What are the responsibilities and job description for the PowerSchool Secretary position at Colleton County School District?
- Use strength to lift items needed to perform the functions of the job.
- Sit, stand and walk for required periods of time.
- Speak and hear.
- Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
- Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.
- Work effectively with and respond to diverse cultures or backgrounds.
- Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
- Have regular and punctual attendance.
- Follow all District policies, work procedures, and reasonable requests by the proper authorities.
JobID: 533
Position Type:
Secretarial/Clerical
Secretarial/Clerical
Date Posted:
2/26/2025
2/26/2025
Location:
Cottageville Elementary School
JOB PURPOSECottageville Elementary School
Under occasional supervision, performs clerical and data processing duties of moderate variety and complexity to maintain accurate and up-to-date student records. Provides assistance to supervisor, coworkers, students and the general public as required. Reports to the Principal or Assistant Principal as assigned.
ESSENTIAL JOB FUNCTIONS
Enrolls new students; may give school tours to new and prospective students and family members.
Gathers and enters into computer all information that is essential to student information and record keeping, including but not limited to demographics, academics, attendance (including daily absences and tardies), report cards, schedules, funding information, homebound data, school lunch status, etc., using the automated school management system, PowerSchool; inserts student pictures into the PowerSchool system.
Adds and deletes students to/from proper class rolls and schedules.
Processes and records student transfers.
Enters, manages, verifies and responds to queries about all school-based student data for all reporting processes using the PowerSchool system.
Audits school files for EFA and EIA coding, ensuring the accuracy and consistency of information.
Generates and customizes computer forms and reports using a wide variety of software programs.
Coordinates the electronic transfer of student grades from teachers; collects grades from teachers in a timely manner; calculates GPA for honor rolls.
Coordinates the transfer of data between schools and the District. Ensures computer data security and integrity; maintains backups of files.
Closes out computer database for academic year and sets up new database for new academic year.
Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person.
Greets office visitors and performs customer/public service duties as required.
Performs other routine clerical functions, including but not limited to typing, copying and filing correspondence and other documents, processing mail, ordering and maintaining supplies, etc.
Responds to inquiries and requests for assistance in areas of responsibility.
Operates a variety of equipment, which include a computer, printer, typewriter, copier, fax machine, telephone, two-way radio, calculator, scanner, paper shredder, postage meter, etc.; uses clerical, computer and bookkeeping supplies.
Interacts and communicates with the immediate supervisor, co-workers, other school administrators and staff, District administrators and staff, parents, students, various outside organizations and professionals, and the general public.
Attends meetings, training, workshops, etc., as appropriate to enhance job knowledge and skills.
Performs special duties as related to assigned school.
Issues tardy passes and early dismissal forms.
Assists with dismissal at the bus and car lines as assigned.
Provides assistance and/or training to staff in the use of computers and software.
Performs related duties as required.
QUALIFICATIONS
Requires high school diploma or GED equivalent supplemented by two to three years of clerical or data processing experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be able to type with speed and accuracy. Must possess a valid state driver’s license.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
WORK PLACE EXPECTATIONS
DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. The Colleton County School District is an Equal Opportunity Employer.
APPLICATION PROCEDURES
External applicants must complete a District application online.
Internal applicants must complete the internal application online and submit a cover letter and resume to the Office of Human Resources.
