Supervisor - Accounting (Facilities Management)

Job Summary

Supervises accounting operations and staff in Facilities Management.

Essential Functions

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. Supervises the operations, activities, and services of a business unit’s fiscal section; establishes and implements Division accounting policies and procedures; and plans and organizes the work of the section. Oversees all account receivable and/or accounts payable transactions; authorizes disbursements and reviews and approves payment vouchers and requisitions for Division purchases. Reconciles accounting transactions and documentation, bank statements and the general ledger for assigned accounts and/or accounting functions; maintains running balances on assigned accounts. Prepares a variety of financial and accounting reports, including detailed reports on activities and project states, budget reports, monthly financial reports, capital expenditure reports, executive summaries, etc. Performs a variety of accounting duties pertaining to the preparation, maintenance, and administration of the Division budget; prepares the budget estimates and/or capital projects budgets; administers the approved purchasing and operating/capital budgets; monitors expenditures, revenues, and transfers of funds; and prepares budget amendments as necessary; prepares and process all carry forward funds and related documents for capital projects. Serves as advisor to Division Director and/or managers regarding fiscal activities, budget services, purchasing and finance matters; makes recommendations on fiscal operations; confers with other County Divisions regarding financial and accounting systems. Develops and maintains varied accounting and fiscal databases which support Division financial activities; enters and updates data and ensures accuracy; researches and retrieves data from databases upon request. Develops a portfolio of monthly, quarterly, and annual management reports (financial and performance based) and performance metrics to provide timely and accurate analytical information to management for setting goals and improving departmental performance. Assigns work orders and maintains annual contracts for a variety of procured services; review capital contracts and ensures payments are being submitted to vendors in accordance with contract requirements. Draft ordinance revisions, resolutions and executive summaries as required to maintain currency of existing ordinances; receives input for County Attorney’s office and incorporates as appropriate. Supervises the preparation of the payroll and assists with processing as needed; when assigned to grants, reconciles payroll and advises on funding needs and allocation.

Minimum Qualifications

Bachelor’s degree in accounting or a related field is required.
Three (3) years of related experience. Candidates without a degree should possess four (4) additional years of related experience. Fingerprinting required.

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.