What are the responsibilities and job description for the Procurement Specialist position at Colorado Commercial Services, Inc?
Overview
We strive to be the best healthcare cleaning company to work for by delivering E3 to every member of the team. As an employee at Colorado Commercial Services (CCS), you are not just cleaning buildings, you are saving lives! Every person at CCS is responsible for making sure patients are safe from infection when they enter one of the facilities we clean. We take this responsibility very seriously and we accept only the BEST when we hire these positions. People like you are the heartbeat of our organization. We can’t wait to have you join us!
Now hiring heroes to fill essential positions in our healthcare facilities!
Colorado Commercial Services, a Denver based medical cleaning company is seeking ambitious, self-motivated “A” players to fill essential positions in our organization. These positions are essential to the success of the company and are considered heroes in the healthcare community and beyond. They are responsible for daily cleaning operations and protecting patients and staff by preventing the spread of infectious disease.
We are hiring highly organized individuals who will excel at CCS. It is part of our company culture to provide an Exceptional Experience for Everyone (E3). These EVS Heroes play a critical role in achieving E3 by providing an excellent first impression with employees, clients, patients and by interacting with current staff in a professional and pleasant manner.
The right candidate will possess and demonstrate our 5 Core Values:
G.S.D.R. - G.S.D.R. stands for GET STUFF DONE RIGHT and get it done right the first time!
Squared Away - Squared Away people operate in an organized fashion and perform above a satisfactory level for extended periods of time. Their appearance, work, closets, supplies and equipment all are neat and organized.
Team Player - Team Players know a team is only as good as its weakest link. Every role within the company is significant and there is no “I” in team.
Will-Do Attitude - A person with a will-do attitude brings ingenuity, creativity, positivity and the utmost willingness to lend a hand any time.
Accountability - Accountable people are accountable to themselves first and also accountable to others. Accountable people G.S.D.R. (the first time)!!
Job Skills / Requirements
Squared Away - Squared Away people operate in an organized fashion and perform above a satisfactory level for extended periods of time. Their appearance, work, closets, supplies and equipment all are neat and organized.
Team Player - Team Players know a team is only as good as its weakest link. Every role within the company is significant and there is no “I” in team.
Will-Do Attitude - A person with a will-do attitude brings ingenuity, creativity, positivity and the utmost willingness to lend a hand any time.
Accountability - Accountable people are accountable to themselves first and also accountable to others. Accountable people G.S.D.R. (the first time)!!
Job Summary: The Procurement Specialist is responsible for managing procurement processes while also providing essential support for accounting and administrative functions. This role involves overseeing supplier relationships and ensuring regulatory compliance. Additionally, the Procurement Specialist will contribute to the financial health of the organization by executing accounting tasks such as processing accounts payable, assisting with period-end close processing and reconciling financial statements. This role is largely independent from other teams and roles and requires a high level of self-accountability and time-management skills. It is comprised of three components: accounting (40%), procurement (30%), and warehouse management (30%). It is crucial for the Procurement Specialist to be able to determine high/low priority tasks and maintain task completion by deadlines. This role is time bound for bi-weekly, monthly, quarterly, and yearly tasks and rhythms within the role.
Essential Duties and Responsibilities:
Accounting duties:
· Process accounts payable transactions accurately and efficiently.
· Assist with period-end close and processes.
· Process credit card transactions by keeping records of expense reports and receipts, coding purchases, and invoice processing.
· Reconcile bank and credit card statements to ensure financial accuracy.
· Prepare financial reports to provide insights into procurement-related expenses.
· Maintain virtual records of receipts in vendor files and in general.
· Maintain meticulous financial records to support audit and reporting requirements.
· Respond to inquiries regarding procurement and accounting status.
Procurement/Purchasing duties:
· Optimize processes while maintaining high levels of accuracy.
· Complete small projects as directed by supervisor in order to digitize the procurement tasks.
· Monitor current vendors based on quality, reliability and cost criteria through NSA contract pricing.
· Monitor vendor performance and address issues proactively.
· Stay informed about vendor capabilities for company needs.
· Complete bi-weekly ordering and resell of supplies for a list of ever-changing customers, holding Area Managers accountable for having submitted timely and accurate supply counts.
o Create Accounts Receivable invoices for resale orders and, once complete, send for payment.
o Create virtual invoice records for resale orders under accurate vendor.
· Maintain an organized warehouse for supplies.
· Generate purchase orders accurately and in a timely manner, ensuring alignment with budgetary constraints.
· Maintain office equipment and office supply closet; proactively order required materials to keep office stocked and clear of unnecessary clutter.
· Place as-needed orders for replacement parts, office supplies, and trial items.
· Maintain an excellent virtual record of three warehouse categories within company processing system.
· Accurately input warehouse items into virtual system and update as needed.
Warehouse Management:
· Conduct monthly audits of warehouse inventory levels and place an order to replenish inventory each month and as-needed.
o Maintain accurate par/reorder levels for warehouse items and adjust if discussed and as needed.
· Maintain an organized warehouse management system.
· Input warehouse usage logs for accurate job reporting duties.
o Work with Area Managers to understand usage if any is in question.
· Account Equipment
o New Accounts - Startup Equipment
§ Pull needed items by due dates for teams to take to new opening accounts
o Closing Accounts-Return of Equipment
§ Maintain accurate records of items received back into inventory from closing accounts
Requirements and Qualifications: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Technical Skills:
· Proficient computer skills including use of Microsoft Office Suite (Outlook/Excel/Word)
· Possess a quick learning ability with experience working 10-key/number pad
· Experience working with Asana, Monday, or another project management tool
Non-Technical Skills:
· Desire to and ability to understand the big picture of the company to understand that the minor details make a great impact long term.
· Desire to follow processes and ask questions when unclear. Ability to follow through on issues and maintain self-accountability to solving them and reporting on progress.
· Must be able to work independently, efficiently, and with self-management.
· Has superior time management skills and can operate with a high sense of urgency to meet tight deadlines and client demands.
· Team player and willing to jump in to support team in role-related projects and execution of tasks.
· Maintains a positive attitude and ongoing communication.
· Must be a dynamic problem solver who is able to multi-task and think critically.
· Must have exceptional attention to detail and follow through.
· Must maintain high levels of accountability and confidentiality.
· Bachelor's degree in Supply Chain Management, Business Administration, Finance, Accounting, or a related field.
· 3 years of accounting, procurement, or operations experience, or the equivalent amount of experience in project management or roles requiring high levels of attention to detail and following processes.
Additional Information / Benefits
More than a JOB!
You MATTER to US, our CLIENTS and their PATIENTS.
You MATTER to US, our CLIENTS and their PATIENTS.
We strive to be the best healthcare cleaning company to work for by delivering E3 to every member of the team. As an employee at Colorado Commercial Services (CCS), you are not just cleaning buildings, you are saving lives! Every person at CCS is responsible for making sure patients are safe from infection when they enter one of the facilities we clean. We take this responsibility very seriously and we accept only the BEST when we hire these positions. People like you are the heartbeat of our organization. We can’t wait to have you join us!
Join us and live E3!
E3 = An Exceptional Experience for Everyone.
Everyone = Clients, Employees and YOU!
E3 = An Exceptional Experience for Everyone.
Everyone = Clients, Employees and YOU!
Become an E3 Ambassador! We Offer:
Supervisors/Managers who CARE / A Reccession proof industry to grow within / A Safe Place to Work
Bi-Weekly Competitve Pay / Paid Training / Bonuses / Advancement Opportunities / Uniforms and Supplies
