Assistant Division Director - Procurement

Salary : $91,429.00 Annually

Location : 3295 Tamiami Trail East Bldg C-2, FL

Job Type : Full Time, Regular

Job Number : 09285

Department : Corporate Business Operations

Division : Procurement Services

Opening Date : 02 / 21 / 2025

Closing Date : 2 / 27 / 2025 11 : 59 PM Eastern

Job Summary

Supports and assists the Procurement Services Director in the day-to-day procurement functions and procurement operations for Collier County. Operates in compliance with the procurement ordinance, procurement manual, contracts and County policies and procedures and with applicable regulatory laws, standards, and requirements.

Position requires public expertise and knowledge in purchasing and procurement functions that can be used to develop policies and procedures, as well as, determining efficient and innovative ways to accomplish the County's procurement operations.

Essential Functions

• Supports and assists the Director in overseeing the day-to-day procurement functions of the Procurement Services Division for all County-wide purchasing and procurement functions in accordance with procurement ordinance, manual, Florida statutes, and federal laws.
• Supports and assists the Director with all work assignments; plans and reviews with managers and purchasing staff's current assignments and workload to meet procurement cycle timeframes / benchmarks; strategizes with managers and purchasing agents on procurement activities; attends meetings and provides training sessions.
• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Works with Division Directors and all Division / Department staff as needed to assist with procurement activities to ensure all policies and procedures are followed.
• Recommends and implements approved strategies and necessary change for the purpose of improving operational efficiencies and overall effectiveness.
• Conducts regular meetings with staff to provide updates, address problems, recognize individual / group accomplishments, and communicate new / changing initiatives.
• Monitors the Division's entries into the County's financial system, including but not limited to the processing of requisitions, change orders, invoices, and contracts.
• Manages and oversees the implementation of the procurement card (p-card) process and procedures.
• Responsible for procuring and coordinating formal and informal purchases for architectural and engineering services, construction, supplies and services County-wide in accordance with all law, standard operating procedures, and administrative policies.
• Perform technical review of a wide variety of divisional work including, but not limited to, executive summaries, agendas, budgets, payroll, mail service and records requests; review policies and procedures and provides recommendations for improvements.
• Assists in the planning, organizing, and directing the County's procurement functions; provides procurement technical expertise and guidance in accordance with federal, state, and local laws; assists with the review and drafting of administrative policies and procedures.
• Reviews, analyzes, and solves highly technical and complex purchasing transactions and problems; reviews and approves procurement methods, contracts, amendments addendums, change orders, and work authorizations.
• Attends conferences / meetings with employees, project managers, contract administrators, the County Attorney's Office, elected officials, County management, contractors, and professional consultants.
• Works with client agencies on procurement matters to ensure compliance with the County's procurement code, policies, and procedures in addressing issues such as contractor performance, vendor relationships, and non-restrictive specifications.
• Assists with preparing training materials and / or conducts training for internal / external customers; supervises delegated purchases and procurement cards; prepares and presents agenda items.

ADDITIONAL FUNCTIONS

Minimum Qualifications

LICENSES / CERTIFICATES

Must possess and maintain a valid Florida Driver's License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805.

Supplemental information

Collier County BCC offers a variety of benefits to both regular full and part time employees. For information, click t o view the comprehensive benefits package we have to offer you when you join our team.

Individuals hired into temporary positions for a period of less than six months, volunteers and interns are not benefit eligible. Temporary employees hired for longer than six months may be eligible for Florida Retirement System Benefits as well as others required by law.

APPLICANT NOTICE : Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.

Do you possess a Bachelor's Degree?

Do you possess at least five (5) years of related experience? (Or, if you do not have a Bachelor's Degree, do you possess at least nine (9) years of related experience?

Do you possess a CPPO or a CPPB?

Briefly describe your experience as it relates to procurement.

Briefly describe your experience leading a team.

Do you possess a valid driver's license?

Required Question

Salary : $91,429