What are the responsibilities and job description for the Planner position at Collabera LLC?
Job Details
Job Title: Architect /Occupancy Planner
Duration: 6 - 12 months
Location: Holtsville, NY 11742 (Hybrid)
Pay range: 35$hr - 40$hr.
Responsibilities:
- Conduct site assessments and surveys to ensure that occupancy, furniture, space type, and data are accurate.
- Prepare and present detailed options to Real Estate leads.
- Optimize space usage for efficiency and functionality.
- Analyze space utilization data to identify opportunities for improvement.
- Ensure compliance with core program standards.
- Demonstrate proactive solutioning.
- Maintain a working knowledge of space management systems.
- Receive and process move requests.
- Participate in planning meetings with key stakeholders.
- Create/plan move phasing documentation that details how large move projects will be broken down and completed.
- Prepare/update move status reports.
- Monitor business for changes to move scope and/or requirements.
- Work with an IWMS (ManhattanOne) system, including floor plan updates (via AutoCAD), space and move data. This includes preparing proposed floor plan layouts, operational project floor plan layouts, and event space layouts.
- Support broader space management projects and initiatives.
- Adjust plans to accommodate change requests.
- Manage tickets for new hire, space, move, and other requests in the assigned region.
- Update and establish space stacking plans and floor block plans, conduct space analysis, and create various occupancy options, supported by data.
- Conduct physical space audits to document and validate occupancy and occupancy attributes, collaborating with other onsite teams to ensure audits are conducted.
- Provide Excel analysis of CAFM data to support planning scenarios.
- Develop presentations that tell a concise and relevant story with visuals.
- Strive to maintain best-in-class space and occupancy data.
- Update the database with information received from HR for new hires, terminations, and moves.
- Support quarterly audits by physically walking space and updating data; collaborate with onsite resources for audits and reporting of sites outside of assigned territory.
Skills:
- Minimum two to four years of experience in space planning, design, occupancy planning, or workplace strategy in a corporate real estate environment.
- Background in design, architecture, workplace planning, and strategy desired.
- Intermediate to advanced knowledge and experience with MS Office.
- Excellent communication skills with the ability to coordinate across multiple teams and departments.
- Advanced ability to read and understand building drawings and floor plans.
- Experience working with CAD or other drafting software.
- Experience with space planning software.
- Ability to multitask and adapt to changing priorities and requirements.
- Strong attention to detail.
- Experience with IWMS/space management software.
- Excellent communication skills, both written and oral.
- Strong customer service and interpersonal relationship skills.
- Ability to work independently and as part of a team.
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