Operations Support Specialist - CHS

Job Summary

Performs varied administrative and general assistance duties in support of Division operations. Work involves preparing and processing varied administrative documents such as payroll, budget, purchasing, etc.; preparing a variety of operational documents, forms, reports, records, and summaries; entering data and retrieving information from division databases; and maintaining automated and manual files.

Essential Functions

• Provides operational support to assist in the management of divisional operations, programs, and services; reviews and processes a variety of internal and external reports, forms, invoices, contracts, and related documents.
• Receives and responds to requests, inquiries, and complaints from the public, other jurisdictions, and other County Divisions, Departments, and sections; prepares and proofreads correspondence for format, accuracy, and completeness.
• Reviews and summarizes a variety of fiscal, statistical, and administrative information; prepares related reports and memoranda; develops and revises division forms and report formats, as well as report preparation procedures.
• Performs a variety of administrative duties for the Division to include preparing and/or processing budget, purchasing, payroll, accounting and travel documents; tracks expenditures and revenues; and prepares budget amendments; records and deposits monies received by the Division.
• Enters data into Division databases, to include information from administrative functions and from operational/program activities.
• Establishes and maintains automated and manual records and files.
• Provides assistance and information to internal and external callers and visitors regarding the Division, its programs and services and the administrative support functions; refers callers/visitors to appropriate staff as needed.
• Performs special projects as assigned.
• Order office supplies; makes travel arrangements and reservations; and maintains calendars for management staff.
  
  

Minimum Qualifications

• High school diploma or GED required.
• Two (2) years of related experience.
• Fingerprinting required.
  
  

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.
  
  

Collier County BCC offers a variety of benefits to both regular full and part time employees. For information, click here to view the comprehensive benefits package we have to offer you when you join our team.

Individuals hired into temporary positions for a period of less than six months, volunteers and interns are not benefit eligible. Temporary employees hired for longer than six months may be eligible for Florida Retirement System Benefits as well as others required by law.

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APPLICANT NOTICE: Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application. Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.

• I understand and agree with the statements above.
• I do not agree with the statements above.
  
  

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Do you possess a high school diploma or GED?

• Yes
• No
  
  

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Do you possess two (2) years of related experience?

• Yes
• No
  
  

04

Describe your experience with preparing travel paperwork.

05

Describe your experience with processing payroll.

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Describe your experience with ordering supplies.

• Required Question