Grants Compliance Coordinator I

Job Summary

The Fiscal & Grants Services Division is seeking a highly motivated and detail-oriented individual to join our team as a Grants Coordinator I. This position administers grant programs within the Transportation Management Services Department and provides technical assistance as needed. Work involves oversite of grants; monitoring grant activity, timeliness, and compliance; and overseeing preparation of regular progress updates and reporting.

Essential Functions

• Coordinates all implementation aspects of assigned grants, including working with the County Attorney’s office, the Finance Department of the Clerk of Courts, the grantor agency, the monitoring unit, internal and external auditors, the Procurement Division, the Office of Management and Budget Grant Management Office, and any external third-party organization performing a component of the grant management process.
• Prepares compliant scopes of work and schedule of deliverables and budget for written agreements based on the grant applications and regulations; monitors same throughout program execution; prepares agreement amendments, as needed, and receives Board of County Commissioners (BCC) approval.
• Oversees timely and compliant conclusion of the grant program by working closely with the project manager/developer/vendor/partner to provide guidance on program completion, submission and review of compliant pay requests, and compliant completion of all deliverables identified in the agreement.
• Prepares and maintains detailed work plans for each agreement with key deadlines and requirements; formally meets quarterly with all partners assigned and assures program objectives are met; provides technical assistance during program execution to partners.
• Acts as program subject matter expert in monitoring all partners; assuring all elements of program compliance are met; and supervising completion of monitoring-related corrective action plans.

• May process purchase orders, review work orders, and change orders; prepare draws for reimbursement and process program payments.
• Conducts or attends interdivisional meetings regarding identifying community needs, implementing activities, and identifying funding needs; prepares materials for BCC authorization, such as executive summaries, and resolutions, and coordinates with the accountant on the development of budget amendments.
• Assists in the administration and implementation of each grant-related activity; works with the Procurement Division on requests for proposals for design/engineering and contractor; assists in the selection of contractors; holds pre-construction conference to review state and federal regulations; obtains wage decision and interviews workers on job site; certifies payrolls; approves invoices and submits for payment to the contractor; amends work plans as necessary; works with participating parties; tracks expenditures.
• Aids, advice, support, and provides guidance to applicants and recipients of grants during the program operation and closeout phases.
• Assures the program meets its final objective and participates in assuring a compliant grant closeout by reviewing final records, pay requests, regulations, and grant agreement documents to ensure all requirements have been met; prepare any plans for the partner beyond closeout such as tracking for program income, Section 3 or Davis Bacon in future development.
• Establishes and maintains compliant grant program files with needed information for audit and monitoring purposes.

Minimum Qualifications

• Bachelor’s degree required.
• One (1) year of related experience.
• Candidates without a degree should possess four (4) additional years of related experience.
• Fingerprinting Required.

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.