Branch Accounting Coordinator I

Job Purpose

The Branch Accounting Coordinator is responsible for Accounts Payable or Receivable functions related to one or more designated company branches. Coordinating functions to include, but not limited to, managing outstanding company payables/receivables, generating and processing company payments, applying payments and providing customer service through all communications.

What You'll Do

Accounts Payable Tasks:

• Enter invoices: branch overhead, subcontracts, and purchase orders.
• Sort, code, scan, upload, file and maintain proper A/P records.
• Monitor discount opportunities and tax liabilities.
• Resolve purchase order, contract, invoice, and payment discrepancies/documentation.
• Prepare and collect Lien Releases.
• Reconcile monthly statements.
• Establish and maintain positive vendor relations.
• Maintain accounting A/P ledgers by verifying and posting account transactions.
• Manage release of payment to branch specific subcontractors through proper documentation.

• Oversee corporate credit card program with detail and entry.

Accounts Receivable Tasks:

• Distribute monthly A/R contract billing packets.
• Complete monthly progress and retention contract billings; generate customer invoices.
• Execute change orders.
• Track and resolve outstanding customer payment issues.
• Input and reconcile of job estimates.
• Process Payments & Deposits

General and Job Cost Tasks, but not limited to:

• Assist with accounting month, quarter, and year end closing.
• Perform additional job related or administrative tasks as needed.
• Help cover other branch and departmental needs due to shortages.
• Develop positive relationships with branch staff and co‐workers to increase

• communication and efficiency.
• Participation in special projects, team building, and work‐related activities.

Continuous Improvement:

• Accountable for leading efforts in implementing continuous improvement initiatives and methodologies to improve processes and increase efficiency.
• Participate in CECI Continuous Improvement events as needed (ex: JDI, RIE & A3's).
  
• Maintain SOP’s (Standard Operating Procedures) for compliance practices and other associated functions. 
• • KPI: Successfully leads and executes continuous improvement initiatives, resulting in enhanced processes and increased operational efficiency.
  • KPI: Actively engages during CECI Continuous Improvement events (ex: JDI, RIE & A3's)
  • KPI: Timely and regular updates of Standard Work (SW) and Standard Operating Procedures (SOPs).

What You'll Bring

Education/Experience

• Associates degree with an emphasis in Accounting or equivalent combination of education, technical training, or
• Minimum of 3 years related Accounting experience

Skills, Knowledge & Abilities

• Thorough knowledge of general bookkeeping and accounting practices/procedures
• Outstanding Time Management Skills
• Ability to multi-task in a constantly changing environment while maintaining composure under pressure
• Ability to work with highly sensitive and confidential materials and the ability to maintain confidentiality in all situations.
• Intermediate to advanced computer skills
• Proficient in Software/Computer programs, online or cloud-based programs and equipment
• Solid 10 key skills
• Detailed and number oriented, with a high degree of accuracy.
• Excellent organizational and analytical skills.
• Ability to work on multiple projects at one time, handle deadlines and interruptions in the work process while ensuring work is complete and accurate.
• Ability to be pro-active and take initiative by identifying needs and taking action prior to being asked.
• Strong communication skills (written and verbal) with customer service mindset
• Ability to work with diverse people groups in multiple branches
• Ability to work well both within a team and independently
• Ability to work accurately and quickly in a fast pace, high-stressed environment
• Highly effective interpersonal skills to effectively communicate with management, staff, and outside contacts.
• Ability to proficiently use accounting-based systems.
• Excellent problem solving and follow-up skills; attention to detail

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran
status.