Material Management Branch Chief

This position is open only to current Colorado state residents.

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Why Do I Love My Job at CDPS

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Description of Job

About the Work Unit

The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions. The EDO includes the following:

• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.
• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, purchasing and contracts, budget, logistics services (fleet, warehousing, material management and fabrication) and property services (property management, leasing, facilities maintenance, construction project management and insurance programs) to support the operations and programs of CDPS divisions.
• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.
• Compliance Office – Manages Departmental Policy, Risk Management, Workers Compensation Program, Workplace Investigations, Internal Auditing, Rulemaking, and ensures compliance with state and federal requirements and the State’s LESO 1033/1122 programs.
• Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.
• Office of School Safety – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.

The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:

• Chief Administrative Officer’s office
• Accounting Services and Commercial Cards led by the Controller
• Budget and Policy led by the Budget Director
• Purchasing and Contracts by the Purchasing Director
• Logistics Services Section led by the Logistics Director
• Property Services Section led by the Property Services Director

The Logistics Services Section manages the Department's fleet, and public safety materials through customer focused actions which empower the members of the Department to safeguard lives. There are three major branches that comprise the section: Materials Management Branch (Warehouse), Fleet Management Branch, and the Wildland Fire Logistics Branch. Members of these three branches, plus the Logistics Services headquarters section, provide daily production and support for the mission specific equipment and vehicles necessary to sustain operations for the divisions assigned to the Colorado Department of Public Safety.

The Materials Management Branch within the LSS manages, operates and provides procurement, distribution, inventory and warehousing services for the Colorado State Patrol. These critical services provide clothing, officer safety equipment, law enforcement equipment and supplies and vehicle parts for 900 uniformed officers and 700 vehicles for the Colorado State Patrol. These services are provided in accordance with State Fiscal and Procurement rules and regulations, utilizing competitive bidding, inventory control, quality control and asset management.

Work Environment 100% In-person position. Work unit core business hours Mon-Fri, 8 am-5 pm.
About the Job

As a first-line supervisor and branch manager, this position exists to provide critical and essential supply & distribution service support to the Colorado State Patrol’s statewide law enforcement mission requirements. Reporting directly to the Logistics Services Section Director, oversees daily operations and functional program areas within the Materials Branch; including, request, receive, store & issue of expendable, durable, and non-expendable property and supplies such as uniforms, accessories, officer safety, tires, automotive accessories, and specialized equipment needs. Ensures guidance and procedures are disseminated and understood. Establishes inventory control, quality control, customer service and procurement procedures. Determines support priorities, prepares, allocates, and monitors the branch budgets so critical areas have the necessary resources to meet program goals and objectives. Develops written and oral presentations, and represents EDO LSS at meetings with internal/external stakeholders and business partners. Represents the Materials Management Branch at internal meetings.

Develops policies & procedures, strategic plans, budgets and manages assigned personnel. Working independently, manages all aspects of warehouse operations to determine day to day procedures to meet mission objectives. Researches, analyzes and determines courses of action and method/processes required to complete the procurement of materials and the efficient operation of the warehouse. Evaluates quality and vendor performance, meets with manufacturing representatives to resolve problems or negotiate special conditions. Monitors items purchased with grant funds to ensure compliance with Federal Grant program requirements. Actively seeks competition, in compliance with Procurement Codes and Fiscal Rules, using the Federal 1122 Procurement Program, state negotiated price agreements, utilizing the BIDS systems and other vendor selection methods as necessary. Procures equipment/accessories through formal bidding processes. Manages CSP surplus equipment property to ensure compliance to state statutes. Prepares and plans to obtain space and equipment, and sets operating priorities for the warehouse. Regularly works independently with vendors, contractors, other State agencies and all members (and levels) of CSP and CDPS EDO. This position oversees badge nameplate and sign engraving and services for the Department. Supervises three full-time employees.
Key Responsibilities
Leadership, Management and Supervision
Always leads others by personal example. Manages, plans/forecasts, and prioritizes all Materials Management Branch activities; provides day-to-day program guidance and supervision to three full-time employees; develops work plans and evaluates performance; maintains a productive, efficient, and safe workforce; helps resolve grievances and other disputes between employees; strives to maintain high morale and a positive work environment; regularly communicates with employees and seeks their feedback; develops plans and objectives to meet and support the operational and strategic needs of LSS and the Department, and contributes to the general well-being and overall success of the Department as a member of the LSS Leadership Team.

