Grants and Subrecipient Billing Associate

The mission of the Colorado Coalition for the Homeless is to work collaboratively toward the prevention of homelessness and the creation of lasting solutions for homeless and at-risk families, children, and individuals throughout Colorado. The Coalition advocates for and provides a continuum of housing and a variety of services to improve the health, well-being, and stability of those it serves.

The Grants and Subrecipient Billing Associate works with the Grant Accounting team to accurately audit, record, and document grant billings. This position assists with and assembles required documentation and billing on an as-needed basis. 

• Choice of HMO or PPO health insurance coverage options: full-time employees contribute only 1% of their earnings for their own HMO health coverage and no more than 4% of their earnings for coverage of eligible dependents. We’re proud to offer same-and opposite-sex domestic partner coverage. 
• Choice of dental insurance or discount plan. 
• Vision insurance.  
• Flexible spending accounts for health care / dependent care / parking expenses. 
• Free basic life and AD&D insurance coverage. 
• Employee Assistance Program, a problem-solving resource available to you and your household members. 
• Dollar-for-dollar retirement plan matching contributions up to 5% of earnings with 3-year vesting. 
• Extensive paid time-off, including 9 holidays, 12 days of sick leave, and three weeks of vacation for new full-time employees in their first year. 

• Assists with the preparation of grant billings and reports as assigned (Federal, State, City and Foundation grants).
• Run and analyze reports, collect backup documentation from accounts payable and payroll systems.
• Input and reconcile data into excel, reconcile payroll and expense data to the GL in a timely manner.
• Review subrecipient invoices, verify invoices include all required backup (AP and payroll) adhering to a predetermined checklist. 
• Analyze, review, tick and tie, foot, and recalculate numbers provided, and audit and correct various data included as required by subrecipient agreement and prior payments. 
• Provide comments to subrecipients of corrections needed and update invoice for additional backup provided or to remove not grant eligible items. 
• Assists with post office pickup, open mail, copy checks/backup, and prepare and perform deposits as assigned on rotation. 
• Expected to be in the office for the full days as needed, and on assigned rotation falling on Monday, Wednesday, and Friday.
• Process grant information in a timely manner in order to meet billing due dates.
• Processes general ledger duties to assist in providing timely and accurate financial statements.  
• Assists with additional reconciliations and audit requirements for interim, year end and other audit/monitoring requests.
• Performs other duties as assigned.

• High school diploma or equivalent required.
• 3-5 years of experience in processing financial accounting activity in an automated general ledger system. 
• Ability to research, compile, analyze and disseminate information.
• Ability to communicate effectively with co-workers, contractors, auditors, vendors, government officials and clients.

Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Colorado Coalition for the Homeless is committed to delivering services, making employment-related decisions, selecting volunteers, and selecting vendors without regard to age over 40, race, sex, color, religion, creed, national origin, ancestry, disability, genetic information, marital status, sexual orientation, gender identity, gender expression, pregnancy, medical condition related to pregnancy, military status, or any other applicable status protected by law.

Salary : $56,206 - $67,447