What are the responsibilities and job description for the Contract Support Specialist position at Colliers Engineering & Design?
Overview
Colliers Engineering & Design is seeking a dynamic, highly motivated, and experienced Contract Support Specialist within the CEI industry to join our growing Florida market, most specifically Miami / Orlando.
Responsibilities
Preparing / updating spreadsheets, progress, and final estimates, EEO compliance, Processing Construction Contract changes, etc.) for multi-concurrent projects.
Familiarity with the Department’s Procedures covering the project-related duties
Create, edit, finalize, Proof-reading drafts, and distribute letters, memos, correspondence, transmittals, project trackers, applications, reports and other materials.
Follow up with internal team members on open / overdue items.
Assist in the creation and maintenance of project files, including both electronic and hard copies. This may include scanning, mailing, and filing documents.
Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
Prepare and review memos, reports and other project documents as directed.
Plan, schedule, coordinate, and communicate with the contractor for compliance with the contract, FDOT procedures and / or directives, and construction project reporting and documentation processes.
Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, RFI Logs, site visit schedules, etc.
Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
Qualifications
- High School Graduate or equivalent plus four (4) years of experience
- Experienced in the use of standard word processing software.
- FDOT experience a must.
- Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
- CTQP Final Estimates Level I & II
- Candidate should exercise independent judgment in planning work details and making technical decisions related to the office aspects of the project.
What We Offer
At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
This dedication begins with supporting a work life balance through a generous compensation package that includes : company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k) / Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!
Colliers Engineering & Design is an equal opportunity employer (M / F / D / V). We are committed to ensuring that diversity and inclusion continues to be a strategic area of focus, not only as the right thing to do, but as one of the ways we will continue to lead our industry into the future. As part of this responsibility, we are on a progressive journey to foster an environment in which everyone at Colliers Engineering & Design feels respected and comfortable doing their best work while being their authentic selves regardless of background or any other basis protected by applicable federal, state or local law.
