What are the responsibilities and job description for the Accounts Payable / Data Integrator Clerk (Job ID: 704) position at Colonna's Shipyard, Inc.?
Accounts Payable / Data Integrator Clerk
Purpose:
Colonna’s Shipyard is seeking an Accounts Payable / Data Integrator Clerk in Norfolk, VA.
The Accounts Payable (AP Clerk) / Data Integrator Clerk is responsible for providing financial, administrative, and clerical services. Responsibilities include processing and monitoring payments and expenditure and will perform the day-to-day processing of accounts payable transactions to ensure that the Company’s finances are maintained in an effective, up to date and accurate manner.
Job Description:
- Invoice Processing & Data Entry: Group, verify, and accurately enter a high volume of invoices into the Deltek CostPoint system; match invoices with receipts from receiving departments.
- Communication & Coordination: Address vendor inquiries regarding payment status, rates, and procedures; resolve discrepancies and reconcile supplier statements.
- Administrative Support: Perform general clerical duties (filing, photocopying, faxing, mailing); create and maintain office documents and files; answer mail and phone inquiries.
- Record-Keeping & Filing: Organize and maintain electronic and physical filing systems for all AP documents, including invoices, checks, and sub-labor timecards.
- Compliance & Safety: Maintain a safe and secure work environment; ensure reliable attendance and the ability to work independently with attention to detail.
- Clerical Knowledge: Demonstrate knowledge of clerical procedures and proficiency in high-volume data entry.
- Data Integration: Responsible for moving the temps from F2P into the A/P preprocessor for uploading to Deltek CostPoint.
Qualifications:
- Must have a HS Diploma or equivalent and at least 2 years of experience in Accounts Payable and/or general Accounting.
- Must be proficient in the use of Personal Computers (PCs) and word processing and data entry software, with a strong focus on Excel, Word and PowerPoint.
- Must have outstanding organizational skills (time management, follow up and multi-tasking).
- Must have strong written and verbal communication skills.
- Must have the ability to compile and analyze data plus pull reports from various systems with strong attention to detail and accuracy.
- Must have experience working with Deltek CostPoint.
- Must have general knowledge of accounting principles.
Travel Requirements:
- Minimal Travel; 10% or less.
Physical Requirements:
- Remaining in a stationary position, often standing, or sitting for prolonged periods.
- Able to sit and work on a computer for long periods of time.
- Moving about to accomplish tasks or moving from one worksite to another.
- Communicating with others to exchange information.
- Light work that includes moving objects up to 20 pounds.
Respect, Pride, Truth, Family – These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.
Colonna’s Shipyard Inc., and its divisions, are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
Additionally, Colonna’s Shipyard provides a variety of benefits to support your best health, wellness, and future, to include medical/dental/vision options, company paid disability insurances, 401k with match, legal services, as well as company paid holidays and paid time off (PTO).
