What are the responsibilities and job description for the Payroll and Benefits Coordiator position at Collective Goods Holdings?

Job Description

Description :

Collective Goods Holdings, Inc. based in Louisville, Colorado is a growing education company that has successfully partnered with K-12 schools for the last three decades. We are driven to improve the learning experience for all children by providing books, funds, and other resources to students, educators, and schools across the United States. Our companies have worked with over 25,000 schools and delivered over three million books to kids.

Collective Goods Holdings Inc. offers the following benefits :

Medical, dental, and vision insurance
Health reimbursement account through Garner
HSA / FSA and Dependent Care FSA
Free STD / LTD / Life insurance
Retirement savings plan
Employee Assistance Plan
PTO for eligible Full-Time Regular employees
Annual volunteer time (any cause of your choice)
Twelve (12) paid holidays throughout the year

Equal Opportunity Employer

Collective Goods Holdings, Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

The Payroll & Benefits Coordinator is responsible for processing payroll, managing benefits-related tasks, and ensuring accurate reconciliation of benefits payments. This role requires strong organization and attention to detail, problem-solving skills, and the ability to maintain compliance with payroll and benefits regulations. Technical requirements must be complemented with great interpersonal skills, and a focus on superior customer service to employees.

Requirements :

Key Responsibilities :

Process bi-weekly payroll for employees and independent contractors through completion of journal entries for accounting support.

Responsible for calculating, tracking, and communicating commissions for employees and independent contractors. This includes report preparation and distribution, reconciliation to draws.

Administer payroll deductions, wage garnishments, and tax withholdings.

Manage benefits administration as a special project : Review and reconcile benefits invoices before processing.

Ensure employees are charged the correct benefits premiums.

Communicate with employees regarding benefits deductions.

Address payroll and benefits-related discrepancies and employee inquiries.

Prepare payroll and benefits reports for compliance and audits.

Creation and upkeep of process documentation.

Review and organize incoming mail for further action amongst the team.

Provide backup to key routine processes : all roles will require knowledge of key processes to ensure redundancy and coverage if other team members are out of office or need support.

Support compliance management of payroll tax, unemployment, and other general business compliance as needed.

Special Projects : as assigned, projects that support systems improvements, research, new company initiatives, and / or problem resolution. Projects will require both the ability to work independently, and as part of a team depending on the need.

Key Requirements :

A combined minimum of 3 years of educational or related work experience.

Experience processing multi-state payroll.

Basic accounting knowledge.

Ability to identify problems and respond to employees & other internal clients timely.

Strong proficiency in payroll systems and Microsoft Excel.

Excellent communication skills and professional presence.

Demonstrated organizational skills.

Certification through APA, SHRM, or HRCI is advantageous.

Experience with HRIS software transitions is preferred.

This is a hybrid role, which requires 1-2 days a week in a shared office working environment. Flexibility exists on days and times, but we do value in person training as well as freedom to work from home for more focused workdays.

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Payroll and Benefits Coordiator

What are the responsibilities and job description for the Payroll and Benefits Coordiator position at Collective Goods Holdings?

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