What are the responsibilities and job description for the Administrative Office Coordinator-CalWORKs, NextUP, TRiO position at College of the Redwoods?
Position Information
College of the Redwoods
Position Title
Administrative Office Coordinator-CalWORKs, NextUP, TRiO
Position Type
Staff
Department
Special Programs
Location
Eureka
Summary
Performs advanced secretarial and clerical duties for a program coordinator or work section that is a part of a larger department, or the equivalent in volume and complexity. Provides assistance leading, coordinating, and performing administrative projects and overseeing and monitoring the workflow and clerical support activities performed by a small team in the office.
Essential Duties and Responsibilities
- Coordinates a full range of office activities. Coordinates communications regarding departmental activities, events and timelines. Organizes work to support those requirements.
- Performs administrative support duties for the Manager. Composes letters, memoranda and bulletins using original correspondence and formats, independent judgement and discretion.
- Assists in the preparation of the program budgets. Organizes budget and financial material during the development or proposal process. Monitors expenditures and maintains accurate fiscal records during implementation of the program. Maintains a variety of files.
- Organizes data entry to support statistical and evaluative studies and reports. May develop formats for data collection.
- Assigns or processes payroll, accounts payable, and other accounting documents. Maintains accurate absence records and reports with respect to personnel.
- Arranges meetings. Notifies participants, prepares agenda and materials, records minutes, transcribes and distributes as directed.
- Coordinates a full range of office work activities acting as the lead contact and reference source for staff, students, outside agencies, and the public. Organizes, participates, and may delegate services provided by the department to other support staff and work-study students.
- Provides information over the phone or in person to students, agencies, or College personnel as appropriate; routes calls to appropriate persons as necessary.
- Interprets regulations, policies, and procedures for staff and students. Explains administrative and reporting compliance matters.
- Develops, prepares, and types from concept, rough drafts, or verbal instructions a varietyof materials including brochures, master schedules, letters, requisitions, newsletters, reports and statistical data.
- Requisitions, receives, stores and distributes supplies and office materials. Ensures adequate materials and equipment inventory.
- Performs research as assigned or required for external reporting. Computes and compiles information and statistical reports.
- Provides work guidance to other staff, students, and volunteers as assigned.
- Performs related duties as assigned that support the overall objective of the position.
Qualifications
Knowledge and Skills
Requires a thorough knowledge of office practices, procedures and equipment, including filing systems, reception and telephone techniques, office organization, and document publishing and report writing. Requires in-depth knowledge of the work section or program assigned to. Requires thorough knowledge of those activities associated with statistical record keeping, staff administration, cashiering, and confidential record keeping. Requires thorough knowledge of proper English usage, grammar, spelling, punctuation and basic arithmetic skills. Must be skilled in using various standard office machines, including computers and word processing and spreadsheet applications.
Abilities
Requires the ability to independently perform all of the duties of the position efficiently and effectively. Must be able to lead, coordinate, and perform office, secretarial and clerical work with speed and accuracy. Must be able to learn, interpret, explain and apply College and program policies, rules, and objectives. Requires the ability to lead staff in a manner that encourages high morale and efficiency. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to analyze situations and accurately and adopt an effective course of action. Requires the ability to communicate with students, staff, and the public using tact and courtesy in sometimes confrontational or strained situations. Requires sensitivity to the needs and behavior of students of various ethnic and cultural backgrounds and disabilities.
Physical Abilities
Requires light walking and standing and lifting of lightweight materials (less than 20 pounds). Requires sufficient arm, hand, and finger dexterity to operate a personal computer keyboard, typewriter, and other office equipment. Requires visual acuity to read words and numbers and speaking and hearing to communicate in person or over the phone.
Education and Experience
The position requires at least one year of post-high school education in a business college or equivalent. Requires a minimum of 5 years of responsible and varied secretarial, clerical, and office leadership experience, preferably in an educational setting in a high-volume business office environment. Additional education may substitute for experience.
Equal Employment Opportunity and Workplace Diversity
It is the policy of College of the Redwoods not to discriminate on the basis of race, color, religion, national origin, sex, disability, age, or sexual orientation in its educational programs and its employment practices.
Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
College of the Redwoods values all members of our community and strives to create a diverse, nurturing, honest, and open environment. CR is committed to equal employment opportunity in its employment and encourages applications from underrepresented group members.
Licenses and Certificates
Hours
40 Hours/Week, 12 Months/Year
Salary Grade
119
Salary
$69,284.80 - $77,937.60 Annual Salary (20-step salary range continues to a maximum of $121,430.40)
Contact(s)
Human Resources
Contact Phone
707-476-4140
Contact Email
hr@redwoods.edu
Start Date
TBD
Posting Detail Information
Posting Number
S00376P
Requisition Number
25-132
Job Open Date
03/06/2025
Job Close Date
03/27/2025
Open Until Filled
No
Special Instructions to Applicants
Quick Link for Posting
https://employment.redwoods.edu/postings/4262
Conditions of Employment
Offers of employment are contingent upon the successful clearance of a criminal background check, pre-employment physical examination, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during the recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university will be required.
California School Employees Association is the exclusive bargaining representative for College of the Redwoods classified employees. Each employee hired into a classified position shall contribute to the administration of this contract by membership dues or service fees.
The salary range indicated is reflective of a 20-step salary schedule.
California School Employees Association is the exclusive bargaining representative for College of the Redwoods classified employees. Each employee hired into a classified position shall contribute to the administration of this contract by membership dues or service fees.
The salary range indicated is reflective of a 20-step salary schedule.
Benefits
Medical, dental, and vision insurance is provided by the District for all full-time employees and their dependents.
Application Process
Required Materials
Apply online at https://employment.redwoods.edu/
You will need to attach the information below to complete the online application process. Attachments are accepted in .doc or .pdf file formats.
1. Letter of introduction expressing interest in and qualifications for this position
2. Professional resume
3. Transcripts of all college degrees and courses (unofficial is sufficient for application, official copies will be required of the successful candidate)
Incomplete application packets will not be forwarded for consideration by the screening committee.
Apply online at https://employment.redwoods.edu/
You will need to attach the information below to complete the online application process. Attachments are accepted in .doc or .pdf file formats.
1. Letter of introduction expressing interest in and qualifications for this position
2. Professional resume
3. Transcripts of all college degrees and courses (unofficial is sufficient for application, official copies will be required of the successful candidate)
Incomplete application packets will not be forwarded for consideration by the screening committee.
Salary : $69,285 - $77,938
