What are the responsibilities and job description for the Administrative Assistant III position at College of the Mainland?
Please see Special Instructions for more details.
Please fill out the application in its entirety. Please include all previous salaries and leave nothing blank.
Position Details
Position Information
Posting Number
AS443P
Position Title
Administrative Assistant III
Contract Length
N/A
Class Summary
Provides varied secretarial and office administrative assistance to the Adult Education department and associated professional staff.
Candidates Eligible to Apply
Internal/External
Position Type
Non-Exempt Staff
Employment Status
Full Time
Position Funding Type
Regular
Posting Detail Information
Minimum Education/Training/Experience
A minimum of sixty (60) college credit hours; (30 of the required sixty (60) credit hours may be substituted with one (1) years directly related work experience.
Must have at least three (3) years of experience providing administrative support.
Must have at least three (3) years of experience providing administrative support.
Preferred Education/Training/Experience
Associates degree or higher preferred.
Minimum Knowledge & Skills
- Business math
- Use of Microsoft Office computer applications involving the design and management of databases or spreadsheet files and the development of special report formats
- Complex or technical office practices and procedures
- Record-keeping practices
- Applicable regulations, policies, and statutes
Preferred Knowledge & Skills
- Making accurate arithmetic calculations
- Performing technical, specialized, complex, difficult or basic technical office support work
- Operating standard office equipment; reading and explaining rules, policies and procedures
- Compiling and summarizing information and preparing periodic or special reports
- Organizing own work, setting priorities and meeting critical deadlines
- Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work direction
Licensing/Certification Requirements
N/A
Job Duties
1. Performs specialized administrative support work related to planning, organizing, and coordinating program activities
2. Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus
3. Serves as liaison between students, staff, the community and the College in relation to the program and its activities
4. Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements
5. Assists program coordinators and/or other departmental staff in accounting for program funds, performance standards, etc.
6. Performs such office support activities as opening and distributing mail, processing outgoing mail, making travel arrangements and preparing requisitions
7. Performs other duties of a similar nature or level.
2. Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus
3. Serves as liaison between students, staff, the community and the College in relation to the program and its activities
4. Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements
5. Assists program coordinators and/or other departmental staff in accounting for program funds, performance standards, etc.
6. Performs such office support activities as opening and distributing mail, processing outgoing mail, making travel arrangements and preparing requisitions
7. Performs other duties of a similar nature or level.
Physical Requirements
This position typically requires stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions.
Minimum Salary Range
$36,437
Mid Point Salary Range
.
Maximum Salary Range
$45,546
Posting Open Date
01/01/2025
Posting Close Date
Posting Will Be Open Until Filled
Yes
Special Instructions to Applicant
Please fill out the application in its entirety. Please include all previous salaries and leave nothing blank.
EEO Statement
College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.
College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.
Quick Link to Share for Direct Access to Posting
https://jobs.com.edu/postings/3992
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
- Resume
- Transcripts (1 of 3)
- Cover Letter
- Additional Transcripts (2 of 3)
- Additional Transcripts (3 of 3)
Salary : $36,437 - $45,546
