Project Manager, Space Telescope Programs

Position Highlights

This position will manage the specific needs of the Executive Team and manage support personnel working with STP (Space Telescope Project) to access resources, request information, monitor fiscal and risk management activities, space requirements, and task orders on a day-to day basis. This position oversees daily operations and coordinates activities of the project, determines priorities, and monitors and approves project expenditures.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Using extensive knowledge, develop processes/procedures in regards to the daily operation of Space Telescope Project (STP) with a budget between $500-$700 million, which includes management of ITAR areas.
• Provides problem solving assistance and program goals and policy interpretation to staff, students, and others, both within and outside the University.
• Coordinates activities of the project with interrelated activities of other programs, departments (LPL and OptSci), and/or staff to ensure optimum efficiency and compliance with appropriate policies procedures and specifications. Coordinate resources with other departments to support our deliverables and schedules. Identify and report issues after research and analysis.
• Manage/coordinate project schedule for executive team (Principal Investigator and two Directors).
• Participate in the design and development of establishing building protocols and logistics of staff and equipment:
• Support Technology Control Plan (TCP) documentation, which includes leading to policies and procedures in all STP buildings (Steward Observatory, Drake, Advanced Research Building, the UA Tech Park, and RFC mirror Lab). This role will implement the TCP with the Director of Export Control and their team and keep all members of the team updated as the TCP changes. The Standard Operating Procedures (SOPs) will be developed, implemented and monitored for impact and any risks/concerns.
• Will oversee the management of conference rooms and shared spaces within the Drake building to align with security protocols including reconfiguring conference rooms for appropriate tools per TCP, track and manage access to all areas within Drake and workstations, establishing a reservation system and training LPL, Steward Observatory, and OptSci Staff. This also includes tracking and managing activities for STP based on what type of meeting it is, for example, science team (non-ITAR controlled) versus contract (ITAR controlled) and set up the security and facilities to ensure compliance with the TCP.
• Will be responsible for coordinating the employees/visitors and security and equipment. Will determine who can be invited to meetings and who can have access to the building on any hour/day. Enable scheduling of conference rooms and work to minimize conflicts in room reservations, ensure rooms are ready for meetings.
• Prepare and present periodic reports, financial statements/records on project activities, progress status, or other special reports as needed.
• Manage and control expenditures in accordance with projects and project budgets, including identifying personnel, operational and equipment needs, and troubleshoots funding issues.
• Oversee day-to-day financial transactions, purchases, and p-cards, including authorizations and tracking.
• Key management for Drake building (contains ITAR controlled areas):
• Ensure access to correct areas within all buildings needed for STP activities.
• Work with building management and Safety to schedule maintenance activities within the approved budget, track requests for changes to buildings, and provide monthly reports.
• Ensure notification is given to visitors of the Drake building, especially non-US persons, and track all visitors.
• Oversight/supervision of building/front desk attendants.
• Track travel and meeting calendar for all of STP.
• Other duties as assigned.
  

Knowledge, Skills, & Abilities

• Good communication skills.
  
  

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required and a minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.
• Federal regulations require that the incumbent be a U.S. citizen, legal permanent resident, or have another protected status under 8 U.S.C. 1324b(a)(3) to be ITAR/EAR compliant.
  
  

Preferred Qualifications

• Bachelor's degree or higher in engineering or sciences.
• Experience in mentoring and training.
• Staff management experience.
• Experience in scientific investigations, processes, and procedures.
• Experience working on or managing multiple projects/issues concurrently.
  
  

FLSAExemptFull Time/Part TimeFull TimeNumber of Hours Worked per Week40Job FTE1.0Work CalendarFiscalJob CategoryOrganizational AdministrationBenefits EligibleYes - Full BenefitsRate of Pay$75,540 - $98,201Compensation Typesalary at 1.0 full-time equivalency (FTE)Grade10Compensation GuidanceThe Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.Grade Range Minimum$75540Grade Range Midpoint$98201Grade Range Maximum$120863Career Stream and LevelPC3Job FamilyProject MgmtJob FunctionOrganizational AdministrationType of criminal background check required:Name-based criminal background check (non-security sensitive)Number of Vacancies1Target Hire Date4/30/2025Expected End DateContact Information for Candidatesso-humanresources@list.arizona.eduOpen Date3/18/2025Open Until FilledYesDocuments Needed to ApplyResume and Cover LetterSpecial Instructions to ApplicantNotice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.