What are the responsibilities and job description for the Administrative Assistant | Veteran Services position at Collaborative Support Programs?
Description
CSPNJ, a mental health nonprofit agency, is looking for an Administrative Assistant for the Department of Veteran Services. The Administrative Assistant will perform a variety of administrative duties that support the functioning of the BVH program. Responsibilities include supporting staff, completing data entry using various applications, completing reports, ordering supplies, assisting with the upkeep of case records to assure completeness. This position serves Bergen, Hudson, and Passaic counties.
HIGHLIGHTS
- Provide administrative support to the Director of Veteran Services, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, etc..
- Establishes and maintains record systems and files; updates and maintains records and reports related to assigned programs and activities including those of a confidential nature; prepares reports and agenda items as assigned by the position.
- Inputs a variety of program-related data into a database; assures accuracy of input and output data.
- Independently composes correspondence, answers inquiries, and provides technical information related to assigned program, policies, and procedures.
- Communicates with various personnel, departments, outside agencies, and community members to exchange information, coordinate activities, and resolve issues or concerns; receives and responds to phone calls.
- Operates a variety of office equipment including a copier, scanner, computer and assigned software.
Full-time | Benefit Eligible (Medical, free DMO dental & free vision) including 6 weeks PTO & 11 Holidays
Hourly Rate: $21.63
Requirements
- High School diploma/GED with 2 years of mental health experience OR
- College degree in business or mental health discipline.
- Knowledge of HMIS software a plus!
- Knowledge of CSS policies and procedures.
- Detail oriented with strong organizational skills.
- Strong verbal and written communication skills.
- Proficient in MS Office products, especially Excel.
- Familiarity with data management systems and basic database operations.
- Ability to prioritize tasks and manage time effectively.
- Excellent organizational and data organization skills to manage large volumes of information.
- Communicate effectively at all levels in a diverse and fast-paced working environment.
- Ability to coordinate projects and work collaboratively with team members.
- Ability to work with individuals with mental illness in a caring and professional manner.
- Bilingual skills are a plus.
- Valid NJ Driver's License with acceptable driving record.
- Lived Experience: CSPNJ prioritizes hiring people who use their own life experience dealing with mental health/substance use issues to inspire and support others.
Salary : $22
