What are the responsibilities and job description for the Development Operations Coordinator, College of Vet Medicine and Biomedical Science position at Colorado State University?
Position Location
Fort Collins, CO
Work Location
Position qualifies for hybrid/in-office work
Research Professional Position
No
Posting Number
202500174AP
Position Type
Admin Professional/ Research Professional
Classification Title
Technical/Support II
Number of Vacancies
Work Hours/Week
40
Proposed Annual Salary Range
$50,000 - $55,000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
- Review our detailed benefits information here.
- Explore the additional perks of working at CSU here.
- For the total value of CSU benefits in addition to wages, use our compensation calculator.
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on
02/16/2025
Description of Work Unit
Colorado State University
Development Operations Coordinator
The College of Veterinary Medicine and Biomedical Science’s (CVMBS)
University Advancement
Who We Are
Located in the beautiful town of Fort Collins, Colorado, Colorado State University is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of 34,000 students, 7,000 employees, 200,000 living alumni, and annual research expenditures exceeding $350 million.
Within CSU, the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. With one of the leading development teams in the country, the Division most recently reached its $1 billion campaign goal 19 months ahead of schedule.
The College of Veterinary Medicine and Biomedical Sciences (CVMBS) faculty and staff are nationally- and world-renowned in veterinary teaching (ranked #3 in the nation) and scientific research, including animal cancer, oncology, infectious diseases, radiology, environmental health, equine programs, biomedical and clinical sciences, and veterinary diagnostics.
The Office of Advancement in the College of Veterinary Medicine and Biomedical Sciences has a dual report to the Division of University Advancement. This development office develops and maintains relationships with alumni and friends to garner support for scholarships, research, faculty, and programs to help the College achieve its mission: improving the health of animals, people, and the planet through innovative and dedicated teaching, research, outreach, and clinical service. The team works with the dean of CVMBS, CVMBS faculty and staff, University Advancement, and various campus partners to support the College’s cutting-edge foundational and vital interdisciplinary research and to lead, create, and implement successful development strategies that are a framework for future growth and inspire the next generation of leaders.
Development Operations Coordinator
The College of Veterinary Medicine and Biomedical Science’s (CVMBS)
University Advancement
Who We Are
Located in the beautiful town of Fort Collins, Colorado, Colorado State University is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of 34,000 students, 7,000 employees, 200,000 living alumni, and annual research expenditures exceeding $350 million.
Within CSU, the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. With one of the leading development teams in the country, the Division most recently reached its $1 billion campaign goal 19 months ahead of schedule.
The College of Veterinary Medicine and Biomedical Sciences (CVMBS) faculty and staff are nationally- and world-renowned in veterinary teaching (ranked #3 in the nation) and scientific research, including animal cancer, oncology, infectious diseases, radiology, environmental health, equine programs, biomedical and clinical sciences, and veterinary diagnostics.
The Office of Advancement in the College of Veterinary Medicine and Biomedical Sciences has a dual report to the Division of University Advancement. This development office develops and maintains relationships with alumni and friends to garner support for scholarships, research, faculty, and programs to help the College achieve its mission: improving the health of animals, people, and the planet through innovative and dedicated teaching, research, outreach, and clinical service. The team works with the dean of CVMBS, CVMBS faculty and staff, University Advancement, and various campus partners to support the College’s cutting-edge foundational and vital interdisciplinary research and to lead, create, and implement successful development strategies that are a framework for future growth and inspire the next generation of leaders.
Position Summary
The Coordinator will play an integral role in overseeing the operational and administrative activities that support the College’s fundraising goals. The coordinator will infuse diversity, and inclusion into all aspects of their role to contribute to inclusive excellence and to ensure colleagues and donors of all backgrounds feel represented and included.
The Development Operations Coordinator will handle all operational aspects the College’s development office, including but not limited to donor relations and stewardship, ensuring the accuracy and integrity of donor data and gift fund management, assisting with internal and external development office communications, etc. Examples include – new fund creation; create and track donor documents such as fund agreements and pledge forms; manage scholarship stewardship and administration; coordinate solicitation and appeal code requests from the college’s faculty and students; assist with development webpages and marketing materials; assist with event planning; and monitor CVMBS pipeline information in the Advance database; etc. Additionally, the coordinator will create and maintain processes to support frontline fundraisers, the dean, department heads, and faculty in their donor interactions. Examples include – prepare visit/trip materials; enter contact reports; develop presentations; assist with fundraising material creation; support proposal creation; pull ad-hoc reports; etc.
The Coordinator will also be responsible for the management of 2 to 4 student employees and will handle all team administrative duties, including but not limited to assisting with calendars and scheduling, processing receipts and travel documents, and other duties affiliated with cultivating and stewarding CVMBS donors. This position will report to the Executive Director of Development and assist six college development officers.
