What are the responsibilities and job description for the Executive Coordinator to the Executive Director and Chief Operating Officer position at Collaborative Solutions for Communities?
Position Purpose: Collaborative Solutions for Communities (CSC) seeks a collaborative and strategic professional to serve as Executive Coordinator. The Executive Coordinator will support the work of the Executive Director, Chief Operating Officer and CSC Leadership. The Executive Coordinator will be expected to work collaboratively with staff, contractors, partner agencies, and stakeholders.
Principle Accountabilities
- Provide executive-level support to the ED and COO with a high degree of initiative, judgement, and discretion;
- Develop and maintain a basic knowledge of all major initiatives of the organization;
- Manage a complex schedule for the ED and COO and handle frequent reprioritizations that will often require independent decision making. Duties under this include:
- Schedule appointments and meetings, coordinate resources, and assemble appropriate reference and back-up material for all meetings including meetings set by the ED and COO;
- Schedule ED and COO meetings with high-level leaders of other organizations, with the appropriate combination of assertiveness and deference;
- Ensure the ED and COO is well prepared for meetings and other internal/external activities;
- Coordinate travel arrangements: develop itineraries, book flights and hotel arrangements, reserve meeting facilities, and perform other necessary arrangements as needed including travel scheduled by the ED and COO.
- Serve as a point of contact for the ED and COO;
- Proactively identify and exercise independent analysis and judgement in prioritizing situations requiring the ED and COOs attention;
- Establish and maintain a strong working relationship with the CSC Board of Directors,
- Track the ED and COOs project deadlines and needs, while also simultaneously meeting ones own deliverables;
- Other duties as assigned.
Required Qualifications
- Bachelor of Arts degree, Bachelor of Science degree, or equivalent degree;
- 2 to 5 years of experience in complex coordination of activities, management, or comparable experience;
- Excellent written and verbal communication skills;
- Ability to work independently as well as collaboratively with colleagues. This includes overcoming geographic and other potential barriers to communicating with and making contributions to the teams work;
- Exceptional organizational skills, including the ability to manage multiple tasks and projects simultaneously while meeting deadlines;
- Ability to thrive in a fast paced and challenging environment;
- Capacity to think strategically, critically, and respond analytically;
- Ability to edit and format documents;
- Mastery of Microsoft Office suite;
- Flexibility in working with new issues, topics, and approaches.
