What are the responsibilities and job description for the Associate Registrar position at Collin College?
Primary Location :
2200 W. University Drive, McKinney, Texas, 75071
We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.
Job Summary :
Provide daily operation and supervision in the Registrar's Office working with students, faculty, staff and deans to resolve application, transcript, records and grade issues. Maintain records and daily reports necessary for the registration processes.
Required Qualifications :
Essential Duties and Responsibilities
- Recruit, train, supervise, evaluate and develop a culturally diverse staff. Manage daily operations of the Registrar's Office, including hiring, training, evaluation, termination of employees as well as setting work schedules and distribution of workload.
- Responsible for functional and technical aspects of Banner components, including but not limited to registration, online grading, electronic transcripts, automated degree audits, optical scanning, and new software releases.
- Coordinate all aspects of registration including building of class schedule, setting priority dates for approved categories of students, and supervising the input, maintenance, and testing of the prerequisite checking, registration sequence, refund, and cancellation tables.
- Oversee and participate in reviewing and processing residency reclassification requests, add-after-census, course reinstatement, transcript evaluation, and other functions in accordance with District policies and procedures and State and Federal rules and regulations.
- Oversee certification of student enrollment for reporting purposes, including National Student Clearinghouse, state reporting, add-after-census, and National Junior College Athletic Association eligibility.
- Work with the Registrar to provide guidance and answers to staff and students about all aspects of the registration, class schedule, enrollment and degree verification, transcript, and exam processes.
- Conduct institutional processes for term grading, including assisting faculty with grade changes as well as posting grades to student records.
- Maintain confidentiality of student records in compliance with the Family Educational Rights and Privacy Act; supervise document inventory, maintenance, and record retention. Ensure accuracy of records through audit and evaluation process.
- Participate as a member of the Registrar's staff in graduation preparation, exercises and diploma generation.
- Serve as liaison for administrative assistants and assistants to the Deans.
Supplemental Functions
Knowledge, Skills and Abilities
Physical Demands, Working Conditions and Physical Effort
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and / or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.
Requirements
Bachelor's degree from an accredited institution and three (3) years of related experience and one (1) year supervisory experience required.
Licenses and Certifications
Notary Public
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.
Required & Preferred Qualifications (if applicable) :
The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt / non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.
Compensation Type : Salary
Employment Type : Full time
Hiring Minimum
62,568.00
Hiring Maximum
75,081.60
Compensation is determined based on experience.
02 / 34 / 2025
Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.
Salary : $75,082
