What are the responsibilities and job description for the Accounting Specialist position at Collegiate School?
Collegiate School seeks an Accounting Specialist to assist with the day-to-day functions of the Accounting Department with a primary focus on account reconciliation, student billing support, and monthly journal entries. This position will work closely with the School’s outsourced food service provider, budget managers, and fellow members of the Accounting Team. This is an in-person,12-month position.
This is a full-time, benefited position reporting directly to the Controller and Risk Manager.
General Responsibilities Include
HONOR
Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair.
LOVE OF LEARNING
A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change.
EXCELLENCE
A sustained commitment to meeting high standards of character, achievement and personal accountability.
RESPECT
Fundamental regard for the dignity and worth of each individual.
COMMUNITY
A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world.
Who We Are
Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.
The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.
Why Collegiate?
Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch.
Below are just a few examples of some of the great advantages of working at Collegiate:
This is a full-time, benefited position reporting directly to the Controller and Risk Manager.
General Responsibilities Include
- Perform monthly bank reconciliations for multiple school accounts
- Maintain and reconcile various balance sheet accounts each quarter
- Monitor project activity reports monthly, ensuring appropriate classification of revenue and expenses and work with budget managers and other Accounting Team members to investigate variances
- Record monthly credit card revenue and applicable fees for several departmental revenue streams
- Work closely with the Student Billing Coordinator to:
- Reconcile monthly student billing activity
- Troubleshoot issues in billing system
- Plan and carryout annual enrollment process
- Serve as the backup when needed to perform daily responsibilities and assist parents
- Work closely with the School’s food service provider and Auxiliary Director on monthly reporting, invoice reconciliation, start-of-school year setup, and troubleshooting within the Atrium platform.
- Assist with annual audit and Form 990 filing
- Promote positive, professional relationships with colleagues and parents
- As a member of the Finance and Operations Division, assist with various duties as needed
- Bachelor’s degree
- A minimum of two years working in a similar accounting role
- Demonstrated experience in the not-for-profit industry
- JK-12 school accounting experience, preferred
- Prior experience with Blackbaud’s Financial Edge NXT, preferred
- Strong degree of financial acumen
- High proficiency in Microsoft Excel and Google Sheets
- Ability to work independently, meet deadlines, handle multiple assignments at once, and take ownership of processes, and tasks, and results
- The drive to investigate further, examine more closely, and seek a deeper understanding when results don't align with expectations
- Proactive in identifying and pursuing professional development opportunities that enhance and extend one’s skillset
- Excellent communication skills with the ability to communicate the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
- Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
- Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
- Understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values. Offers assistance within the office especially during busy times.
- Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
- Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
- Understands the need for growth and is receptive to constructive feedback.
- Maintains confidentiality at all times.
HONOR
Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair.
LOVE OF LEARNING
A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change.
EXCELLENCE
A sustained commitment to meeting high standards of character, achievement and personal accountability.
RESPECT
Fundamental regard for the dignity and worth of each individual.
COMMUNITY
A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world.
Who We Are
Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.
The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.
Why Collegiate?
Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch.
Below are just a few examples of some of the great advantages of working at Collegiate:
- Excellent professional development opportunities for faculty and staff
- Collaborative working environment
- A rich employee benefits package (which includes free lunch!)
- Opportunities for growth and leadership
- An environment that fosters creative and innovative instruction
