What are the responsibilities and job description for the Grant Program & Compliance Specialist (Grants Specialist IV) - Denver position at Colorado Department of Transportation?
Department Information
This position is only open to Colorado state residents.
Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!
CDOT for All
CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
Some positions may qualify for the Public Service Loan Forgiveness Program . For more information, go to https://studentaid.gov/pslf/
The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.
Description Of Job
About this Work Unit
This position is in the Highway Safety Office (HSO) within the Office of Transportation Safety (OTS). The OTS exists to enhance the safety of the traveling public in Colorado through coordinated, integrated management of the Highway Safety Education and Enforcement Programs, Employee Occupational Safety and Risk Management Program. A key purpose of the HSO is to foster partnerships with the CDOT Regions, federal and state agencies, local governments and the private sector to ensure the overall safety and mobility of the general public. The HSO develops goals, objectives and performance measures for the statewide highway safety program; develops the annual Highway Safety Plan, develops the annual Problem Identification Report; provides policy guidance, interagency negotiations, project and grant management, and training. Technical expertise is provided in overall highway safety issues.
About This Position
The position is responsible for providing expertise to the HSO management team in the development and delivery of goals, objectives and implementation strategies for programs and projects which provide comprehensive solutions to highway safety problems. This includes serving as the subject matter expert for various grant programs including older driver, child passenger safety and occupant protection programs. This position manages all aspects of program coordination, and the programmatic and financial functions of these grants within the HSO . These responsibilities are performed in accordance with standards of the National Highway Traffic Safety Administration (NHTSA) and the State of Colorado.
Major duties and responsibilities include, but are not limited to:
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Experience Only
Education And Experience
College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Conditions of Employment
The exceptional applicant will possess the proven ability or accomplishment in the following:
Applicant Checklist
Complete Applications Must Include The Following Documents
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
Notifications
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.
The Hiring Process
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.
Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.”Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at www.InfoCubic.com and www.OrangeTreeScreening.com . Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks . CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov ; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1,State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.
ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Emily Harp at emily.harp@state.co.us or call 303-757-9738.
Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.
EHarp (SAP #50137543/PCR #60369)
This position is only open to Colorado state residents.
- New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
- The 2024 Step Pay Program may increase the salary range for employees with time in the class series.
Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!
CDOT for All
CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
Some positions may qualify for the Public Service Loan Forgiveness Program . For more information, go to https://studentaid.gov/pslf/
The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.
Description Of Job
About this Work Unit
This position is in the Highway Safety Office (HSO) within the Office of Transportation Safety (OTS). The OTS exists to enhance the safety of the traveling public in Colorado through coordinated, integrated management of the Highway Safety Education and Enforcement Programs, Employee Occupational Safety and Risk Management Program. A key purpose of the HSO is to foster partnerships with the CDOT Regions, federal and state agencies, local governments and the private sector to ensure the overall safety and mobility of the general public. The HSO develops goals, objectives and performance measures for the statewide highway safety program; develops the annual Highway Safety Plan, develops the annual Problem Identification Report; provides policy guidance, interagency negotiations, project and grant management, and training. Technical expertise is provided in overall highway safety issues.
About This Position
The position is responsible for providing expertise to the HSO management team in the development and delivery of goals, objectives and implementation strategies for programs and projects which provide comprehensive solutions to highway safety problems. This includes serving as the subject matter expert for various grant programs including older driver, child passenger safety and occupant protection programs. This position manages all aspects of program coordination, and the programmatic and financial functions of these grants within the HSO . These responsibilities are performed in accordance with standards of the National Highway Traffic Safety Administration (NHTSA) and the State of Colorado.
Major duties and responsibilities include, but are not limited to:
- Performs planning and program development by managing the older driver, child passenger safety, occupant protection and preventing roadside deaths projects and programs within the State of Colorado.
- Assists in the establishment of goals and objectives and development and execution of programs to ensure that performance measures are achieved and correspond with established countermeasures.
- Develops the program activities and project tasks and assists in defining budget requests to achieve program objectives.
- Assists with grant compliance related to 2 CFR 200, updating grant management manuals based on updated regulations and certifications/assurances.
