Executive Assistant

Job Title: Executive Assistant II

Job Location: Seattle, WA 98121

Job Duration: 6 Months (Contract)

Pay Range: $26.19/hr - $28.19/hr

Job Description:

Key Responsibilities:

• Calendar management for Employee experience programming
• Assistance with event coordination, including room bookings, catering, and expense management
• Create & publish monthly newsletter content
• Event survey management and analysis
• Connections data analysis

Purpose of Need:

• Employee engagement programs and possible L8 Director support.
• Mainly Support VP team events - approx.
• 5-10 events for entire org (~1000 people), or smaller groups/programs (< 50)

Typical Day in the Role:

Daily Schedule:

• Office coordination, reserving the space, assist with ordering catering, office administration, ad hoc tasks
• Scheduling events, work across different calendars
• Working with Senior PM who manages programs and coordinates with team under VP
• Cross functional work
• Slack, Chime, Outlook communication
• Produce monthly newsletter with help from PM
• Able to communicate to leadership

Required:

• 3-4 years industry experience in general admin, recruiting, HR, and/or EA background
• Able to communicate to leadership
• Proactive communication and organizational skills
• Calendaring experience
• MS Office, Excel
• Navigate ambiguity
• Problem solve from an admin perspective - can pivot as needed

Preferred:

• PM skills
• Event planning experience
• Able to manage multiple directors, c-level
• 4-6 years admin experience

Degree:

• Bachelor’s - preferred, but not required
• Will consider associate's degree with equal industry experience

LPs:

• Earns Trust
• Deliver Results

Top 3 must-have hard skills:

• 3-4 years industry experience in general admin, recruiting, HR, and/or EA background
• Able to work cross functionally and communicate to leaders
• Organization/Communication/Problem Solving