What are the responsibilities and job description for the Director of Football Operations position at Colgate University?
Posting Details
Position Information
Job Category Professional/Administrative
Position Title Director of Football Operations
Full Time/Part Time Full Time
Division Athletics
Department Football
Hiring Wage/Salary Range $63,000-68,000
Professional Experience/ Qualifications
Two (2) or more years of experience in sport operations.
Preferred Qualifications
A Bachelor’s degree is required.
A Master’s degree is preferred.
Certifications
A current valid driver’s license, in accordance with the University’s Driver Safety and Motor Vehicle Use Policy is required.
Offer Determination
When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Other Information
Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA , ECAC , and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within their realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA , ECAC or Patriot League rules of which they are aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.
Benefits
Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page .
Department Statement
Colgate Athletics seeks to be a welcoming and diverse association of students, coaches, staff, alumni and fans in which all people are treated equitably and respectfully, and can contribute fully to our success; we share common goals, we affirm open communication and civility, we honor the sacredness of each person, we accept responsibility to act for the common good, we care for and serve one another, and we honor our history while celebrating our evolution; and, we strive to consistently perform at the upper range of our potential, to get better every day with a goal to win – to win in competition, in the classroom, in the community and in the lives of every member of the Colgate Community.
Accountabilities
The director of operations manages all non-coaching aspects of the sport program. The individual is responsible for ensuring the administrative functions of the program are aligned with the department and university’s mission and vision while providing innovative and strategic solutions to day-to-day challenges in operating a Division I program.
Responsibilities Include But Are Not Limited To:
Technical Competencies
Name Office Productivity
Description
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Name Personal Accountability for Results
Description
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Description
Requisition Number 2025S013Posting
Temporary No
Work Schedule
Weekdays, Evenings, Overnight, Occasional Weekends
Job Open Date 02/04/2025
Job Close Date
Open Until Filled No
Special Instructions Summary
EEO Statement
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws or Executive Orders.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance . Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu .
Position Information
Job Category Professional/Administrative
Position Title Director of Football Operations
Full Time/Part Time Full Time
Division Athletics
Department Football
Hiring Wage/Salary Range $63,000-68,000
Professional Experience/ Qualifications
Two (2) or more years of experience in sport operations.
Preferred Qualifications
- Two (2) or more years of experience in NCAA DI collegiate sport operations
- Experience playing or working with collegiate football
A Bachelor’s degree is required.
A Master’s degree is preferred.
Certifications
A current valid driver’s license, in accordance with the University’s Driver Safety and Motor Vehicle Use Policy is required.
Offer Determination
When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Other Information
Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA , ECAC , and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within their realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA , ECAC or Patriot League rules of which they are aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.
Benefits
Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page .
Department Statement
Colgate Athletics seeks to be a welcoming and diverse association of students, coaches, staff, alumni and fans in which all people are treated equitably and respectfully, and can contribute fully to our success; we share common goals, we affirm open communication and civility, we honor the sacredness of each person, we accept responsibility to act for the common good, we care for and serve one another, and we honor our history while celebrating our evolution; and, we strive to consistently perform at the upper range of our potential, to get better every day with a goal to win – to win in competition, in the classroom, in the community and in the lives of every member of the Colgate Community.
Accountabilities
The director of operations manages all non-coaching aspects of the sport program. The individual is responsible for ensuring the administrative functions of the program are aligned with the department and university’s mission and vision while providing innovative and strategic solutions to day-to-day challenges in operating a Division I program.
Responsibilities Include But Are Not Limited To:
- Manage all aspects of team and staff recruiting travel including arranging flights, hotel accommodations, ground transportation, team per diem and trip itineraries
- Reconciliation of team and staff travel expenses following University and Athletics Business Office policies and procedures
- Manage procurement and purchasing for the program including negotiation with vendors (hotel, caters, transportation, etc.) for all program functions
- Manage elements of budget for which they have oversight (e.g., travel, equipment, casual wage personnel) and make independent decision within approved fiscal year budget
- Manage all aspects of official and unofficial campus visits of prospect student-athletes; booking travel and hotel accommodations when applicable and submitting required compliance documentation
- Work collaboratively with executive team members on the execution of game competition contracts, both home and away games
- Facilitate and oversee process for incoming and returning students including coordination with other departmental (e.g. Compliance, Sports Medicine, etc.) and campus (e.g. Admission, Financial Aid, etc.) partners in line with institutional procedures
- Develop and coordinate program correspondence to key constituents including donors, alumni, parents, and prospective student-athletes
- Work collaboratively with the athletics communications and creative services unit on social media strategy and presence for the program
- Maintain confidential and routine records, such as financial aid records, NLI forms, budget reports, compliance forms, procurement documents, competition forms and student-athlete class schedules
- Comply with all NCAA , Patriot League and Colgate University rules, regulations and policies
- Other duties as assigned by the coaches and sports administration team
Technical Competencies
Name Office Productivity
Description
- Demonstrated ability to effectively utilize all university productivity applications (e.g. MS Office, Concur, EMS , CMS , and Google)
- Demonstrated ability to efficiently leverage standard office software to manage calendars, contacts, and email correspondence for department staff.
