ADMINISTRATIVE ASSISTANT III Permits Section - 1607.

Department Information

This position is only open to Colorado state residents.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

This job announcement will close when we have received fifty (75) applications or on the closing date of April 29, 2025. Therefore please apply early for this announcement.

Make a real difference . . .

Do you have a passion and drive to apply your talent to create a healthier Colorado? Are you looking for a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a fantastic position that makes a direct impact on improving the lives of Colorado citizens. Our mission is to protect and improve the health of Colorado's people and the quality of its environment.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free, walkable campus offers free parking and is conveniently located near the Cherry Creek bike path, Whole Foods, Glendale City Set, RTD bus lines, and the Cherry Creek Shopping Center. In addition to a great location and rewarding, meaningful work, we offer:

• Health Links certified Family Friendly Business
• Tuition assistance for current enrollment in college coursework
• Excellent work-life programs, such as flexible schedules and a variety of employee resource groups
• Employee wellness program including locker rooms, bike storage lockers, on-site yoga, and health insurance premium savings
• Mentoring program with opportunities for mentors and mentees
• Internal professional development opportunities on a wide variety of subjects
• Distinctive career advancement opportunities throughout the State system
• Strong retirement benefits through the Public Employees Retirement Association (PERA)
• Medical and dental health insurance plans
• State-paid life insurance and short-term disability insurance
• 11 paid holidays per year, paid vacation and sick leave, and paid volunteer and parental academic leave
  
  

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service?

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

Description Of Job

About the Work Unit:

The Permits Section exists to develop and issue discharge permit actions (new, renewal, modification, termination) for discharges of pollutants from point sources to waters of the state, to regulate the land application of biosolids, to regulate the beneficial reuse of reclaimed water, and to control discharges of pollutants to publicly owned treatment works (POTWs) through implementation of the pretreatment program. These activities are mandated by the Colorado Water Quality Act. In addition, the Section participates in the development of statutes, regulations and policies related to the issuance and enforcement of such activities. The Section also develops preliminary effluent limits (PELs) and provides compliance assistance and general public assistance. The work of the Permits Section is distributed across multiple work units. This position is part of a technical and administrative support team that reports directly to the Data Management Work Group Supervisor.

What You'll Be Doing

This position assists the Permits Section Manager, the three Unit Managers and Data Management Work Group Supervisor, and the 30 staff in the Section by providing technical and office management support to the work of the Section. The position also provides technical and office management support for the Clean Water Program by developing business processes that affect staff in all the Sections and Units that support the program, including the Permits Section, the Watershed Section and the Clean Water Compliance Unit. This position continues to conduct technical support duties that have been assigned to this position from the Environmental Protection Specialist positions in order to allow those at the EPS classification to focus on those duties for which an EPS classification is required (such as modeling, calculating statistics, and negotiating permit conditions). The Office Manager role of this position ensures that the Section continues to adjust and organize permitting and compliance work processes to ensure the delivery of services to customers. This position serves as a resource guide for other division staff, such as the watershed section staff in regards to 401 certifications and records center staff in regards to records movement, storage, and retention, and in advising those staff on how the permits section business processes interface and can be adapted to meet other ongoing business processes.

Minimum Qualifications

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Three (3) years of general clerical experience within a records maintenance or other technical support.

This experience must be substantiated within the work history section of your application.The words, "See Resume" will not be accepted. In addition, part-time work will be pro-rated.

Substitutions

College, university, or non-correspondence business school course work may substitute on a year-for-year basis for the general experience.

Preferred Qualifications

• Outstanding skills and abilities in verbal and written communications; ability to adapt a style to fit diverse audiences of varying technical levels, and at various levels within an organization, in groups and individual settings;
• Relevant years of State service shall be considered;
• Experience with Google mail;
• Experience working with databases;
• Detail orientated;
• Outgoing personality, credibility and confidence; strong interpersonal skills; demonstrated proficiency working collaboratively with internal teams, technical and community partners, and diverse public stakeholders;
• Ability to identify and resolve problems in a timely manner; Gathers and analyzes information skillfully;
• Excellent organizational skills; the ability to set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at all times;
• Critical thinking; ability and motivation to develop creative solutions to complex, interpersonal, process, and systemic challenges;
• Initiative & self-management; the passion and ability to dive into the work and accomplish tasks within established timeframes;
• Self-efficacy, flexibility and adaptability; high tolerance for ambiguity and ability to perform research to identify appropriate courses of action;
• Demonstrated ability to maintain confidentiality and to exercise tact, discretion, and sound judgment;
• Strong sense of professionalism, including a strong work ethic and reliability.
  
  

Conditions Of Employment

• A pre-employment background check will be conducted as part of the selection process. Should your background check reveal any charges and convictions, it is your responsibility to provide the Colorado Department of Public Health and Environment Human Resources office with an official disposition of any charges.
  
  

Supplemental Information

A Complete Application Packet Must Include

• A completed State of Colorado application.
• A cover letter that describes your experience providing technical assistance by phone and email. Please include the type of business as well as your responsibility with regards to customer service.
• If using education to qualify for this position, please attach your transcripts. (unofficial copy acceptable).
  
  

The Selection Process

• All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application and cover letter by subject matter experts (SMEs) against the preferred qualifications.
• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
  
  

Appeal Rights: If you receive notice that you have been eliminated from consideration for the position or that as a result of no longer being considered, you were discriminated against, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. If an applicant seeks to have an allegation of discrimination reviewed by the Board, that person must file an appeal (petition for hearing) within 10 days of the action or receipt of any final written selection decision. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also applies to all charges of discrimination.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Jennifer Sanchez at jennifer.sanchez@state.co.us at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.