies involved with property development projects.
• Evaluate the necessity and accuracy of change orders for Township projects.
• Act as liaison with the groups and agencies contracting and volunteering to assist in various Township projects.
• Participate in budget process; prepare department budget for inclusion in Township budget; track expenditures to assure all are within budget.
• Participate in the strategic planning process; assist with department strategic planning for inclusion in Township strategic planning; track operations to assure all are initiatives are completed and goals are met.
• Assists with the development of the multi-year capital plan for Parks and Roads.
• Assists with the Township Accreditation process through the APWA.
• Coordinate with contractors and other governmental entities for the improvement of road infrastructure, stormwater infrastructure, and other related infrastructure.
• Apply for and secure grant funding for projects.
• Other duties as directed to ensure proper and efficient operations of the Colerain Township Public Services Parks and Road Divisions.

CRITICAL SKILLS / EXPERTISE:

• Ability to establish and maintain cordial and effective working relationships with staff (in a union environment) and other employees, Township officials, civic groups, and the general public.

• Hires, trains, and evaluates divisional staff, including delegating and prioritizing work. Mentors and provides coaching for employee development and growth. Works with employees to correct deficiencies.
• Manages performance measure data collection; performs analysis, presentations, and reporting as needed.
• Thorough knowledge of personnel and program management principles and practices, including administration, supervision and training of personnel.
• Broad working knowledge of the principals, practices and techniques of recreation programs and park operations.
• Broad working knowledge of the principals, practices, and techniques of road management and stormwater infrastructure maintenance.
• Ability to communicate succinctly and effectively.
• Ability to prepare and oversee divisional budgets.
• Able to apply for, and administer, grants to expand parks and road improvement projects.
• Ability to effectively manage employees in supervisory capacity.
• Ability to be on call 24 hours per day for snow emergencies and to work at other than regular hours when needed to perform the duties of the position.
• Ability to demonstrate a high degree of ethics, integrity and discretion.
• Ability to serve as a member of a senior management team.
• Ability to motivate, lead, supervise and train employees.
• Ability to respond with tact, composure, and courtesy when dealing with difficult situations.
• Ability to deal constructively with conflict, develop consensus and facilitate change.
• Ability to maintain effective working relationships with Township’s senior leadership team, Board of Trustees, employees, boards and commissions, other agencies and the general public.

EDUCATION, LICENSING & CERTIFICATION REQUIREMENTS:

• A bachelor’s degree in Parks and Recreation, public administration, or a related field and three (3) to five (5) years of supervisory experience in parks and/or recreation management, stormwater infrastructure management, and/or road infrastructure management.

• Must have experience which demonstrates an understanding of basic budgeting and fund accounting.
• Must possess a valid Driver’s License.

PHYSICAL & MENTAL REQUIREMENTS:

• While performing the duties of this job, the employee is frequently required to sit, talk and hear, use hands and fingers to handle or feel objects, tools, or controls, and to reach with hands and arms. Required to sit, stand at files, bend, stoop, lift, carry and walk. Maximum unassisted lift is 50 lbs.; average lift approximately 10 lbs.

• The employee must be able to lift and/or move varying amounts of weight, depending upon the task at hand. Specific vision abilities required by this job include close vision and the ability to adjust focus. Must be able to kneel, bend at the waist, and work in a standing position for long periods.
• Generally, moderate physical effort is required to do office tasks and lead physical activities (indoor and outdoor). Requires ability to use keyboard, monitor and calculator and other office equipment as well as equipment for maintenance activities.
• Requires ability to communicate verbally in person and via telephone.
• Requires travel by car and driving locally and to distant sites.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essentials of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.