What are the responsibilities and job description for the Accounts Payable Associate position at Collin County Community College?
Primary Location:
3452 Spur 399, McKinney, Texas, 75069
We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.
Job Summary:
Provide excellent customer service to vendors, staff and faculty through timely and accurate accounts payable and expense report processing. Manage large volumes of work in a fast-paced environment. Process vendor payments, review and approve expense reports, perform reconciliations and related research.
Required Qualifications:
Essential Duties and Responsibilities
- Utilize Workday to enter all invoices, and supplier invoice requests in a timely and accurate manner. Research and resolve invoice issues with vendor or procurement.
- Review accounts payable associates' invoices for completeness prior to settlement run.
- Provide training to staff and faculty on accounts payable processes in Workday.
- Reconcile weekly reports to ensure payments are made timely.
- Review, audit and approve Workday Expense Reports submitted by staff and faculty.
- Answer phones and troubleshoot Workday issues with staff and faculty.
- Recommend changes in procedures to improve the efficiency and effectiveness of the Accounts Payable function.
- Build and maintain positive working relationships with co-workers, other district employees, and the vendors using excellent customer service.
- Be an integral team player, which involves flexibility, cooperation and communication.
- Recommend changes in procedures to improve the efficiency and effectiveness of the Accounts Payable function.
- Build and maintain positive working relationships with co-workers, other district employees and the vendors using excellent customer service.
- Be an integral team player, which involves flexibility, cooperation and communication.
Supplemental Functions
- Perform other duties as assigned.
- Perform all duties to maintain all standards in accordance with college policies, procedures and Core Values.
Knowledge, Skills and Abilities
- Knowledge of Accounting, travel, credit cards and Accounts Payable
- Knowledge of Workday preferred but not required
- Working knowledge of Microsoft Office
- Research and resolution skills
- Math skills
- Verbal and written communication skills
- Computer skills including software programs for communication, data collection and decision making including, but not limited to, Microsoft Office Outlook, Word, and Excel
- Data entry skills
- Multi-tasking skills
- Ability to pay attention to detail
- Ability to work independently and as a member of a team
- Ability to think critically by applying problem solving practices, using technology and other resources appropriately
- Ability to communicate effectively by speaking and writing clearly, concisely, and professionally
Physical Demands, Working Conditions and Physical Effort
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.
Requirements
Associate degree from an accredited institution and two (2) years of related work experience required.
Equivalency Language
A High School diploma/GED and four (4) years of related work experience to meet the requirements for this position.
**This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.
Required & Preferred Qualifications (if applicable):
This position may require working extra hours during year end - August and September.
The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.
***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***
Compensation Type:
Salary
Employment Type:
Full time
Hiring Minimum
$39,713.00
Hiring Maximum
$47,655.60
Compensation is determined based on experience.
**Application submission deadline is 12am of the date listed.**
02/43/2025
Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.
Salary : $39,713 - $47,656
