What are the responsibilities and job description for the Document Control Specialist position at Colliers Engineering & Design?
Colliers Engineering & Design is seeking a Document Control Specialist to develop, prepare and/or maintain documentation pertaining to business processes, systems operation, and other technical processes. Researches, reviews and collects various corporate and technical information as the basis for documents and forms. The Document Specialist creates new documentation or updates existing documentation to accurately reflect changes in process or procedures to ensure corporate compliance.
Responsibilities
- Assist in the development of documentation procedure, working with the Knowledge, Workplace Services and Development Teams to create the document lifecycle process.
- Administrative support of Templafy.
- Create or oversee the creation of documents, document elements and/or forms and assess the accuracy of the documents. After the documents are checked for completeness, have them added to the document lifecycle system according to an indexing structure.
- Organize documents from conception to distribution and filing including storing, managing, and maintaining company documents, while ensuring the accuracy and quality of them.
- Scan documents or images that are developed by others to organize and maintain them, adhering to the company's document procedures. Any inactive documents and records are then archived.
- Process existing documents for revision and approval as needed.
- Assist in the review existing documentation for duplications and assist to develop and maintain company standards.
- Assist in developing documentation on the process that can then be used to train staff on document control processes.
- Perform other duties as requested.
Qualifications
- Education: High School Diploma.
- Experience: 5 years of experience in a corporate function managing information.
- Microsoft Office Certification.
- Microsoft Word and Excel, advanced level of proficiency.
What We Offer
At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!
Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. Colliers Engineering & Design is an Equal Opportunity Employer (M/F/D/V).
