What are the responsibilities and job description for the 08-25 Human Resources Assistant position at Colorado State University?
Posting Details
Posting Detail Information
Working Title 08-25 Human Resources Assistant Position Location Fort Collins, CO Work Location Position qualifies for hybrid/in-office work Research Professional Position No Posting Number 202500141AP Position Type Admin Professional/ Research Professional Classification Title Technical/Support III Number of Vacancies Work Hours/Week 40 Proposed Annual Salary Range $45,000 - $60,000 (commensurate on academic credentials and professional experience) Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
The Office of Engagement and Extension (OEE) was organized in 2006 to advance CSU’s engagement and outreach missions. OEE includes CSU Extension, CSU Extended Campus (including CSU Online), the Colorado Water Center and a variety of vibrant programs that engage the teaching, research, extension, and service missions of Colorado State University. The Vice President for Engagement and Extension (VPEE) is the principal administrative, academic, and fiscal officer for the division, reports to the CSU President, and works closely with the Provost/Executive Vice President. OEE works collaboratively across all Colleges and offices on campus, and has strong engagement programs throughout Colorado, the Western US and globally. At any given time, OEE includes over 400 employees. The total of budgets is approximately $85 million. OEE is one of the most institutionally comprehensive commitments to engagement and outreach among all land-grant and other universities. Propelled by OEE’s leadership, nationally CSU is a Carnegie Engaged University (2008, 2014), is a member of the Engagement Scholarship Consortium, is an APLU Innovation and Economic Prosperity University (2016) and is highly ranked for its online degree programs. Annually, CSU Extended Campus garners enrollments of over 10,000 learners and CSU Extension delivers approximately 500,000 educational contacts.
CSU Extension, organized under OEE, is the academic unit designated to promote the land-grant mission of increasing access to education through the application of university knowledge “in the several pursuits and professions in life” for the people and communities of Colorado, across the United States, and around the world. In partnership with CSU’s colleges and external partners, CSU Extension amplifies the research, teaching, service, engagement, and extension missions of CSU. CSU Extension faculty aim to educate, create, and connect with learners through inclusive, transdisciplinary, and activated engaged scholarship, and innovative, accessible, and connected lifelong education. To learn more about CSU Extension, visit www.extension.colostate.edu.
The primary office location for this position is on the CSU Main Campus in Fort Collins. While this position is eligible for a flexible work arrangement, the individual is expected to maintain a balance establishing a presence in the campus office, to effectively carry out the duties of the position.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. We invite you to review Colorado State University’s Principles of Community that guide our mission and vision of access, teaching, service, and engagement. Colorado State University encourages professional development and provides an Employee Study Privilege with up to nine credit hours of tuition assistance annually.
Position Summary
The Human Resources Assistant is a team member of the Office of Engagement and Extension (OEE) Human Resources team, providing support, counsel, and leadership to the employees, people leaders, and other constituents of OEE and CSU. This position assists with the full-cycle recruitment and hiring efforts of OEE through the job analysis, recruitment, hire, and orientation of federal, state, and county-funded Administrative Professional appointments and State Classified staff, as well as the hiring process of all non-student and student hourly roles within OEE. The HR Assistant is heavily involved in the logistical support of OEE search processes and may act in the search support role if needed. This may include, but is not limited to, processing applicant review results, coordinating committee meetings, setting interview dates and times, executing advertising plans, and on-going communication with applicants throughout the search. The HR assistant also acts as a point of contact and subject-matter expert to advise other OEE staff who serve as search support to enable the success of searches across the state of Colorado.
This position provides general HR support including policy administration, records, leave, and systems data entry as well as processing, tracking, and maintenance of personnel information, records, and electronic database systems. Job duties also include providing accurate information/responses to HR related questions and inquiries and ensuring strict confidentiality in all HR communication and records. The HR Assistant liaises with CSU central HR teams such as HRIS, Records, Payroll, Benefits, and Student Employment to ensure compliance with CSU, state, and federal regulations and policies. The position will often participate in special projects with a focus on continuous improvement, with an opportunity to advise, coordinate, and implement recommendations for service improvements.
The HR Assistant reports directly to the Senior Human Resources Manager.
Required Job Qualifications
Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.
