Judicial Clerk II

POSITION INFORMATION

Job Code: T513XX
Full Time Salary Range: $47,524.00 - $68,910.00

FLSA Status: Non-exempt

*This position does not qualify for benefits*

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary of Job Classification:
Performs skilled administrative, customer service, and technical support work related to court operations: Docket management, courtroom duties, case processing, managing the full life cycle of multiple case types within the Clerk of Court’s office. Works independently under general supervision and may guide newer staff.

ADDITIONAL COMMENTS

***IMPORTANT***

***PLEASE READ BEFORE APPLYING FOR THIS POSITION***

*** Salary offers are made based on several factors, including relevant experience, available budget, and compliance with the Equal Pay for Equal Work Act, aligned with our compensation step plan. Please include any relevant experience that you would like considered in the process. For consideration, the judicial application must be fully completed, as well inclusion of a cover letter and resume.

***A typing test is required and a minimum typing speed of 50 words per minute is preferred. Please submit test results by email to amanda.manbeck@judicial.state.co.us and tamara.hein@judicial.state.co.us. You can use www.typingtest.com and choose their 3-minute test.

This position is part of a progressive job series, and placement will be determined based on, minimum qualifications, and the relevant experience of the successful candidate. Please refer to the links below for detailed job descriptions of the associated roles within the series.

Judicial Clerk I

Judicial Clerk II

There are two requisitions posted: Judicial Clerk I and Judicial Clerk II. We will fill one position within this series based on the district's hiring needs and the qualifications and relevant experience of the selected applicant.

Please apply for each position that aligns with your qualifications to be considered. For example, if you meet the minimum qualifications for more than one of the positions and want to be considered for multiple positions, you must apply for each position individually.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

Provides case management, customer service, and judicial officer support for clients, officers, and other judicial staff over the counter, in the courtroom, and via phone and email including filing, scanning, and uploading documents. Instructs customers on case types and procedures. Shares applicable information for law enforcement, attorneys, correctional officials, and other outside agencies.

Responds to customer's inquiries via phone, email, and voice mail. Acts as liaison between division/Judicial Officer and customers, directs parties to correct location and/or divisions, de-escalates situations of stress or conflict, and explains court processes without providing legal advice.

Creates, processes, and manages electronic and paper-filed case documentation, including entering and tracking codes related to case status, processing exhibits, plea agreements, sentencing, restitution, court ordered fees, notices, court orders, post bonds, bond forfeitures, warrants, and protection orders. Assists with record retention.

Processes payments. Reconciles cash drawer and prepares the daily deposit.

Performs courtroom management including preparing daily dockets, ensuring courtroom cleanliness and stock of supplies, checking-in and directing parties, and ensuring proper case flow.

Assists with courtroom audio/visual, recording, and virtual conferencing systems to ensure accurate and clear recordings of all hearings.

Requests interpreters as needed.

Participates in cross-training to assist courtrooms and dockets across the district and facilitate coverage in different areas/divisions.

Performs other duties as assigned.

ESSENTIAL FUNCTIONS CONT.

Human Collaboration:
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have limited impact.

Freedom to Act & Impact of Actions:
Receives Procedural Direction
Employee normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are moderate

Knowledge & Skills:
Full Performance: Work requires comprehensive, practical knowledge of work processes. Incumbent can complete a broad range of work, sometimes complex, without frequent reference to others. Likely impact on organization is standard.

Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

MINIMUM QUALIFICATIONS