What are the responsibilities and job description for the Administrative Assistant position at Colonnades Assisted Living Center?
The Assistant to the Executive Director supports the day-to-day operations of the assisted living facility by providing high-level administrative support, helping coordinate resident care services, managing communications, and ensuring the Executive Director’s priorities and initiatives are efficiently implemented. This role requires strong organizational skills, confidentiality, and a commitment to supporting the wellbeing of our residents and staff.
Key Responsibilities:
-
Serve as a liaison between the Executive Director, staff, residents, families, and external partners.
-
Maintain the Executive Director’s calendar, schedule meetings, and coordinate appointments.
-
Prepare reports, memos, presentations, and correspondence as requested.
-
Assist with staff scheduling, onboarding, and training coordination.
-
Support the planning and execution of events, inspections, and compliance-related tasks.
-
Monitor office operations, ensure supplies are ordered, and assist in maintaining records and documentation.
-
Help address resident or family concerns with professionalism and sensitivity.
-
Collaborate with department heads to facilitate interdepartmental communication and follow-up.
-
Track deadlines for licensing, certifications, and other regulatory obligations.
- Takes on call rotation for staffing calls and emergencies
Qualifications:
-
High school diploma or equivalent required, CNA preffered
-
2 years of experience in an administrative or support role; experience in healthcare or senior living setting strongly preferred.
-
Strong organizational, communication, and interpersonal skills.
-
Proficiency in Microsoft Office Suite and familiarity with electronic health records or scheduling systems.
-
Ability to handle confidential information with discretion and professionalism.
-
Compassionate, team-oriented, and resident-focused.
Working Conditions:
-
Primarily office-based within the assisted living facility.
-
Must be able to interact with elderly residents and staff across departments.
-
Occasional evening or weekend availability is required
