What are the responsibilities and job description for the Mailroom Assistant Part-Time position at ColonialWebb?
ColonialWebb is hiring a part-time Mailroom Assistant to provide administrative support for our Corporate Headquarters, including Construction, Electrical, Service, Special Projects and Manufacturing Divisions. The ideal candidate has a strong desire to provide excellent customer service while performing multiple tasks.
This position will be around 30 hours a week.
Who we are:
At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.
Perks of joining ColonialWebb:
- Competitive wages
- Career development and progression
- 401(k) plan with company match
- PTO and paid holidays
- Excellent medical, dental, life, vision and disability benefits
- Employee Assistance Program
- Employee referral incentives
What you will do:
- Receive incoming calls as company switchboard and route calls to appropriate teammate
- Prepare outgoing mail to meet post office standards and also:
- Deliver outgoing mail to front lobby each morning
- Take certified mail items to the post office as necessary
- Prepare outgoing packages to meet FedEx standards
- Support daily business needs to include: type, copy and scan documents, order business cards, ensure office supplies, shipping supplies and special requests, are stocked and replenished
- Assist Contract Analyst by securing contract information
- Maintain all printers including obtaining toners and being our liaison for the copier vendor
What we are looking for:
- Possess high school diploma or equivalent
- Demonstrate strong customer service skills and professional phone presence
- Possess strong verbal and written communication skills
- Ability to work independently without direct supervision
- Ability to coordinate and perform multiple activities in a timely manner; demonstrate exceptional time management skills
- Ability to ensure confidentiality with sensitive documents
- Ability to enter data with attention to detail, accuracy, and speed
- Demonstrate skills, experience, and proficiency with Microsoft Office (i.e., Word, Excel)
- Ability to maintain a sense of urgency and remain calm when handling emergencies
- Possess a valid driver’s license; deliver and pick up packages at the post office and FedEx
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.
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