Warehouse Administrative Assistant

Job Overview
Patrick Industries, a publicly traded company headquartered in Elkhart, Indiana, invites you to join a team of dedicated Team Members who are passionate about delivering high-quality products and exceptional customer service. As a leading manufacturer and distributor of components and building materials serving a diverse range of markets across the United States, our commitment to innovation, quality, and sustainability has positioned us as a high growth, diversified and empowered Team of more than 10,000! Your adventure awaits!

Collins & Company, a Patrick Industries brand, is looking for a Warehouse Support Specialist to join our expanding team. In this role, you will be responsible for fostering strong working relationships with both internal team members and external vendors to ensure smooth warehouse operations!

Responsibilities and Duties:

· Plan, schedule, and track shipments to ensure timely delivery.

· Monitor and update the back-order report to track delayed shipments and coordinate fulfillment.

· Maintain accurate records of shipment details, delays, and logistical issues.

· Identify and resolve shipping discrepancies (e.g., missing, damaged, or incorrect shipments).

· Investigate and report shipping errors to the appropriate department for resolution.

· Ensure compliance with OSHA regulations and company safety policies.

· Maintain and submit incident reports related to workplace accidents or safety concerns.

· Assist in scheduling and conducting safety training sessions when needed.

· Prepare and maintain fuel reports for company vehicles with proper documentation

· Manage, track and submit expense reports on a monthly basis

· Act as the warehouse payroll back-up, ensuring employee hours are correctly processed in the absence of the primary payroll coordinator.

· Serve as the primary building maintenance contact, coordinating facility repairs and service requests.

· Communicate with vendors and service providers to ensure the warehouse and equipment is properly maintained.

· Assist in processing new hire paperwork and onboarding procedures for warehouse team members.

· Assist in the development and implementation of process improvements and best practices

· Participate in special department projects/initiatives as they arise

Qualifications and Skills:

· Previous experience in logistics, scheduling, or transportation coordination preferred.

· Strong organizational and time-management skills.

· Proficiency in logistics software and (Excel, Outlook, Word).

· Excellent communication and problem-solving abilities.

· Knowledge of OSHA regulations and workplace safety practices is a plus.

· Ability to work in a fast-paced environment and adapt to changing priorities.

· Self-motivated with the ability to prioritize multiple projects under tight deadlines

· Align with Patrick Industries “BETTER Together” mentality by pursuing Balance, Excellence, Trust, Teamwork, Empowerment, and Respect within the organization

Benefits Include:

Health, Dental & Life Insurances, Paid Vacation, Holidays, 401k and tuition reimbursement.

At Patrick Industries, BETTER Together is our commitment to being our best while striving to bring out the best in one another as we join forces individually, as teams, with our Business Units, with our customers, our communities and within our entire Patrick family.

Patrick is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift
• No nights

Work Location: In person

Salary : $19 - $21