Essential Duties
Job Duty Category Recruitment and Hiring Duty/Responsibility
Application Details
Special Instructions to Applicants
For full consideration, all materials must be RECEIVED no later than 11:59 PM Mountain Time on February 6, 2025. Please submit the following to apply:
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel Search Contact Ali Shore - Ali.Shore@colostate.edu EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested 3 Maximum Requested 3
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Posting Detail Information
Working Title 08-25 Human Resources Assistant Position Location Fort Collins, CO Work Location Position qualifies for hybrid/in-office work Research Professional Position No Posting Number 202500141AP Position Type Admin Professional/ Research Professional Classification Title Technical/Support III Number of Vacancies Work Hours/Week 40 Proposed Annual Salary Range $45,000 - $60,000 (commensurate on academic credentials and professional experience) Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
- Review our detailed benefits information here.
- Explore the additional perks of working at CSU here.
- For the total value of CSU benefits in addition to wages, use our compensation calculator.
- Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!
The Office of Engagement and Extension (OEE) was organized in 2006 to advance CSU’s engagement and outreach missions. OEE includes CSU Extension, CSU Extended Campus (including CSU Online), the Colorado Water Center and a variety of vibrant programs that engage the teaching, research, extension, and service missions of Colorado State University. The Vice President for Engagement and Extension (VPEE) is the principal administrative, academic, and fiscal officer for the division, reports to the CSU President, and works closely with the Provost/Executive Vice President. OEE works collaboratively across all Colleges and offices on campus, and has strong engagement programs throughout Colorado, the Western US and globally. At any given time, OEE includes over 400 employees. The total of budgets is approximately $85 million. OEE is one of the most institutionally comprehensive commitments to engagement and outreach among all land-grant and other universities. Propelled by OEE’s leadership, nationally CSU is a Carnegie Engaged University (2008, 2014), is a member of the Engagement Scholarship Consortium, is an APLU Innovation and Economic Prosperity University (2016) and is highly ranked for its online degree programs. Annually, CSU Extended Campus garners enrollments of over 10,000 learners and CSU Extension delivers approximately 500,000 educational contacts.
CSU Extension, organized under OEE, is the academic unit designated to promote the land-grant mission of increasing access to education through the application of university knowledge “in the several pursuits and professions in life” for the people and communities of Colorado, across the United States, and around the world. In partnership with CSU’s colleges and external partners, CSU Extension amplifies the research, teaching, service, engagement, and extension missions of CSU. CSU Extension faculty aim to educate, create, and connect with learners through inclusive, transdisciplinary, and activated engaged scholarship, and innovative, accessible, and connected lifelong education. To learn more about CSU Extension, visit www.extension.colostate.edu.
The primary office location for this position is on the CSU Main Campus in Fort Collins. While this position is eligible for a flexible work arrangement, the individual is expected to maintain a balance establishing a presence in the campus office, to effectively carry out the duties of the position.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. We invite you to review Colorado State University’s Principles of Community that guide our mission and vision of access, teaching, service, and engagement. Colorado State University encourages professional development and provides an Employee Study Privilege with up to nine credit hours of tuition assistance annually.
Position Summary
The Human Resources Assistant is a team member of the Office of Engagement and Extension (OEE) Human Resources team, providing support, counsel, and leadership to the employees, people leaders, and other constituents of OEE and CSU. This position assists with the full-cycle recruitment and hiring efforts of OEE through the job analysis, recruitment, hire, and orientation of federal, state, and county-funded Administrative Professional appointments and State Classified staff, as well as the hiring process of all non-student and student hourly roles within OEE. The HR Assistant is heavily involved in the logistical support of OEE search processes and may act in the search support role if needed. This may include, but is not limited to, processing applicant review results, coordinating committee meetings, setting interview dates and times, executing advertising plans, and on-going communication with applicants throughout the search. The HR assistant also acts as a point of contact and subject-matter expert to advise other OEE staff who serve as search support to enable the success of searches across the state of Colorado.
This position provides general HR support including policy administration, records, leave, and systems data entry as well as processing, tracking, and maintenance of personnel information, records, and electronic database systems. Job duties also include providing accurate information/responses to HR related questions and inquiries and ensuring strict confidentiality in all HR communication and records. The HR Assistant liaises with CSU central HR teams such as HRIS, Records, Payroll, Benefits, and Student Employment to ensure compliance with CSU, state, and federal regulations and policies. The position will often participate in special projects with a focus on continuous improvement, with an opportunity to advise, coordinate, and implement recommendations for service improvements.
The HR Assistant reports directly to the Senior Human Resources Manager.
Required Job Qualifications
- Completed bachelor’s degree from an accredited institution, conferred in business administration, human resources, or a closely related field.
- One year of human resources related experience.
- General computer literacy, including basic competency with Microsoft Office.
- Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.
- Bilingual in English and Spanish.
- Strong commitment to a diverse and inclusive work environment.
- Advanced proficiency with Microsoft Office suite.