- Performs grant administration and management by reviewing applications, contract preparation, contract and budget negotiation, pre-work conferences, monitoring visits, review of monthly, quarterly, and final reports for contract compliance, adherence to performance objectives, and measurement of project impact to overall program performance measures.
- Reviews and approves payment of claims for reimbursement of work and materials.
- Assesses project progress in comparison to project expenditures, analysis and approval of fiscal tracking process, approval/disapproval of dollar movements between budget line items, periodic evaluation of overall project direction and rate of progress.
- Performs systematic files reviews during the year to ensure that contract files are compliant with prescribed file requirements. Coordinates the file retention and final file disposition.
- Provides support to older driver, child passenger safety, occupant protection and preventing roadside deaths programs in overseeing contract execution and activities as assigned.
- Establishes and maintains relationships with local, state, federal and national organizations and associations, and community groups.
- Serves as the point of contact and subject matter expert for all older driver, child passenger safety, occupant protection and preventing roadside deaths programs throughout the State. These programs have been identified as mission critical, on-going projects by the OTS and NHTSA.
- Provides expertise in the field of driver laws, driving behavior and traffic records including but not limited to education, enforcement and other countermeasures and laws. This knowledge is critical to the agency’s goal and mission of reducing driver related injuries and fatalities in the State.
- Other job duties as assigned.
- Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, with opportunity for a flexible schedule
- Opportunity to work from home 2-3 days a week
- Approximately 25% spent in the field, 75% spent in the office
- Travel required statewide to perform site visits
- Out of state travel is required to attend conferences and training
- Occasional overnight travel 1-3 times a year throughout Colorado
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Experience Only
- At least 7 years of full-time professional experience in public health, sociology, psychology, criminal justice, social work, public administration, or other work related to the major duties of this position, which included:
- At least 3 years of experience with a primary focus on project or program planning that included implementation, community engagement, partnership engagement, coalition building, technical assistance, and/or grants management
Education And Experience
- A combination of relevant education and experience equal to at least 6 years.
- Education from an accredited college or university with coursework in public health, sociology, psychology, criminal justice, social work, public administration, or another field of study related to the duties of this position will be considered.
- Full-time professional experience experience with a primary focus on project or program planning that included implementation, community engagement, partnership engagement, coalition building, technical assistance, and/or grants management will be considered.
College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Conditions of Employment
- Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
The exceptional applicant will possess the proven ability or accomplishment in the following:
- Demonstrated success with the duties listed in the Description of the Job section.
- Years of State service experience related to the duties of this position.
- Highest work/personal ethics and integrity.
- Knowledge about injury prevention strategies, traffic safety based countermeasures, and systems change strategies.
- Experience related to community engagement and inclusion.
- A Master’s in Public Health degree.
- Comprehensive knowledge and experience in grants management.
- Knowledge and experience with the National Highway Safety Administration grants rules and regulations.
- Strong facilitation and presentation skills that demonstrate and ability to work with community and advisory groups.
- Critical thinking skills and the ability think about work on a systems level to solve problems and implement change.
- Ability and skill in developing, maintaining, and strengthening relationships with others inside or outside the organization.
- Ability and willingness to address the needs of diverse stakeholders and understand and respond in a culturally responsive way.
- Skilled in building consensus among a diverse group of stakeholders.
- Ability to work under tight deadlines and be adaptable to changing assignments.
- Demonstrated ability to present information accurately, effectively, and concisely, both verbally and in writing.
- Fluency in Microsoft Office (Word, Excel, PowerPoint, Project), Gmail and Google Applications, SAP and the ability to quickly learn other software systems.
Applicant Checklist
Complete Applications Must Include The Following Documents
- A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
- A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
- A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
- A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.
- If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
- If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
Notifications
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.
The Hiring Process
- All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
- Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
- Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
- Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
- A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.
Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.”Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at www.InfoCubic.com and www.OrangeTreeScreening.com . Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks . CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov ; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1,State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.
ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Emily Harp at emily.harp@state.co.us or call 303-757-9738.
Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.
EHarp (SAP #50137543/PCR #60369)