Description
- Demonstrated ability to plan, manage, coordinate or oversee events requiring a high level of coordination and collaboration.
- Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors.
- Demonstrated ability to effectively produce and manage RSVP lists and special requests of participants.
- Demonstrated ability to communicate all aspects of planning events.
- Demonstrated ability to quickly, efficiently and inexpensively alter plans.
Description
- Demonstrated ability to effectively create travel plans involving multiple modes of transportation, destinations and lodging.
- Demonstrated ability to quickly, efficiently and inexpensively alter travel plans and itineraries.
- Demonstrated ability to consistently stay within university travel restrictions and guidelines.
Description
- Demonstrated ability to utilize relevant data systems/software, e.g. Enterprise Resource Planning tool (Banner), Business Intelligence (Tableau), ARMS , and TeamWorks.
- Demonstrated ability to enter, manipulate, query and export all data sets used in day-to-day situations.
- Demonstrated ability to use all day-to-day and core functionality of all relevant systems.
Description
- Demonstrated mastery of commonly used Colgate and divisional/functional administrative policies and practices.
- Has knowledge sufficient to follow administrative procedures and processes that are most critical to the department.
- Has knowledge sufficient to train others on all core and common administrative procedures.
- Has knowledge sufficient to create desktop aids or guides in the execution of common administrative procedures and processes.
- Demonstrated ability to effectively pull together sensitive and moderately complex data and information into an organized and cohesive product.
Description
- Demonstrated ability to create welcoming and professional environment for all constituents, including but not limited to colleagues, coaches, prospective and current student-athletes, alumni, and parents.
- Demonstrated ability to use positive, engaging communications.
- Demonstrated ability to listen, respond effectively and follow up appropriately, while being mindful and attentive to feedback.
- Makes use of specialized knowledge to assist others in resolving problems.
- Identifies opportunities for improving customer service methods.
Description
- Demonstrated ability to strategize long-range stewardship opportunities and methods to advance the mission of the program particularly with prospective students and alumni.
Name Personal Accountability for Results
Description
- Takes responsibility for decisions, performance, and outcomes;
- behaves in a responsible manner with a positive attitude;
- shows self-awareness and openness to feedback.
Description
- Demonstrates effective written and oral communication skills;
- shares information and seeks input from others;
- adapts communication to diverse audiences;
- protects private and confidential information.
Description
- Analyzes and prioritizes situations to identify and solve problems;
- generates solutions to improve efficiency and quality;
- involves others in solving problems and making decisions;
- factors organizational goals into decisions;
- makes clear, transparent, and timely decisions.
Description
- Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance;
- understands the long-term direction of the university and can relate this to departmental area;
- adapts to new methodologies;
- identifies and acts on areas where change is appropriate.
Description
- Applies skills and knowledge to provide a climate to achieve departmental and organizational success;
- balances individual and department goals;
- helps others perform at their best;
- builds productive relationships to enhance individual and organizational effectiveness;
- treats others with respect;
- resolves conflicts among team members.
Description
- Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level;
- critically assesses the effectiveness of new initiatives.
Description
- Demonstrates respect for people and their differences;
- understands the benefits of a diverse workforce;
- earns the trust and respect of others;
- includes and welcomes others;
- works to understand the perspective of others;
- promotes opportunities to experience diversity within our community.
Description
- Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus;
- supports and advances the university’s sustainability initiatives;
- influences others to use sustainable practices.
Requisition Number 2025S013Posting
Temporary No
Work Schedule
Weekdays, Evenings, Overnight, Occasional Weekends
Job Open Date 02/04/2025
Job Close Date
Open Until Filled No
Special Instructions Summary
EEO Statement
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws or Executive Orders.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance . Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu .
Salary : $63,000 - $68,000
