Finance and Operations Manager

About CARA: CARA’s mission is to ensure that first-generation college students, low-income students, and students of color have the knowledge and support necessary to enroll in and persist through postsecondary education . CARA’s programs help transform the culture of schools, college campuses, and community-based organizations by training a wide range of youth and adults within those communities to support all of their students to and through their next steps after high school. CARA is a partner project of The Fund for the City of New York (FCNY).

Job Description: The Finance and Operations Manager works closely with CARA’s Co-Executive Directors on budget and financial management and organization-wide operational logistics.

Job Responsibilities:

Financial Account Management

• Develop and maintain systems for tracking of CARA’s revenue and expenses
• Liaise with the FCNY to manage revenue and spending
• Provide regular financial reports including budget v. actuals by department, grant progress reports, and cash flow data
• Create required financial reports for foundation grants
• Manage corporate purchase card, reconciling all expenses through Concur system
• Meet quarterly with program teams to review budget spend-down
• Perform internal quarterly audit to ensure all postings are accurate and cash accounts are reconciled
• Support development team with management of individual giving

Operations

• Manage onboarding and off-boarding of CARA staff members, in collaboration with FCNY
• Generate and track monthly invoices for contracts including Department of Education
• Administer and manage consultant contracts including paperwork, invoice payments and renewals
• Manage CARA organization-wide events; support program-specific events and procurement of event space
• Document and update a financial policies and procedures manual; make recommendations to management on creating efficiencies around financial and operating systems
• Coordinate office operations, manage inventory, and support administrative needs

Qualifications:

• BA in Accounting, Business Administration, or related major preferred
• Minimum of 3 years relevant experience with non-profit accounting, payroll, and administrative support
• Highly skilled in developing and maintaining financial spreadsheets and models
• Experience with grants and city contracts a plus
• Extremely detail oriented
• Excellent communication skills

Start: March 2025

Salary Range: $70,000-$75,000

Benefits: Family-friendly environment with full benefits plan (including 4 weeks vacation, generous sick days, and pension plan)

We are an affirmative action/equal opportunity employer and encourage qualified individuals of every race, creed, ethnicity, ability, sexual orientation, and gender identity to apply.

To apply: Send a cover letter and resume to cara.jobopportunities@gmail.com. Applications will be reviewed on a rolling basis until the position is filled. Please include the position title in the subject line.