Judicial Clerk I

POSITION INFORMATION

Job Code: R51250
Full Time Salary Range: $45,764.00 - $66,358.00

FLSA Status: Non-exempt

Click here for information on employee benefits.

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary of Job Classification:
Provides entry level case processing assistance and customer service via counter, telephone, and electronic means. Creates new cases, processes pleadings, accepts payments, and related work. Serves in a training capacity in all areas of more advanced responsibilities.

ADDITIONAL COMMENTS

This position is part of a progressive job series, and placement will be determined based on minimum qualifications and the relevant experience of the successful candidate. Please refer to the links below for detailed job descriptions of the roles within the series.

There are three requisitions posted: Judicial Clerk I, Judicial Clerk II, and Judicial Clerk III. We will fill one position within this series based on the district's hiring needs and the qualifications and relevant experience of the selected candidate.

To be considered for all levels within the series, please apply for each position that aligns with your qualifications. For example, if you meet the minimum qualifications for more than one of the positions and want to be considered for multiple roles, you must apply for each position individually.

Minimum qualifications for the Judicial Clerk I, Judicial Clerk II, and Judicial Clerk III can be found at the following page: https://www.coloradojudicial.gov/careers/job-descriptions.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

Assists customers with paperwork, answers questions, reviews court forms for completeness, and assigns case numbers.

Receives and processes incoming correspondence via email, mail, and in-person filings and distribution.

Directs customers to appropriate services such as legal clinics, self-help information and specialists, local libraries, the bar association, or family court facilitators.

Maintains case documentation, including updating contact information, processing bond forfeitures, and entering transcript requests. Adheres to data integrity and timelines per applicable laws and regulations.

Transfers information from law enforcement tickets or information filed into the case management system.

Manages scheduling for time sensitive cases, such as cases requesting protection orders or other emergency matters. Ensures court-scheduled events and review dates are entered in every case.

Accepts and processes payments via cash, check, and credit card for court fines, fees, filing fees, and bonds. Reconciles cash drawer and prepares the daily deposit.

Responds to customer's inquiries via phone, email, and voice mail. Acts as liaison between division/Judicial Officer and customers, directs parties to correct location and/or divisions, de-escalates situations of stress or conflict, and explains court processes without providing legal advice.

Trains within trial court procedures.

Issues orders and notices from the court, including orders regarding case deadlines, notices of new case filings, receipt of trial court records, and mandates returning authority to a trial court once case is complete. Ensures service to all necessary litigants and trial courts.

Completes required trainings and attend meetings as requested.

Performs other duties as assigned.

ESSENTIAL FUNCTIONS CONT.

Supervisor Responsibilities:
Job has no responsibility for the direction or supervision of others.

Human Collaboration:
Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.

Freedom to Act & Impact of Actions:
Receives Immediate Direction
Employee normally perform assignments after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. The immediate Reviewer may, at times, provide close and constant review. Impact of actions are moderate.

Knowledge & Skills:
Basic: Work requires the use of basic skills and general knowledge of work. Incumbent can complete basic or routine tasks, but frequently references others for non-routine tasks. Likely impact on organization is standard.

Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

MINIMUM QUALIFICATIONS

Education and Experience Equivalency:
High school diploma or G.E.D.

OR

Additional work experience may be substituted on a year for year basis for the required formal education.

Work Related Experience:
Less than 1 year of experience.

Licenses and Certifications:
None.

Physical Effort Requirements:
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment:
Good-Relatively free from unpleasant environmental conditions and/or hazards.

Work Location:
Office or similar indoor environment.

Exposures:
None.