Facilitates communication, trains and advises staff on development and implementation of proper business practices. Represents LSS and advocates for CSP programs statewide with other governmental officials and managers on issues related to materials management. As business unit manager within LSS, provides communication, staff training and representation of the Executive Director’s Office. Provides input to CSP strategic planning initiatives.

Manages and operates the agency (CSP) warehouse, supply and distribution business unit. Examines, evaluates, and creates administrative and program functions and systems to integrate all warehouse management functions for LSS and CSP. Oversees and manages CSP inventory system and associated processes, including JIT and CORE. Provides backup for all other job functions within the Materials Management Branch. Represents LSS and assists CSP on special projects and committees as subject matter expert, e.g. CSP Equipment Committee.

Procurement of Goods, Materials, and Equipment for LSS Warehouse
Serves as the senior business manager responsible to independently organize, coordinate, and oversee warehouse purchasing processes for CSP field, headquarters, Academy and support staff. Applies working knowledge of Colorado Revised Statutes, Procurement Codes and Fiscal Rules for the procurement and inventory of goods and services. Works with state price agreements, Federal 1122 Procurement Program and competitive bidding to ensure program compliance and to provide fair and reasonable competition using a variety of procurement tools. Prepares the necessary documentation, utilizes the BIDS system, evaluates and awards Documented Quotations and other more formal solicitations methods such as Invitation for Bid (IFB) and Request for Proposal (RFP). Accesses the Colorado Operations Resource Engine (CORE) to ensure purchase order compliance and sound fiscal management/control.

As business unit manager/program manager, advises, coordinates and provides guidance and problem solving techniques and solutions to supported customers about the care and maintenance procedures for their equipment. Monitors, surveys and reports on the needs of members to determine new equipment needs, replacement of expired equipment, failure causes of the equipment and vendor quality issues. Utilizes NueGOV to manage asset locations, protective equipment expirations, and badge tracking. Completes life-cycle analysis of LEA equipment.

Inventory Management of CSP Warehouse
Develops, coordinates, directs and administers management system for the operation of the CSP warehouse. This includes (but is not limited to) tracking, maintenance and upkeep of CSP officer and vehicle equipment as well as internal and external equipment inventory such as Radar and Vascar certifications and records, pepper spray expiration dates, baton replacements, ballistic vest replacements, ammunition requirements and cadet class/Academy requirements. Provides oversight to fleet data input and managed within NueGOV. Ensures inputs into NueGOV are accurate and properly maintained.

Customer and Vendor Communication
Coordinates and disseminates information to advise internal customers on proper LEA equipment policies and procedural requirements to ensure that policy requirements are met. Researches and confers with vendors, suppliers and manufacturers to evaluate product performance and quality control issues. Assists customers and vendors by providing timely and objective feedback on uniforms, equipment and accessories.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Note, to be considered for this position, you must meet one of the following options for consideration.

Required Proven Experience, Knowledge, Skills

Five (5) years of relevant experience in all aspects of warehouse operations ensuring efficient and safe receipt, storage, and dispatch of goods, while managing staff, inventory, and logistics to meet customer demands. Three of which must have been at the level of a unit supervisor or equivalent.

Preferred Qualifications and Competencies

• Excellent data entry and data processing skills
• Proficient in schedule and report creation
• Skilled in analyzing information
• Ability to multitask on a team and alone
• Ability to manage processes successfully
• Experience with the BIDS systems and other vendor selection methods
• Experience with the state's Colorado Operations Resource Engine (CORE)
• Experience with the NueGOV system to manage asset locations, protective equipment expirations, and badge tracking

Conditions of Employment

• Requires successful completion of a background investigation that includes a life history questionnaire, polygraph exam, a fingerprint based criminal history search, reference checking.
• Must be Colorado resident at the time of application.
• Must have a valid drivers License
• Must be able to operate a forklift or gain the necessary training and certification to operate a forklift within the first three months of employment.
• Must be able to exert up to 50 lbs. of force occasionally, and/or up to 20 lbs. of force frequently, and/or up to 10 lbs. of force constantly to move objects.

Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information
Recruitment Timeline Information and Important Notices

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
• Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
• Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
• Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
• Application Tips: For an overview of State of Colorado application process and application tips, please view this video.
• Resumes, Cover Letters, or other documents submitted: will not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
• Notifications All correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
• Comparative Analysis Steps may include:
• Structured application review by a panel of SMEs

Job Type: Full-time

Pay: $89,520.00 - $125,340.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Night shift
• No nights

Work Location: In person

Salary : $89,520 - $125,340