Buyer II - Hospitality Management

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application :

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

The Department of Hospitality Management at the College of Southern Nevada is looking for a Buyer II. This position primarily purchases food for our Culinary Arts and Pastry Arts programs. Other purchases include specialized food products, food service equipment, department supplies, dry goods, alcoholic beverages, and paper products. Buyers must be familiar with inventory / purchasing software and Microsoft Office.

ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES

Working Knowledge of (required at time of application) :

Rules, regulations and guidelines pertaining to governmental procurement to include NSHE policy, Perkin's guidelines and P card policy.

Negotiate terms, prices and delivery schedules.

Source suppliers, monitor market conditions, price trends and availability of product.

Knowledge of competition thresholds (dollar amount that one quote will do, when you need two quotes and when it needs to go out to bid).

Background in Food and Beverage purchasing.

Must be familiar with many ethnic food components from around the world.

Attend trade shows and follow trends, supply chain challenges and events that can affect crops and fishing.

Ability to :

Communicate effectively with different ethnicities and cultural backgrounds. Source items that meet the criteria defined by the requestor.

Evaluate situations and respond accordingly (sometimes need to think outside the box).

Need to be highly organized and have a plan for daily tasks. Need to adjust quickly to emergencies. Could there be another solution?

Skill in :

Microsoft Office Suite. Strong Excel skills (formulas and pivot tables).

Knowledge of an inventory / purchasing system (Eatec).

Clearly compose emails from routine correspondence to technical requests for information and quotes.

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES :

Working Knowledge of :

Purchase various supplies (food, alcohol and equipment for the department while adhering to state policies and laws.

Evaluate what products can be purchased in bulk and what small items need to be purchased at the local stores or online based on volume requested.

Monitor par levels and replenish when needed.

Download data from Workday or Eatec to create or update existing reports.

Workday – Download and prepare financial portion of ACPHA and ACF accreditation report to be submitted yearly.

Download YTD actuals from operating line to project for budget modeling and financial forecasting for all accounts assigned to the Department of Hospitality Management.

Will use Excel a lot – get more familiar with advanced formulas (pivot tables, writing basic formulas.

It is the department's responsibility to manage their budgets.

Manage OEPO's. Do they need more funds? Show invoices received in Workday and forward a copy to accounts payable referencing which line you showed item received.

Eatec – Download various reports for class costs at the end of each semester. Upload to pivot table already established.

Administer Eatec by communicating with Agilysys to reset user passwords, establish new accounts and troubleshoot software problems as they occur.

Manage Eatec (requesting training sessions to be updated, revalue costs, create PO's close out open PO's at the end of the year etc.). Not just end-user knowledge.

Assist with requisitions entered by Chefs.

Ability to :

Obtain the best possible product at the best price as established by specifications. Develop and modify specifications as needed by department.

Forecast lead times.

Ability to keep the momentum of the workload by rank and prioritize the needs of the day.

Able to maintain records and files for the department sorted according to purchase (Grant, Open Ended PO, P card in a logical, organized manner.

Create requisitions in Workday, navigate manager financial reporting to monitor operating balance.

Communicate with faculty and staff product needs (request product application if necessary), provide product information and address problems as needed.

Work with vendors / freight lines to solve issues, file freight claims.

Compose emails and Word documents for routine business and technical correspondence.

Develop reports using data downloaded from Workday or Eatec to create an Excel spreadsheet to show class costs and project future and current spending / expenses.

Administer Eatec software inventory / purchasing system.

Purchase food products on a weekly basis from various local grocery stores that are not available from our approved vendors.

Skill in :

Proficient with other computer software – Eatec (Inventory / Purchasing software). Online ordering systems with Sysco, US Foods, Get Fresh & Chefs Warehouse, Amazon.

Communicate CSN policies and procedures for acquiring items whether it's food, alcohol or equipment. Present budget status and other information to various team members and vendors.

Perkins Grant and Integrated Budget Requests – Familiar with procedures with request for bids for grants and Integrated Budget Requests.

Familiar with commodity approval requests, Misc Journal Requests. Wrote Self-Supporting and State Operating Budgets for department.

Assisted with ACPHA and ACF accreditation site visit preparation of documents and financials.

Minimum Qualifications

Bachelor's degree from an accredited college or university in business administration or closely related field and one year of professional experience in buying, specification writing or related professional purchasing responsibilities; OR graduation from high school or equivalent education and three years of purchasing experience, one year of which was at the professional level as described above; OR one year of experience as a Buyer I in Nevada State service; OR an equivalent combination of education and experience.

Starting Salary

Grade 32, Step 1 - $ 56,689.20

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt

Full-Time Equivalent

100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application :

Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover letter

Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11 : 59 pm the day prior to the position close date.

For more details on this position, please visit our website : My Career at CSN .

CSN is an Equal Employment Opportunity / Affirmative Action institution. For more information, visit http : / / www.csn.edu / nondiscrimination.

Posting Close Date

03 / 21 / 2025

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11 : 59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

Salary : $56,689