Grants Compliance Coordinator I - TMS

Job Summary

The Fiscal & Grants Services Division is seeking a highly motivated and detail-oriented individual to join our team as a Grants Coordinator I. This position administers grant programs within the Transportation Management Services Department and provides technical assistance as needed. Work involves oversite of grants; monitoring grant activity, timeliness, and compliance; and overseeing preparation of regular progress updates and reporting.

Essential Functions

• Coordinates all implementation aspects of assigned grants, including working with the County Attorney’s office, the Finance Department of the Clerk of Courts, the grantor agency, the monitoring unit, internal and external auditors, the Procurement Division, the Office of Management and Budget Grant Management Office, and any external third-party organization performing a component of the grant management process.
• Prepares compliant scopes of work and schedule of deliverables and budget for written agreements based on the grant applications and regulations; monitors same throughout program execution; prepares agreement amendments, as needed, and receives Board of County Commissioners (BCC) approval.
• Oversees timely and compliant conclusion of the grant program by working closely with the project manager/developer/vendor/partner to provide guidance on program completion, submission and review of compliant pay requests, and compliant completion of all deliverables identified in the agreement.
• Prepares and maintains detailed work plans for each agreement with key deadlines and requirements; formally meets quarterly with all partners assigned and assures program objectives are met; provides technical assistance during program execution to partners.
• Acts as program subject matter expert in monitoring all partners; assuring all elements of program compliance are met; and supervising completion of monitoring-related corrective action plans.
  
  

Work closely with the assigned grant accountant on all common requirements to ensure timely and compliant grant completion, including aspects such as executive summary development, match requirements, program income, or other revenue tracking and usage.

• May process purchase orders, review work orders, and change orders; prepare draws for reimbursement and process program payments.
• Conducts or attends interdivisional meetings regarding identifying community needs, implementing activities, and identifying funding needs; prepares materials for BCC authorization, such as executive summaries, and resolutions, and coordinates with the accountant on the development of budget amendments.
• Assists in the administration and implementation of each grant-related activity; works with the Procurement Division on requests for proposals for design/engineering and contractor; assists in the selection of contractors; holds pre-construction conference to review state and federal regulations; obtains wage decision and interviews workers on job site; certifies payrolls; approves invoices and submits for payment to the contractor; amends work plans as necessary; works with participating parties; tracks expenditures.
• Aids, advice, support, and provides guidance to applicants and recipients of grants during the program operation and closeout phases.
• Assures the program meets its final objective and participates in assuring a compliant grant closeout by reviewing final records, pay requests, regulations, and grant agreement documents to ensure all requirements have been met; prepare any plans for the partner beyond closeout such as tracking for program income, Section 3 or Davis Bacon in future development.
• Establishes and maintains compliant grant program files with needed information for audit and monitoring purposes.
  
  

Minimum Qualifications

• Bachelor’s degree required.
• One (1) year of related experience.
• Candidates without a degree should possess four (4) additional years of related experience.
• Fingerprinting Required.
  
  

LICENSES/CERTIFICATES

Must possess and maintain a valid Florida Driver’s License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.
  
  

Collier County BCC offers a variety of benefits to both regular full and part time employees. For information, click here to view the comprehensive benefits package we have to offer you when you join our team.

Individuals hired into temporary positions for a period of less than six months, volunteers and interns are not benefit eligible. Temporary employees hired for longer than six months may be eligible for Florida Retirement System Benefits as well as others required by law.

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APPLICANT NOTICE: Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.

• I understand and agree with the statements above.
• I do not agree with the statements above.
  
  

02

Have you obtained a bachelor's degree, accompanied by at least one (1) year of relevant experience? Please note that candidates without a degree should have four (4) additional years of pertinent experience.

• Yes, I have a related degree and 1 year of related experience.
• Yes, I have a total of 5 years of related experience, but no degree.
• No, I do not have either option.
  
  

03

Do you possess at least one (1) year, or (5) years if no degree, of experience in project management, procurement, contract administration, audit, research, policy analysis, budget, or grant compliance?

• Yes
• No
  
  

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Briefly Summarize Your Relevant Experience

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Please Describe Your Experience With Grant Compliance Activities, Including But Not Limited To Preparing And Submitting Complete And Accurate Reports And Forms

06

Describe your experiences learning and using a variety of 'web-based' reporting systems outside of your organization's systems:

07

Do you possess and maintain a valid Driver's License?

• Yes
• No
• Required Question