Financial Aid Specialist - Hanford

Financial Aid Specialist - Hanford 

Salary: $60,653.00 - $81,162.00 Annually

Job Type: Classified - Full-time

Job Number: 6983-c-02/25

Closing: 3/14/2025 11:59 PM Pacific

Location: Hanford, CA

Department: Student Services - Financial Aid

Division: 

General Description

Under the direction of the Director of Financial Aid and Hanford Campus Provost or designee, the Financial Aid Specialist performs complex and responsible work in the development and maintenance of records related to student financial aid and awards for grants and loans; provide financial aid information to students and assist in determining income, academic and financial aid eligibility according to established procedures and guidelines for a variety of financial aid and grant programs; enter financial data in computer.

This is a 12-month, full-time position at the Hanford Campus.

The work schedule is:

Monday to Thursday, 9:00 a.m. to 6:00 p.m.

Fridays, 7:45 a.m. to 4:45 p.m.

Initial salary placement is $60,653

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success. 

Job Duties

Job duties of the Financial Aid Specialist include:

• Receive financial aid applications and review to assure accuracy and completeness of documents; assist in determining income, academic and financial aid eligibility according to established procedures and guidelines; review academic transcripts for satisfactory academic progress.

• Utilize computer terminal and applicable financial aid software to create accounting records; assure compliance with local, State and federal audit standards.

• Post records and prepare statistical and other reports as required by local, State, and federal entities; report total students awarded federal grants to the Department of Education; maintain budget on financial aid system; transmit related information electronically.

• Assure payments distributed accurately reflect amount to which each student is entitled; place holds on and void checks according to established guidelines and procedures.

• Assure that records maintained accurately reflect the current enrollment and academic status and entitlement of each financial aid recipient.

• Provide information to students regarding availability and types of financial aid programs; prepare and distribute financial aid applications and other related information.

• Create permanent records for financial aid recipients and maintain in current status.

• Perform verification of reported income and asset data reported by applicants and parents in accordance with federal and State regulations.

• Enter financial data in computer for award determination; schedule accurate grant payments to students.

• Perform needs analysis and compute awards; operate a computer terminal to enter new awards, revised or canceled awards and payment schedules.

• Correspond with funding sources as necessary; serve as liaison between California Student Aid Commission, lenders and students; determine and report Cal Grant eligibility.

• Utilize integrated software in performing the required duties of the position.

• Conduct exit interviews with recipients who have outstanding loans.

• Perform general clerical duties in financial aid office.

• Train and provide work direction to student employees.

• Utilize the District's integrated software in performing the required duties of the position.

• Perform related duties as assigned.

Qualifications

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Minimum Qualifications (Education & Experience):

Any combination equivalent to:

• Two years of college-level course work in a related field AND

• Two years of increasingly responsible experience in financial record-keeping methods and procedures.

Knowledge and Abilities

Knowledge of: 

• Rules, regulations and policies pertaining to financial aid programs.

• Operation of a computer terminal and micro-computer.

• Methods and practices of financial and clerical record-keeping.

• Modern office practices, procedures and equipment.

• Oral and written communication skills.

• Correct English usage, grammar, spelling, punctuation and vocabulary.

• Interpersonal skills using tact, patience and courtesy.

Ability to: 

• Perform complex and responsible work in the development and maintenance of records related to student financial aids.

• Operate a computer terminal and micro-computer.

• Enter financial data in computer.

• Provide financial aids information to students.

• Read, interpret, apply and explain rules, regulations, policies and procedures.

• Perform responsible record-keeping work using independent judgment and initiative.

• Post data and make arithmetical calculations rapidly and accurately.

• Prepare reports and summaries using appropriate computer software.

• Compose correspondence with proper English grammar, spelling and sentence structure.

• Operate a variety of office machines.

• Establish and maintain cooperative and effective working relationships with others.

• Understand and follow oral and written directions.

• Complete work with many interruptions.

• Work confidentially with discretion.

• Understand and work within scope of authority.

• Train and provide work direction to others.

Working Conditions

Environment 

• Office environment.

• Constant interruptions.

Physical Abilities 

• Ability to hear and speak to communicate with students/public.

• Ability to see to read documents.

• Ability to sit and stand for extended periods of time.

• Ability to reach in all directions.

• Ability to lift up to 20 lbs.

Application Procedure

To be considered, applicants must submit ALL of the following required material before or by the filing deadline:

• An online job application.

• Letter of interest, which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.

• Resume

• Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment. Note: Applicants who have completed college or university course work at an institution outside of the United States that is not a post-secondary institution accredited by an accreditation agency recognized by either the US Department of Education or the Council on Higher Education Accreditation (CHEA) must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents by either NACES or AICE.

Recruitment Analyst: Nancy Yanes 559-737-4886 or mailto:nancyy@cos.edu

The Sequoias Community College District is an equal employment opportunity employer committed to prohibiting unlawful discrimination, harassment, including sexual harassment, intimidation, and bullying based on actual or perceived race or ethnicity, color, creed, national origin, religion, sex or gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, medical condition, genetic condition, pregnancy, reproductive health decision making, marital status, military or veteran status, or ancestry. 

College of the Sequoias does not sponsor H-1B Visas 

To apply, visit https://apptrkr.com/6044275 

COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER: The College of the Sequoias Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics. 

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Salary : $60,653 - $81,162