What are the responsibilities and job description for the Administrative Assistant position at Collateral Specialists Inc.?
Administrative Assistant
Collateral Specialists is searching for a highly organized, detail oriented Administrative Assistant to join our team. This role is ideal for someone who thrives in a small team environment and is passionate about delivering high quality work. The Administrative Assistant will provide essential support to both the HR and accounting departments, assisting with employee onboarding, training, payroll review and client billing.
Position Responsibilities:
- Assist the HR Manager with recruitment, including supporting the hiring and onboarding process for new field representatives.
- Organize and maintain employee records to ensure they are accurate, up-to-date, and in compliance with regulations.
- Review job timesheets and ensure accuracy for payroll processing, supporting the HR team in payroll administration.
- Manage and update internal and external reference materials for employees, ensuring easy access to important resources.
- Provide general administrative and project support to the HR department and the President as needed.
Position Requirements:
- Strong verbal, written, and interpersonal communication skills.
- Excellent organizational skills with the ability to manage multiple priorities and meet tight deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with HR software (e.g., ADP, Ease) a plus.
- Ability to collaborate effectively with internal teams and external partners.
Position Details:
- Located in our Petaluma office (not available for remote or hybrid work)
- Full-Time Position
- Benefits:
- Medical, Dental and Vision coverage
- Paid Holidays
- 401(k) with company matching
- Paid vacation and sick time
About Collateral Specialists
Collateral Specialists is a nationwide inspection company that provides site, equipment, and floor plan inspections to banks and financial institutions. We have a team of 800 experienced professionals that are supported by our three offices across the United States. For nearly 30 years we’ve provided the industry with excellence in inspection reporting and industry leading customer service.
Job Type: Full-time
Pay: $21.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
Salary : $21 - $24
