Professional Staff Assistant to CEC

ANNOUNCEMENT OF POSITION VACANCY
Professional Staff Assistant to CEC

ABOUT THIS POSITION

Summary: Reporting to the Director of the Community Education Center (CEC), the Professional Staff Assistant to CEC performs administrative duties and coordinate the daily operation of the CEC non-credit lifelong learning department, an auxiliary enterprise within CMU Tech. The CEC department is responsible for all not for college credit programming to include adult lifelong learning classes, youth programming for middle and high school students, customized business programs, room rentals, and mobile learning labs. General office duties include, but are not limited to, planning and scheduling lifelong learning classes, working with instructors to develop the lifelong learning catalog each semester, prepare classrooms, answering phones, completing class registration forms, updating spreadsheets and creating reports. Qualified candidates must have a bachelor's degree from an accredited institution of higher education.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned

• Registering students for classes and ensure all payments are properly recorded and transmitted
  
• Track student enrollment
  
• Communicate with the public on behalf of the CEC
  
• Prepare for upcoming classes, communicate with students/instructors, collect necessary materials
  
• Draft instructors pay contracts
  
• Work with current and future instructors in creating new class descriptions, implement dates and time of classes
  
• Organize data for upcoming semester course catalogs
  
• Find new instructors to teach with the CEC to offer a diverse range of classes
  
• Manage classroom scheduling via 25Live, booking and cancelling reservations based on class needs
  
• Coordinate room rentals, draft invoices, collect payment, and reserve rooms
  
• Set up rooms according to the needs of the class/rental. This includes moving chairs and tables and ensuring all A/V or other requested equipment is ready for use
  
• Run daily/weekly reports
  
• Manage and update online storefront
  
• Issue and track refunds/credits
  
  Minimum Qualification Required:
  
• Bachelor's degree from an accredited institution of higher learning.
  
• At least one year experience in a busy office setting working with the public
  
• High level of proficiency with Microsoft Word, Outlook and Excel
  
• Strong customer service and interpersonal skills, detail-oriented
  
• Ability to maintain confidentiality and to work both within a team and individually
  
• Effective oral and written communication skills
  
Excellent organization and proofreading skills

• 
  Preferred Qualifications:
  
• Sales and/or Marketing experience
  
• Previous event planning/coordination experience
  
• Teaching or curriculum development experience
  
• Access and database programming experience
  
  Salary: $46,000.00 - 49,500.00. Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!
  
  Department: Colorado Mesa University
  
  Employment Type: Professional Staff
  
  HOW TO APPLY
  
  Application Deadline: To ensure full consideration, complete applications must be received by 5/4/2025.
  
  How to Apply: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:
  
• Cover letter
  
• Resume
  
• Include the name, phone number, email address and relationship of at least three professional references who can attest to your ability to perform the job you are applying for. Professional references should include at least one current or former supervisor. Professional reference may also include current or former employers, colleagues or other professionals who have first-hand knowledge and can recommend you for employment.
  
• Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)
  
  Direct Inquiries Contact: Kurtis Armstrong, kuarmstr@coloradomesa.edu
  
  ABOUT COLORADO MESA UNIVERSITY
  
  A comprehensive university in Grand Junction, Colorado Mesa University provides exceptional educational opportunities on a state-of-the-art campus. As western Colorado's largest university, CMU serves students on its main campus in Grand Junction, its satellite campus in Montrose, its technical college, CMU Tech, and via online offerings.
  
  Colorado Mesa University serves as the primary intellectual and cultural center of western Colorado and promotes the exchange of ideas that are of regional, national, and international importance. Founded in 1925, it is a dynamic university enrolling 10,000 students at the associate, baccalaureate, and graduate levels.
  
  At the heart of the CMU experience is an integrative and experiential approach to higher education that encourages students to think differently and empowers them to challenge assumptions. CMU brings students together with expert scholars and thinkers from different disciplines to make connections between ideas and gain the skills to solve the unstructured, complex problems they will encounter in life. Our focus is on providing quality academic programs, built on a strong liberal arts core that supports students' interests and regional employment needs, as well as technical programs that respond to vocational workforce demands.
  
  The Grand Valley is home to some of the best outdoor recreation in the state of Colorado and you will not have to fight traffic and crowds to enjoy it. CMU is surrounded by the Grand Mesa, Book Cliffs, and the Colorado National Monument. We have world-class mountain biking, rock climbing, hiking, rafting, and a mountain resort that's less than 45 minutes from campus for skiing, snowboarding, and cross-country skiing. Living and working in Grand Junction, you will be able to explore one of Colorado's best kept secrets.
  
  Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
  
  Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.

  
  Colorado Mesa University
  
  Attn: Human Resources Office
  
  1100 North Avenue
  
  Grand Junction, CO 81501

  
  970.248.1820