What are the responsibilities and job description for the Financial Aid Specialist position at College of the Desert?
Financial Aid Specialist
Job Type: Staff
Department: Financial Aid
Basic Function:
BASIC FUNCTION
Under the direction of the Director, Financial Aid, perform office duties in support of the Financial Aid Office; serve as receptionist for the Financial Aid Office and provide assistance to the Financial Aid function as required.
Under the direction of the Director, Financial Aid, perform office duties in support of the Financial Aid Office; serve as receptionist for the Financial Aid Office and provide assistance to the Financial Aid function as required.
Representative Duties:
REPRESENTATIVE DUTIES
- Serve as receptionist of the Financial Aid Office, greeting visitors and answering the telephone; provide information regarding financial aid and related programs to students and staff; assist in the proper completion of forms.
- Perform a variety of clerical duties in support of the Financial Aid Office.
- Receive and distribute incoming mail.
- Make appointments for Financial Aid staff.
- Issue Board of Governors Grants; prepare award letters and other correspondence as assigned.
- Maintain a variety of files, records and reports; research student financial aid transcript files; initiate new files; catalog information in computer systems.
- Prepare, distribute and mail award letters and financial aid transcripts.
- Disburse scholarship and student loan checks.
- Order forms and other office supplies as necessary to maintain proper supply levels.
- Operate a variety of office machines and equipment including a computer and related software and financial aid systems.
- Research financial aid records as requested.
- Compile special reports as requested, tracking incoming financial aid documents.
- Train and provide work direction and guidance to students hired to work in the Financial Aid Office.
- Perform related duties as assigned.
Minimum Qualifications:
MINIMUM QUALIFICATIONS
Any combination equivalent to graduation from high school and two years of office clerical experience including some public contact.
Any combination equivalent to graduation from high school and two years of office clerical experience including some public contact.
Preferred Qualifications:
PREFERRED QUALIFICATIONS
Experience working with financial aid or student services.
Experience working with financial aid or student services.
Knowledge of:
Knowledge of: Modern office practices, procedures and equipment; telephone techniques and etiquette; record-keeping techniques; operation of office machines including a computer and applicable software including word processing, spreadsheets and email; oral and written communication skills; interpersonal skills using tact, patience and courtesy.
Ability to:
$Ability
Physical Demands:
Working Conditions:
WORKING CONDITIONS
Environment: Office environment. Constant interruptions.
Environment: Office environment. Constant interruptions.
Full Time/Part Time: Full Time
Weekly Working Hours: 40
Work Schedule & Hours: Monday - 8:00 a.m. - 6:00 p.m. , Tuesday - 8:00 a.m. - 6:00 p.m. , Wednesday - 8:00 a.m. - 6:00 p.m. , Thursday - 8:00 a.m. - 6:00 p.m. , Friday - 8:00 a.m. - 12:00 p.m.
Salary Schedule Range: Classified Staff Salary Schedule, Range 8: $50,900.16 - $71,619.12 annually
Specific Departmental Needs:
Posting Number: 25-019
Number of Vacancies:
Desired Start Date:
Posting Open Date: 03/25/2025
Posting Close Date: 04/15/2025
Open Until Filled: No
Special Instructions to Applicants:
REQUIRED DOCUMENTS:
- RESUME: Must include length of employment (month/year start and end dates) for each employer.
- Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
- List of References : References should include at least two supervisors and two colleagues. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.
OPTIONAL DOCUMENTS:
- College Transcripts (If applicable): Diplomas will not be accepted in lieu of the required transcripts.
To apply, visit https://cod.peopleadmin.com/postings/8747
jeid-a5ebfc1a803536469ceca9c874290d45
Salary : $50,900 - $71,619
