What are the responsibilities and job description for the Accounts Receivable/Payable Clerk position at Collegium Charter School?
Job Description
Title : Business Office Support Specialist
Reports To : Business Manager
Employee Type : Full-Time, 12 Months, Hourly, Non-Exempt
Summary
Under the direct supervision of the Business Manager, to administer CCS accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices and the timely processing, submission, and payment of invoices and expenses in accordance with CCS policies and practices as well as applicable laws and regulations.
Job Responsibilities
This list is intended to be illustrative rather than complete and serves to show major duties
and responsibilities and does not express or imply that these are the only duties to be
performed by the employee in this position. The employee will be required to perform other
duties requested by the supervisor and / or school administrator.
- Maintains and processes accounts payable system
- Maintains and processes all receiving records and reconciles with invoices
- Order, receive, distribute, and inventory all CCS supplies, materials, and equipment
- Process purchase orders and internal supply requests in a timely fashion
- Assists in the month-end closing process, including but not limited to, preparing journal entries
- Updates bank spreadsheet, reconciliations, and Quickbooks files
- Process and complete bank deposits
- Process vendor payments
- Promotes good citizenship through actions as a role model
- Conducts himself or herself according to professional, ethical principles that reflect favorably upon the individual and the school
- Maintains the highest level of confidentiality pertaining to employee records, financial information, and students' records
- Assumes other responsibilities assigned by supervisor and / or school administrator
- Abides by the CCS Employee Manual, CCS policies and procedures, and the PA Code of Professional Conduct for Educators
Qualifications
Work Environment and Physical Demands
The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