- Demonstrated ability to consistently deliver accurate, complete work product in a timely fashion, including meeting any established deadlines.
- A customer service-oriented approach including the ability to establish and maintain positive working relationships throughout the organization.
- Experience with HRIS (Oracle), Applicant Tracking Systems (PeopleAdmin), electronic time clock systems (TimeClock Plus), and/or reporting software (Web Focus).
- Exceptional attention to detail, time management, and ability to remain organized in a fast-paced environment with competing deadlines and priorities.
- Data entry, analysis, and management skills with the ability to identify errors in data/reports and problem-solve.
- Certifications or licenses in professional HR organizations such as SHRM and/or HRCI.
- Professional experience within, or knowledge of, higher education, Extension, and/or the land-grant university system.
- Willingness to travel within the state of Colorado up to three (3) times per year, for one to three nights per travel occurrence.
Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.
Essential Duties
Job Duty Category Recruitment and Hiring Duty/Responsibility
- Supports the complete hiring process of employees for OEE, from vacancy recognition to onboarding. Ensures all steps are completed in a timely manner as defined by OEE HR service expectations, and coordinates activities of hiring committees to provide an exceptional experience for committees and candidates.
- Follows established pre-employment and recruitment processes in compliance with OEO and the University by creating documents such as vacancy announcements, minimum qualifications screening forms, interview score sheets, final applicant lists, regret letters, and appointment(offer) letters throughout the recruitment and hiring cycles.
- Responsible for data entry into the Talent Management System and HRIS at all phases of recruitment and job offers to support the hiring process of full-time positions as defined by classification (administrative professional, state classified, and faculty). This includes, but is not limited to, position descriptions, job posting information, promotional announcements, required information from hiring committees throughout their search processes, and vacancy updates.
- Advertises vacant positions through various listservs and paid websites. Makes recommendations for additional venues to improve visibility of advertised positions and to improve access to diverse or underrepresented groups.
- Serves as point of contact providing guidance and support for recruitment and hiring processes to all employees of OEE.
- Serves in search support role as needed to ensure responsive and timely hiring processes. This may include coordination of search committee meetings, scheduling of interviews, communication of necessary information to applicants and interview candidates, assisting with travel forms and reimbursements, and other support necessary for a successful search process.
- Assists with various onboarding processes for new employees, such as email communications to new employees and supervisors, new employee orientation, facilitation of ordering name badges and business cards, I-9 verification, etc.
- Responsible for record keeping, tracking, monitoring, and compiling of data across multiple technology systems for all units within OEE. Including HRIS, ATS, timekeeping system, and others as required for business continuity and compliance.
- Oversees annual evaluation processes for AP and SC employees and annual HR processes (FWA, COI, motor vehicles), including communication, tracking, and reporting, and assists the Senior HR Manager in identifying and implementing process improvements.
- Updates emergency contacts, personal information, guest associate updates.
- Supports the HR team by managing and organizing appointments, meetings, and events for individuals and the HR team, scheduling project meetings and tracking milestones, and coordinating and managing event timelines.
- Supports special leave needs for all employees of OEE such as Family Medical Leave (FML), parental leave, jury duty, Short-Term Disability (STD), bereavement/funeral leave.
- Assists with providing updates as defined by OEE HR service expectations for a variety of HR-related topics through meetings, intranet postings, and other communication methods. Examples include search updates, new hire introductions, guidance, and training on identified needs within OEE, etc.
- Assists with the completion of various reports and data requests from across the various technology systems used by the University. Examples include hiring and turnover metrics, demographics reports, and other benchmarks as needed.
- Additional duties and projects as assigned within the OEE HR team
- As requested, may assist with new employee orientation sessions, topic modules, meetings, or other events required for the successful on-boarding of new employees within OEE.
- As requested, may assist with the creation and/or presentation of compelling educational presentations and materials to increase organizational understanding of HR policies, practices, and procedures. Subject matters may include, but is not limited to, employment practices, performance management, recruitment, and compliance with state and federal legal requirements.
- As requested, may act as a representative of the OEE HR team, OEE, and CSU at various meetings with employees and leadership teams across OEE.
- Learns new concepts, software, processes, and procedures, and provides guidance to employees across OEE of relevant changes for successful implementation.
Application Details
Special Instructions to Applicants
For full consideration, all materials must be RECEIVED no later than 11:59 PM Mountain Time on February 6, 2025. Please submit the following to apply:
- Resume
- Cover letter addressing how professional experiences align with identified required and preferred qualifications of the position
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel Search Contact Ali Shore - Ali.Shore@colostate.edu EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested 3 Maximum Requested 3
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
Salary : $45,000 - $60,000
