Judicial Clerk III

POSITION INFORMATION

Job Code: R57100
Full Time Salary Range: $53,486.00 - $77,555.00

FLSA Status: Exempt

Click here for information on employee benefits.

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary of Job Classification:
Performs duties of a judicial clerk plus daily oversight and direction of newer staff, performs case management for more complex cases/situations or for a specialized area, independently conducts special projects, provides advanced courtroom and Judicial Officer support and similar duties requiring related experience and/or specialized knowledge.

ADDITIONAL COMMENTS

** IMPORTANT **

** PLEASE READ BEFORE APPLYING FOR THIS POSITION **

This position requires excellent customer service, computer, and organizational skills with strong attention to detail.

This position is part of a progressive job series, and placement will be determined based on minimum qualifications and the relevant experience of the successful applicant. Please refer to the links below for detailed job descriptions of the roles within the series.

Judicial Clerk I | Colorado Judicial Branch

Judicial Clerk II | Colorado Judicial Branch

Judicial Clerk III | Colorado Judicial Branch

There are three requisitions posted: Judicial Clerk I, Judicial Clerk II, and Judicial Clerk III. We will fill one position within this series based on the district's hiring needs and the qualifications and relevant experience of the selected applicant.

Please apply for each position that aligns with your qualifications to be considered. For example, if you meet the minimum qualifications for all three postings and want to be considered for each of the positions, you must apply for each position individually.

Salary offers are made based on several factors, including relevant experience, available budget, and compliance with the Equal Pay for Equal Work Act, aligned with our compensation step plan. Please include any relevant experience that you would like considered in the process. For consideration, the judicial application must be fully completed. An attached resume and cover letter is encouraged but does not replace the required application.

After meeting the 5-day minimum posting requirement, we will begin reviewing the applications. The date of first review is January 6, 2025.

A talent pool may be established from this posting for future openings.

State Judicial employees have access to medical, dental and vision health care packages, optional life insurance, flex spending accounts, and health saving accounts. New employees earn a generous amount of paid time off and receive 11 paid holidays per year.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

Provides high-level case management, customer service, and judicial officer support for clients, officers, and other judicial staff over the counter, in the courtroom, and via phone and email. Instructs customers on case types and procedures. Shares applicable information for law enforcement, attorneys, correctional officials, and other outside agencies.

Researches and resolves complex case-related questions and issues for court staff.

Contributes to cross-functional tasks as assigned and/or as coverage requires. Monitors and evaluates influx, backload, and priority of work including, redirecting staff, redistributing work, and/or providing support as needed to meet the unit’s objectives and deadlines.

Serves as a primary point of contact for other units, internal departments, and external agencies. Responds to inquiries, provides information, and resolves or escalates reported issues.

Maintains unit or division calendars, schedules court dates, and sets internal reviews to ensure timely case flow and processing. Analyzes case docket management practices and recommends revisions for efficiency. Prepares, publishes, and distributes daily court dockets.

Performs administrative tasks in support of court staff, including processing and distributing incoming and outgoing mail and assisting with timesheets and leave requests.

Researches, troubleshoots, and resolves technical issues, reporting or escalating to supervisor as needed.

Develops and implements processes and procedures in response to new legislation and/or changes in local practices. Reviews updates to best business practices and state-approved forms, disseminates information, and conforms unit practices as required. Creates and maintains unit resources such as manuals, written processes, procedures, cheat sheets, checklists, contact lists, and shared spreadsheets and templates.

Collaborates with supervisor to develop, implement, and monitor training plans for newly hired staff. Mentors junior employees. Leads training for peers and new employees. Participates in cross-training to assist courtrooms and dockets across the district.

Monitors and maintains the quality of the work product. Identifies and assesses training needs and provides technical correction and instruction to the unit as needed.

Works closely with supervisors to coordinate and facilitate monthly unit meetings collecting agenda items, distributing agendas, and publishing minutes. Attends and participates in various other meetings, committees, and work groups as assigned.

Performs other duties as assigned.

ESSENTIAL FUNCTIONS CONT.

Supervisor Responsibilities:
Work requires managing and monitoring work performance by directing multiple groups of employees across more than one business function within an organization unit (i.e. benefits), including making final decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed. The work performed by majority of employees is complex.

Human Collaboration:
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have significant impact.

Freedom to Act & Impact of Actions:
Receives Procedural Direction
Employee normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are significant.

Knowledge & Skills:
Advanced: Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is comprehensive.

Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

MINIMUM QUALIFICATIONS

Education and Experience Equivalency:
High school diploma or G.E.D.

OR

Additional relevant work experience may be substituted on a year for year basis for the required formal education.

Work Related Experience:
Minimum three (3) years of experience in a trial court, clerk office, or related administrative field.

Licenses and Certifications:
None.