What are the responsibilities and job description for the Administrative Assistant II (Campus-Wide Pool) position at Colorado State University?
Position Location
Fort Collins, CO 80523
Work Location
Position is fully in-office/in-person
Type of Position
Full-time
Classification Title
Admin Assistant II
Posting Number
202500009P
Position Type
State Classified
Open Date
01/31/2025
Close Date
02/24/2025
Salary
$3,255 - $3,906 monthly ( Full Benefits)
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
- Review our detailed benefits information here.
- Explore the additional perks of working at CSU here.
- For the total value of CSU benefits in addition to wages, use our compensation calculator.
State Classified Hourly
No
Overtime Eligible
Description of Work Unit
Our Purpose
Inspired by its land-grant heritage, CSU is committed to excellence, setting the standard for public research universities in teaching, research, service, and extension for the benefit of the citizens of Colorado, the United States, and the world.
Our Principles
The Principles of Community support the Colorado State University mission and vision of access, research, teaching, service and engagement. A collaborative, and vibrant community is a foundation for learning, critical inquiry, and discovery. Therefore, each member of the CSU community has a responsibility to uphold these principles when engaging with one another and acting on behalf of the University. Read our Principles of Community here.
Position Summary
The Administrative Assistant II is a critical resource person for the university and is expected to understand the complex, sensitive nature of situations and be able to explain and apply the appropriate University, School, and program procedures to varying situations. This position serves as a significant support and resource for department/team members. Primary job duties of this position will be to provide Office Management, Communications and Data Entry, and Customer Service. Although the functions may vary slightly from one department to the next, the expectation is that the position will be proficient in all areas and will be able to independently balance fluctuating demands on a daily basis.
This Administrative Assistant II posting results in a campus-wide Eligible List that will be utilized to fill upcoming vacant positions for various departments across the Colorado State University campus. All positions filled through this posting will require a fully in-person or Hybrid schedule. Once we have completed our comparative analysis (i.e. pre-employment assessment(s)) and established our eligible list of candidates, we begin to refer the top six scoring candidates to department(s) for an interview. The State of Colorado (our governing body) allows us to send a candidate to three different departments/interviews in effort to obtain a job offer. If you decline an offer, our office removes you from the eligible list, and moves on to refer the next candidate in line. This eligible list is typically active for up to six months.
Minimum Qualifications
To be considered for this position, candidates must demonstrate in the application materials:
Experience Only:
Experience Only:
- Two (2) years of relevant experience in an occupation related to the work assigned to this position.*Please note, part-time experience will be calculated to determine the full-time equivalent experience (24 months full-time, 40hrs/wk).
OR
Education and Experience:
- A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years. *Please note: To qualify, unofficial or official transcripts must be attached.
Substitutions
Preferred Qualifications
The highly desired candidate will possess many of the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:
- Strong work ethic
- Commitment to diversity and inclusion
- Productivity
- Professionalism
- Customer focus
- Teamwork and collaboration skills
- Problem-solving and critical thinking skills
- Computer skills
- Interpersonal skills
- Communication skills
- Ability to Multitask
- Organization skills
- Detail Oriented
- Related state service experience
Essential Job Duties
Job Duty Category
Office Management/Services
Duty/Responsibility
- Coordinate event planning, including venue, staffing, catering, and logistics.
- Manage purchase orders and track their processing.
- Maintain supplies inventory, ensuring timely orders and verifying receipts.
- Assist with various clerical and office tasks as required, including but not limited to sorting and distributing mail, operating office equipment, and providing support during busy periods.
Percentage Of Time
50
Job Duty Category
Data Entry and Document Preparation
Duty/Responsibility
- Efficiently inputs data from diverse sources into computer systems.
- Prepares reports utilizing financial data to support budgeting processes.
- Utilizes desktop publishing tools for document design, layout, and editing.
- Creates various documents using a range of software packages, including Microsoft Office and Adobe Acrobat.
Percentage Of Time
30
Job Duty Category
Customer Service
Duty/Responsibility
- Greets and directs all visitors including vendors, clients, prospective employees, students, faculty and staff.
- Answers incoming calls, responds to inquiries or directs to appropriate contacts.
- Handles special administrative projects.
- Contributes to a team effort by taking initiative to assist others during periods of increased workload.
Percentage Of Time
20
Application Details
Special Instructions to Applicants
APPLICATION INSTRUCTIONS AND INFORMATION
- Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
- Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.
- The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
- Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
- Professional references will be collected from finalists at the interview stage.
INCOMPLETE APPLICATIONS
- If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
- An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
- An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
- Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.
RESUMES
- When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
- Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
- Please see the Required Documents section of the posting.
NOTES
- Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
- The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
- Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu
- All status updates for this position will be sent via email from human.resources@colostate.edu, hr_ta@colostate.edu, OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
- Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
Diversity, Equity, and Inclusion at Colorado State University
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Talent Acquisition Team, at hr_ta@colostate.edu or call (970) 491- MyHR(6947).
Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Talent Acquisition Team, at hr_ta@colostate.edu or call (970) 491- MyHR(6947).
Department Contact Information
Human Resources – Talent Acquisition Team, at hr_ta@colostate.edu or call (970) 491- MyHR(6947).
Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
All other inquiries should be directed to the Colorado State University Human Resources Office at HR_Service_Center@colostate.edu or (970) 491- MyHR(6947).
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Salary : $3,255 - $3,906
