What are the responsibilities and job description for the Foundation Controller/Assoc. Director of Financial Services position at College of Charleston?
Posting Details
POSTING INFORMATION
Internal Title
Foundation Controller / Assoc. Director of Financial Services
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
Level
Department
Institutional Advancement
Job Purpose
Foundation Controller / Assoc. Director of Financial Services directs expert-level professional accounting, financial statement preparation and review, monthly close management,
budget analysis, external audit management, monthly balances and transaction activity reporting, and other financial duties as assigned for the Foundation. Develops processes for internal and external reporting needs associated with campus wide and Foundation projects. Works closely with colleagues in other financial roles across campus. Works closely with Foundation Board Finance and Audit Committees. Serves as interim in the absence of the Director of Financial Services in all fiscal management activities.
Minimum Requirements
Bachelor's degree in Accounting and 5 years of professional experience in accounting or
Auditing or equivalent combination of education and experience. CPA , Public Accounting firm Audit experience, Master's Accounting degree, nonprofit accounting experience, accounting supervisor experience, or 7 years of applicable experience is preferred. Candidates with an equivalent combination of experience and / or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of the principles, practices, theories and terminology of GAAP accounting, budgeting and fiscal management. Proficiency with general ledger systems. Must be able to analyze and interpret complex financial data and reports, perform monthly financial statement creation, analysis, and review. Must respond to requests in a timely manner, and communicate effectively to internal team and external parties. Knowledge of State and Federal regulations and laws applicable to non-profit organizations. Must have strong organizational, time management, communication, and supervisory skills. Experience in non-profit organization a plus. Knowledge of Blackbaud software helpful.
Additional Comments Regarding Position
May be required to work occasional nights and weekends.
- This position is eligible for part-time remote work.
Please visit the College's Telecommuting page and Academic Affairs divisional guidelines for more information : https : / / hr.cofc.edu / telecommuting / index.php .
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https : / / jobs.cofc.edu .
Salary
Posting Date
02 / 25 / 2025
Closing Date
04 / 25 / 2025
Benefits
Open Until Filled
Posting Number
2025018
EEO Statement
The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and / or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu .
Quicklink for Posting
https : / / jobs.cofc.edu / postings / 16404
Job Duties
Job Duties
Activity
Directs, reviews, and participates in the financial accounting monthly close process. Ensures monthly close process is completed timely and accurately by the entire Foundation accounting team. This includes completing journal entry postings to the Foundation general ledger, ensuring accurate and timely posting by other team members, reviewing supporting work product of other team members for accuracy, ensuring proper documentation of all financial transactions, and creating financial statements each month. Verbally and electronically communicates with accounting team members about deadlines and opportunities for improvement in this process.
Develops and monitors implementation of accounting policies and procedures to ensure compliance with Federal, State, Tax, and Audit regulations. Ability to research tax, legal, and accounting guidance issued by regulators. Evaluates and makes recommendations for compliance of accounting policies and procedures as proscribed by accounting regulators.
Review electronic vendor payment processing, IRS payroll reporting / processing, 1099 reporting for accounts payable, general ledger accounting entries, budgets, revenue entry, and additional financial or operational processes for the Foundation as needed.
Establishes and maintains an effective system for communicating verbally and electronically with internal and external constituents in a timely manner to ensure efficient execution of fund administrator requests and related responses. Advises and provides in person and electronic consultation to campus leaders such as deans, department chairs, and faculty / staff on donor intent use and availability of Foundation funds. Works closely with other financial administrators on campus to provide accurate and timely information. Completes monthly billing expenditures process for charges processed at the College but requiring Foundation funding (approximately $100-250k per month of expenditures).
Ensures bank cash reconciliations are completed and finalized in software system timely each month as part of monthly close. Reconciles bank accounts in a timely manner monthly in Blackbaud Financial Edge software including LLCs (7 operating accounts and one line of credit). Assist with management of banking operations and relationships.
Prepares and distributes monthly accounting statements and information to fund administrators and executive offices across campus. Work with campus administrators to ensure accurate transaction data in their funds and sufficient balances.
Analyzes processes to determine ways to improve systems and operation efficiency, effectiveness and productivity.
Performs written monthly summary analysis of financial statements in report to Director of Finance regarding trends, budget concerns, and / or recommendations of activity in financial statements.
Essential or Marginal
Essential
Percent of Time
Activity
Directs annual external financial statement audit to receive an unqualified opinion. Develops, organizes and ensures the accuracy of financial data for internal and external reporting requirements. Prepares and organizes schedules as needed for annual financial audit by external professional firms. Manages audit timeline to ensure audit report is approved by Foundation's Audit Committee and delivered on time to comply with College annual ACFR requirements for component units. Responds and works directly with external auditors to complete audit. Gathers information, works with external tax firm and Director of Finance to prepare the Form 990 for submission to IRS .
Essential or Marginal
Essential
Percent of Time
Activity
Assist the Director of Finance with tasks as necessary in preparation and monitoring of balanced budgets and budget requests, including evaluating cost projections (approximately $4m revenue and $4m expense). Monitors budget versus actual performance throughout year. Assist with management of State budgeted funds and related Procurement purchase process.
Essential or Marginal
Essential
Percent of Time
Activity
Works closely with Property Management Accountant to ensure accurate current inventory for annual financial statement audit and reporting to Foundation Committees. Review documentation for tracking fixed assets is accurate, complete, documented, and consistently updated / improved.
Essential or Marginal
Essential
Percent of Time
Activity
Presents and participates in Foundation Board Committee meetings and a variety of ad hoc on campus in person task force groups with Campus Executives. Works with Director of Finance to prepare all presentation materials such as PowerPoints necessary for meetings. Works directly with Director and Board Finance Chair to report financial results to the Foundation Board. Prepares minutes for Foundation Board Finance and Audit Committees and coordinates Finance committee Board portal communications.
Essential or Marginal
Essential
Percent of Time
Activity
Serves as interim for the Director of Finance in his absence. Assist team with implementation of technology and continuous improvement projects as needed
Essential or Marginal
Essential
Percent of Time
Supplemental Questions
Required fields are indicated with an asterisk (
Chronicle of Higher Education
Applicant Documents
Required Documents
Optional Documents
Salary : $67,452 - $100,000
