Business & Financial Services Office Coordinator

Posting Detail Information

Working TitleBusiness & Financial Services Office Coordinator

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid / in-office work

Research Professional PositionNo

Posting Number202500104AP

Position TypeAdmin Professional / Research Professional

Classification TitleTechnical / Support III

Number of Vacancies

Work Hours / Week40

Proposed Annual Salary Range$58,000 – $62,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here. (https : / / hr.colostate.edu / wp-content / uploads / sites / 25 / 2021 / 01 / benefits-summary-afap.pdf)

Explore the additional perks of working at CSU here.

For the total value of CSU benefits in addition to wages, use our compensation calculator (https : / / hr.colostate.edu / total-compensation-calculator / ) .

Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https : / / hr.colostate.edu / prospective-employees / our-community / ) !

Desired Start Date03 / 03 / 2025

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11 : 59pm (MT) on02 / 09 / 2025

Description of Work Unit

Business and Financial Services exists to maintain and improve the processes which protect the financial integrity of Colorado State University, to provide periodic financial information to various users, to support University financial system users, to monitor transaction flow to assure compliance with Federal, State, and University laws, regulation, and policies, to analyze and interpret financial data as part of the overall control of University fiscal goals and concerns, and to formulate financial statements and reports in accordance with applicable laws and regulations.

Position Summary

This position reports directly to the Executive Director / University Controller of Business & Financial Services. This position is responsible for providing high level administrative support to the Executive Director / University Controller as well as program support and administrative operations for Business & Financial Services. This position is the HR Liaison for the department and responsible for all human resource related duties as well as administrative support for hiring and onboarding of new employees.

Required Job Qualifications

High School Diploma (or GED ) plus a minimum of five years progressively responsible administrative assistance experience

Demonstrated proficiency with Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint and Teams)

Demonstrated experience and skills in providing excellent customer service

Strong critical thinking skills

Preferred Job Qualifications

Bachelor’s Degree

Demonstrated organizational skills and attention to detail, including demonstrated ability to prioritize workload

Demonstrated excellent communication skills

Demonstrated experience managing confidential information

Knowledge of enterprise systems including financials, human resources, and contract management.

Essential Duties

Job Duty CategoryAdministrative Support to Executive Director / University Controller

Duty / Responsibility

Provide direct administrative support to the Executive Director / University Controller

Manage the calendar and scheduling for the Executive Director / University Controller

Coordinate and manage travel arrangements and reimbursements for the Executive Director / University Controller

Assist with special assignments and projects including annual external audit

Act as liaison between Executive Director / University Controller and internal and external constituents including university leadership and department direct reports, maintaining strict confidentiality

Provide budget and tracking support

Develop and maintain filing and record tracking systems to facilitate document storage and retrieval for Executive Director / University Controller

Organize and track contracts received for University Controller’s signature

Create and maintain department organizational chart

Percentage Of Time40

Job Duty CategoryOffice Management

Duty / Responsibility

Analyze, evaluate, develop, and implement work processes to effectively achieve program efficiency and needed services for Business & Financial Services ( BFS )

Create, build, and maintain strong business relationships with various internal and external stakeholders and entities

Apply knowledge of BFS , university and state policies, procedures, and guidelines to resolve problems, answer questions, and provide information

Identify and implement systems, policies, procedures, and guidelines to increase efficiency, enhance communications, and improve organization for the department

Review and analyze requests that come through the office and use judgement determining where to assign issue

Coordinate travel arrangements for BFS employees

Create, review, submit and monitor travel authorizations and reimbursements, invoices, and purchase requests for department

Manage numerous aspects of daily business for the department including handling student employee payroll and leave management in TimeClock Plus, ordering supplies, and coordinating annual storage and shredding of department files

Manage and execute all hospitality and official functions for the department

Develop and maintain filing and record tracking systems to facilitate document storage and retrieval for department and HR documents

Percentage Of Time25

Job Duty CategoryHR Liaison / Employment Coordinator

Duty / Responsibility

Provide guidance and administrative support for staffing, recruiting, hiring, and onboarding efforts for Business & Financial Services ( BFS )

Serve as liaison between BFS , Human Resources and Office of Equal Opportunity

• Establish and maintain processes and procedures and provide guidance for Administrative Professional (AP) staffing, recruiting, and hiring for BFS

Collaborate with hiring authorities to review and approve job announcements, conduct recruitment activities and establish search timelines for AP open positions

Serve on department Search Committees as a recruitment initiator, applicant manager and administrative support

Assist supervisors with creation and updates of employee position descriptions

Participate in Human Resource trainings and other appropriate professional development events to remain aware of current and relevant policies and procedures

Coordinate onboarding for all new employees including new hire paperwork, I-9 Employment Eligibility Verification and data in Oracle

Process promotions, terminations, retirements and transfers for all employee types

Assure correct and timely salary payments are made to all department staff

Maintain confidential and accurate personnel records, files and reports for all BFS employees

Percentage Of Time25

Job Duty CategoryUnit Support / Miscellaneous

Duty / Responsibility

Support BFS units by assisting with special projects as needed

Perform other duties as assigned

Percentage Of Time10

Application Details

Special Instructions to Applicants

To apply, please include :

Cover letterdetailing how your experience meets the required and preferred qualifications

Resume

References listed on the application must be professional in nature andinclude at least one current or former supervisor. References will not be contacted without prior notification to candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to Tommy Crews, tcrews@colostate.edu. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactTommy Crews, tcrews@colostate.edu

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and / or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (

Applicant Documents

Required Documents

Cover Letter

Resume

Optional Documents

Salary : $58,000 - $62,000