What are the responsibilities and job description for the Foundation Accountant position at College of the Desert?
Foundation Accountant
Job Type: Leadership
Department: Foundation
Basic Function:
BASIC FUNCTION
The Foundation Accountant will perform varied accounting, budgeting and financial reporting tasks required of an institutionally related college foundation in the State of California. These shall include assisting in preparing an annual budget, managing the accounts payable and accounts receivable programs, reconciling monthly bank and investment account statements, management of the purchasing card program, regular communication with college finance staff on fund transfers, and financial reporting information. The Foundation Accountant will staff the Finance and Investment Committee of the Foundation Board. The Foundation Accountant will support auditors in conducting annual audit of the Foundation. The Foundation Accountant will prepare the annual budget of the foundation and provide monthly updates for the Executive Director and the Foundation Board. The Foundation Accountant will report to the Executive Director of the Foundation.
The Foundation Accountant will perform varied accounting, budgeting and financial reporting tasks required of an institutionally related college foundation in the State of California. These shall include assisting in preparing an annual budget, managing the accounts payable and accounts receivable programs, reconciling monthly bank and investment account statements, management of the purchasing card program, regular communication with college finance staff on fund transfers, and financial reporting information. The Foundation Accountant will staff the Finance and Investment Committee of the Foundation Board. The Foundation Accountant will support auditors in conducting annual audit of the Foundation. The Foundation Accountant will prepare the annual budget of the foundation and provide monthly updates for the Executive Director and the Foundation Board. The Foundation Accountant will report to the Executive Director of the Foundation.
EMPLOYMENT STATUS:
College of the Desert Foundation
Leadership Salary Schedule: Row VI
Interested in learning more about College of the Desert and the Coachella Valley? Visit the links below.
- The Community - Coachella Valley
- College of the Desert / State of the College
- Presidents Message
Representative Duties:
REPRESENTATIVE DUTIES
- Prepare an Annual Budget of the Foundation for review and approval by the Executive Director and the Foundation Board.
- Provide all monthly financial reports required by the Foundation Board, the College and the State of California.
- Complete monthly bank and investment reconciliations, allocations, management fees, and due to/due from entries.
- Prepare and post monthly journal entries, adjusting journal entries and reclassifications.
- Prepare monthly financial statements including: Statement of Financial Position, Statement of Activities Current and Year to Date, Budget Summary Report, and Special Event Report.
- Prepare quarterly reports for scholarships and contributions.
- Perform Foundation accounting with the appropriate database management systems.
- Provide oversight of grants, trust and endowments; manage special projects related to the Foundation financial management; work closely with Finance Committee Chair to develop agendas for Finance Committee meetings.
- Prepare financial statements and other month end reports ; perform and coordinate activities associated with year-end closing for Operating and Restricted Asset Funds; prepare financial information in order for outside accounting firms to complete annual audit and tax returns.
- Select, supervise, develop and evaluate assigned staff.
- Meet and communicate with Foundation staff and College of the Desert staff as required for efficient financial management and fiscal stability; develop and maintain process for disseminating fund balance information to end users; provide and present training sessions.
- Develop and oversee internal financial controls; manage bank accounts and work with staff to reconcile accounts for proper internal controls; monitor Foundation bank accounts, including proper record keeping of revenue and expenditures
- Coordinate staff activities to ensure proper controls and separation of duties at Foundation are maintained.
- Manage the Foundations purchasing card program for foundation staff.
- Process all invoices for payment to vendors and reimbursements; review and create payment requests for disbursements; review and process requests for restricted Foundation funds in accordance with established policies and procedures
- Maintain current knowledge of organizational policies & procedures, Federal & State policies and directives, and current Accounting Standards; develop and assist in the formulation and implementation of improved accounting, budget and financial record-keeping procedures.
- Assist in preparing Finance and Investment Committee & Board agenda items.
- Maintain schedules and timelines, organize multiple projects efficiently and effectively, carry out project details throughout the year.
- Attend a variety of meetings and conferences for professional development; represent the Foundation at a variety of functions.
- Perform related duties as assigned.
Minimum Qualifications:
EDUCATION AND EXPERIENCE
- Associates degree in Accounting or related field and five (5) or more years of education, nonprofit or public sector accounting experience.
- Knowledge, experience, and abilities to perform the above listed responsibilities and functions in an efficient, effective, harmonious manner.
Preferred Qualifications:
- Experience working in California Community College Auxiliary Organizations.
- Experience with fund accounting and fundraising database software systems.
Knowledge of:
Knowledge of:
- Computerized general ledger financial accounting software applications.
- Budget practices and methods; financial statement preparation and analysis; preparation of journal entries, account reconciliation, key entry, and output control.
- Technical aspects of field of specialty; banking regulation and laws regarding credit card banking and foreign currency banking; applicable laws, rules and regulations related to assigned activities including Payment Card Industry Security Compliance.
- Microsoft Windows based software including Outlook, Word, PowerPoint, and Excel; interpersonal skills using tact, patience and courtesy.
Ability to:
$Ability
Physical Demands:
Working Conditions:
Environment: Busy office environment. Constant interruptions. Driving a vehicle to conduct work as necessary. Requires some evening and weekend responsibility.
Full Time/Part Time: Full Time
Weekly Working Hours: 40
Work Schedule & Hours: Monday - 8:00 am - 5:00 pm, Tuesday - 8:00 am - 5:00 pm, Wednesday - 8:00 am - 5:00 pm, Thursday - 8:00 am - 5:00 pm, Friday - 8:00 am - 5:00 pm
Salary Schedule Range: Classified Leadership Salary Schedule: Row VI
Specific Departmental Needs:
Posting Number: 25-013
Number of Vacancies: 1
Desired Start Date: 06/02/2025
Posting Open Date: 02/26/2025
Posting Close Date: 04/06/2025
Open Until Filled: No
Special Instructions to Applicants:
REQUIRED ATTACHMENTS:
Applications missing any of the required documents listed will not be considered. The following documents are required at the time of application:
Applications missing any of the required documents listed will not be considered. The following documents are required at the time of application:
- Online Application: Please fill out your online application completely with all requested details.
- Resume: Must include length of employment (month/year start & end dates) for each employer.
- Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
- Unofficial Transcripts: Must be from an accredited institution, show name of institution, degree awarded, discipline, and date awarded. Diplomas will not be accepted in lieu of the required transcripts.
IN YOUR APPLICATION:
The List of Professional References should include at least two current or previous supervisors, two faculty members, and two other references not related to the applicant (including classified support staff). Please include names, e-mail addresses and current telephone numbers for each professional reference. Applicants from sectors other than higher education should submit comparable references. Letters of reference will not be accepted in lieu of the required List of Professional References.
FAQs
For additional information, click here: Recruitment - Frequently Asked Questions
PLEASE NOTE:
For additional information, click here: Recruitment - Frequently Asked Questions
PLEASE NOTE:
- Employment is contingent on residence in California.
- Applicants must be authorized to work for any employer in the U.S.
- College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA.
- If you do not receive a confirmation code after applying, it means your application was not submitted.
DISTRICT RIGHTS
College of the Desert reserves the right to re-open, re-advertise, delay, or cancel filling this position.
To apply, visit https://cod.peopleadmin.com/postings/8681
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