What are the responsibilities and job description for the Coordinator 1, Procurement position at College of Eastern Idaho?

Salary : $20.52 - $22.40 Hourly

Location : Idaho Falls, ID

Job Type : Full Time

Job Number : 1904229

Department : Fiscal Operations

Opening Date : 02 / 27 / 2025

Closing Date : 3 / 9 / 2025 5 : 00 PM Mountain

FLSA : Non-Exempt

Job Summary

The Procurement Coordinator will coordinate purchasing goods and services within the College, State and Federal guidelines. The coordinator will assist in writing specifications for quote requests and manage the quote process. This position will oversee all processes for receiving goods, including inspection, development, and quality control. The coordinator will administer the procurement card system and inventory process, utilize the ERP system for data entry, and assist in user training for requisition entry and purchase order inquiries. The coordinator position will assist the procurement department with all aspects of the College's procurement processes.

What We Offer

At the College of Eastern Idaho, we're dedicated to providing open access to affordable, high-quality education that meets the needs of our students, regional employers, and the community. To support our dedicated faculty and staff, we offer a comprehensive benefits package for qualifying employees :

Affordable Health Plans : With three medical plan options, you can select healthcare coverage that best meets your needs. See rates
Supporting Work-Life Balance : Earn sick leave with no accrual limit starting day one. Staff accrue vacation leave starting at 15 days a year with a tiered system (Faculty excluded from vacation leave).
Retirement Savings : Faculty and exempt staff are enrolled in the Fidelity 401 (a)plan. Non-exempt or vested employees are enrolled in the PERSI base plan. View contribution rates
Life Insurance : no-cost coverage for you and your dependents with the option to add more.
Educational Savings : Significant tuition fee discounts for qualifying employees and their dependents.
Exclusive Discounts : Enjoy local discounts on cell plans, movie tickets, gyms, and more.

We value your contributions and are committed to your well-being and success. Visit our Benefits Guide for more information :

Typical Job Functions

Respond to non-routine inquiries and explain department services, policies, procedures, and rationale for decisions to customers

Evaluate purchase requests to find goods and services at the best value

Create purchase orders and follow-up with vendors on the delivery of goods and services

Receive and inspect goods for quality control

Research and Identify suppliers of goods and services

Assist with writing specifications, developing quote requests, and managing the quote process

Administer the procurement cards and the monthly reconciliation process

Conduct annual inventory of assets and manage disposal process of surplus inventory

Assist in training faculty and staff in requisition entry and inquiries

Prepare the monthly copier charges

Manage the cellular phone services for employees and prepare billing for Accounts Payable

Assist the procurement department team with all areas of the procurement processes

Assist with balancing the Cashier's register

Performs other job-related duties as assigned

Minimum Qualifications

Experience in various procurement processes and procedures, principles common to effective and efficient procurement activities

Equivalent combination of procurement courses and experience

Experience with personal computer operation and Microsoft software applications

Incumbent must reside in Idaho (Currently CEI doesn't sponsor H-1B Visas)

Additional Desired Qualifications

Designated Public Procurement Associate Certificate or similar

Certified Purchasing Professional (CPP) Certificate

Associates of Applied Science Degree in Business Management

Experience in a higher education setting

Bilingual (Spanish)

Physical Demands and Work Environment :

Employees work indoors and are protected from weather and / or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Onsite work is essential and regular predictable attendance is required. Employees may be required to work at occasional events and handle tasks outside of regular working hours.

Background Investigations :

Employment at College of Eastern Idaho will be contingent upon the successful completion of a criminal background investigation and may require a credit and / or motor vehicle background investigation depending on the position. Please refer to Policy 225 : Background Checks

EOE / ADA - Hiring is done without regard to race, color, religion, national origin, sex, age, or disability. In addition, preference may be given to qualified veterans under state and federal laws and regulations.

Link to Annual Security Report for CEI :

College of Eastern Idaho (CEI) offers full-time employees a generous benefit package. For information about our medical, dental, vision, disability, and life insurance benefits please visit thePositions classified as non-exempt are offered retirement benefits administered through the Public Employee Retirement System of Idaho (PERSI); information may be found at :

Additional benefits include vacation, sick, and holiday leave; tuition benefits; and a selection of voluntary benefits.

Salary : $21 - $22

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