Associate Director, Permissions Management (World Languages)

Associate Director, AP Permissions & Licensing 

College Board – AP&I  

Location: NYO or Remote, must work full time from the United States of America 

Type: This is a Full-time position requiring work hours in Eastern time zone 

About the Team  

AP® is a rigorous academic program built on the commitment, passion and hard work of students and educators from secondary schools and higher education. With almost 40 courses in a wide variety of subject areas, AP provides willing and academically prepared high school students with the opportunity to study and learn at the college level. The AP program is continuing to rapidly expand its development of instructional and assessment products under the leadership of the growing Assessment Production team. The team currently consists of 38 talented and collaborative professionals with expertise in a variety of domains and will continue to expand over the next year. 

To support the continued production of high-quality teacher- and student-facing materials, the AP Program is looking fill the role of Associate Director, AP Permissions. 

About the Opportunity   

The Associate Director, AP Permissions & Licensing will secure third-party copyright permissions primarily for all AP assessment products across all courses, as well as other curricular products in the AP division. This position will focus on clearing permissions for our World Languages courses (French, Italian, German, Spanish Language, Chinese, and Japanese, working closely with AP Permissions staff, content teams, and project managers managing each course’s assessment production efforts to build and execute a copyright plan that balances the needs and priorities of various stakeholders.  

As Associate Director, AP Permissions & Licensing, you are an integral member of the cross-functional team building and delivering AP Exams. You are a collaborative, insightful, and highly-motivated professional, with a keen eye for detail and a passion for educational opportunity. You are not shy about researching texts and images, contacting rightsholders, and working with external vendors.  

In this role, you will:  

Research and clear permissions for AP Assessments (50%) 

• Review stakeholder requests for use of third-party content in our World Languages courses and make determinations about permissions, fair use, and public domain 

• Facilitate permissions requests with rightsholders when needed; ensure that we are seeking the appropriate rights needed; handle all correspondence with rightsholders from request through contract signature and payment 

• Adhere to agreed-upon schedules to ensure that permissions deadlines are met; propose alternative pathways and solutions when permissions are not able to be secured 

Support communications for AP Permissions & Licensing (30%) 

• Partner with AP content teams and course project managers to ensure copyright tracking for all current projects is up-to-date and provides all needed information such as credit lines 

• Liaise with Assessment Production project managers to ensure that permissions requests are submitted with proper timing in the process and documentation 

• Report on progress, at regular intervals, in writing and via scheduled meetings; ensure that all team members are aware of potential risks and propose alternative solutions 

• Make informed, independent judgment calls on permissions and content issues; escalate issues and steer to higher-level resolution when needed 

• Receive reports on AP content posted online without permission, handle removals, and maintain correspondence in Copyright Violations email inbox 

Process Development and Improvement (20%) 

• Analyze existing international clearance process and develop new internal processes for clearing of international permissions 

• Collaborate with peers within and outside the broader AP Assessment Production team to document and iterate on current permissions management practices 

• Share recommendations for process and tool improvements on an ongoing basis 

About You  

You Have: 

• Bachelor’s degree (required) 

• 4 years or more of experience with copyright permissions and / or licensing required; experience clearing permissions from international rightsholders preferred.  

• Some language experience (French, German, Italian, Spanish) preferred.  

• Understanding of copyright including public domain and fair use, and the process of requesting permission from rightsholders.  

• A detail-driven, process-oriented mindset 

• Expertise in Smartsheet , MS Excel and item bank management. 

• Ability to process and distill large volumes of data and draw insightful conclusions to drive decision-making 

• Excellent interpersonal, collaborative and communication skills; demonstrated ability to establish positive working relationships at all levels of the organization 

• Willingness and ability to travel domestically 1-2 times per quarter 

• Are eligible to work in the USA for any employer 

About Our Process  

• Application review will begin immediately and will continue until the position is filled  

• While the hiring process may vary, it generally includes: resume and application submission, recruiter phone screen, hiring manager interview, performance exercise and/or panel interview, and reference checks.  This is an approximately 8-week process 

About Our Benefits and Compensation 

College Board offers a competitive benefits and compensation program that attracts top talent looking to make a difference in education. As a self-sustaining non-profit, we believe in compensating employees equitably in relation to each other, their qualifications, their impact, and the relevant market.  

The hiring range for a new employee in this position is 40,000 - 80,000. College Board differentiates salaries by location so where you live will narrow the portion of this range in which you can expect a salary.  

Your salary will be carefully determined based on your location, relevant experience, the external labor market, and the pay of College Board employees in similar roles. College Board strives to provide our best offer up front based on this criteria.  

Your salary is only one part of all that College Board offers, including but not limited to:    

• A comprehensive package designed to support the well-being of employees and their families and promote education. Our robust benefits package includes health, dental, and vision insurance, generous paid time off, paid parental leave, fertility benefits, pet insurance, tuition assistance, retirement benefits, and more 

• Recognition of exceptional performance through annual bonuses, salary growth over time through market increases, and opportunities for merit raises and promotions based on increased scope of responsibility 

• A job that matters, a team that cares, and a place to learn, innovate and thrive