Business Office Support Specialist

Job Description

Title: Business Office Support Specialist

Reports To: Business Manager

Employee Type: Full-Time, 12 Months, Hourly, Non-Exempt

Summary

Under the direct supervision of the Business Manager, to administer CCS accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices and the timely processing, submission, and payment of invoices and expenses in accordance with CCS policies and practices as well as applicable laws and regulations.  

Job Responsibilities

This list is intended to be illustrative rather than complete and serves to show major duties

and responsibilities and does not express or imply that these are the only duties to be

performed by the employee in this position. The employee will be required to perform other

duties requested by the supervisor and/or school administrator.

• Maintains and processes accounts payable system
• Maintains and processes all receiving records and reconciles with invoices
• Order, receive, distribute, and inventory all CCS supplies, materials, and equipment
• Process purchase orders and internal supply requests in a timely fashion
• Assists in the month-end closing process, including but not limited to, preparing journal entries
• Updates bank spreadsheet, reconciliations, and Quickbooks files
• Process and complete bank deposits
• Process vendor payments
• Promotes good citizenship through actions as a role model
• Conducts himself or herself according to professional, ethical principles that reflect favorably upon the individual and the school
• Maintains the highest level of confidentiality pertaining to employee records, financial information, and students’ records 
• Assumes other responsibilities assigned by supervisor and/or school administrator 
• Abides by the CCS Employee Manual, CCS policies and procedures, and the PA Code of Professional Conduct for Educators

Qualifications

• Prefer completion of post-secondary coursework or degree in accounting, bookkeeping, or a related field 
• Experience and demonstrated competence in a clerical/office staff position, preferable with account payable/receivable experience
• Ability to read, analyze, and interpret financial reports and governmental regulations
• Ability to write business correspondence, reports, and compile financial data
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Excellent verbal and written communication skills
• Knowledge of basic computer operations
• Required Clearances include Criminal Background Clearance (Act 34), Child Abuse Clearance (Act 151), and FBI Fingerprint Clearance (Act 114), all dated within one year of receipt
• Meets criteria for employment in a PA Public School

Work Environment and Physical Demands

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

• Ability to sit and stand for extended periods of time
• Ability to bend, stoop, climb stairs, and reach overhead
• Ability to occasionally lift and/or move up to 25 pounds
• Noise level in the work environment is usually mild to moderate depending on the specific site