The Development Operations Coordinator will handle all operational aspects the College’s development office, including but not limited to donor relations and stewardship, ensuring the accuracy and integrity of donor data and gift fund management, assisting with internal and external development office communications, etc. Examples include – new fund creation; create and track donor documents such as fund agreements and pledge forms; manage scholarship stewardship and administration; coordinate solicitation and appeal code requests from the college’s faculty and students; assist with development webpages and marketing materials; assist with event planning; and monitor CVMBS pipeline information in the Advance database; etc. Additionally, the coordinator will create and maintain processes to support frontline fundraisers, the dean, department heads, and faculty in their donor interactions. Examples include – prepare visit/trip materials; enter contact reports; develop presentations; assist with fundraising material creation; support proposal creation; pull ad-hoc reports; etc.
The Coordinator will also be responsible for the management of 2 to 4 student employees and will handle all team administrative duties, including but not limited to assisting with calendars and scheduling, processing receipts and travel documents, and other duties affiliated with cultivating and stewarding CVMBS donors. This position will report to the Executive Director of Development and assist six college development officers.
Required Job Qualifications
- Bachelor’s degree from an accredited institution in business, communication, liberal arts, nonprofit management or related field by employment start date.
- Minimum of 2 years experience in a project/office management role which may include customer-facing roles such as sales, marketing, non-profit management, or development.
- A demonstrated ability to engage and effectively communicate with diverse audiences.
- Proficient in Microsoft Office Suite and an affinity for learning new technology.
- Ability to work non-standard hours, including early mornings, evenings, and weekends.
- Must have a valid driver’s license, the ability to obtain a driver’s license, or access to a licensed driver by the employment start date.
Preferred Job Qualifications
- Strong written communication skills and knowledge in design
- Strong organizational skills and experience tracking multiple projects
- Ability to problem solve and exercise initiative and independent judgement
- Excellent attention to detail and commitment to meeting project deadlines
- Excellent analytical abilities
Essential Duties
Job Duty Category
Development Operations
Duty/Responsibility
- Manage development operations to enhance the fundraising activities in the College of Veterinary Medicine and Biomedical Sciences.
- Implement and maintain processes to support frontline fundraisers, the dean, and department heads in their donor interactions (write briefs, prepare materials, develop presentations, support proposal creation, new fund paperwork, gift and gift-in-kind transmittals, letters of intent, pledge forms, travel reports, and schedule meetings).
- Proficiency in the CRM system Advance. Input as well as compile and analyze data and information from the CRM donor database.
- Create donor profiles as needed to guide development staff, dean, and faculty members with their interactions with donors and prospects.
- Manages all scholarship administration and stewardship, including oversight of the annual scholarship luncheon with donors, prospects and student recipients as well as notifying donors of their recipients, and more.
- Oversee integrity of donor data and gift fund management (create new funds; create and track fund agreements; create and track proposals; enter contact reports; handle all ad-hoc report requests; handle appeal code requests; and manage CVMBS pipeline information in the Advance database).
- Ensure accurate processing of donor gifts in adherence with donor intent and University Advancement and Colorado State University Foundation policies AND manage the donor acknowledgement process.
- Facilitate the CSU naming process for donors in the CVMBS.
- Interpret University Advancement policies to faculty and staff within the academic units and centers, and support them in adhering to guidelines and best practices.
- Considers the role of diversity, equity, and inclusion in processes, procedures, communications, materials, and interactions.
Percentage Of Time
35
Job Duty Category
Donor Relations/Unit and Donor Impact/Problem Solving
Duty/Responsibility
- Manage development operations to empower Dean and development team to identify, qualify, cultivate, solicit, and steward alumni and other major gift ($25,000 ) donors. Responsible for understanding and executing the Donor Bill of Rights, and maintaining positive donor relationships and confidentiality.
- Manage gift acknowledgement process (create thank you letters, weekly gift reports, and customized donor communications; track mailings).
- Assist with college and departmental advisory committees as needed.
- Manage the operations of the College’s Alumni Awards yearly. Compile nominees’ information and disperse to committee, organize the selection committee meeting, maintain and update webpages in relation to Alumni Awards.
- Recommend strategic actions to senior leadership by pulling reports, creating presentations, and overseeing travel schedules to support the university and college fundraising priorities.
- Draft strong, clearly written communications (email and written correspondence, contact reports, etc.) to ensure flow of information is recorded accurately in Advance database.
- Create and manage online giving pages and other fundraising appeals and webpages. Compile lists of donors and alumni for use by academic units for mail and email communications, event invitations, and solicitations.
- Manage special projects as needed to support meaningful donor engagement (events, gifts, web and newsletter stories, online giving pages, etc.)
- Act as a liaison to College units, providing training and best practices for their own acknowledgements.
- Successfully interact and work with a diverse range of colleagues and alumni by demonstrating a commitment to inclusive interactions and environments. Examine how communications, processes, reporting, and projects can be more inclusive.
Percentage Of Time
35
Job Duty Category
Development Team Administrative Support
Duty/Responsibility
- Support the administrative activities for the CVMBS Development team (take meeting minutes, plan travel, create agendas, support events, etc.)
- Coordinate and set up meetings, create briefings and background materials (bios, overview reports, etc.) for CVMBS development team, leadership, faculty, and staff.
- Prepare/process and route all required gift forms for gifts to the CVMBS.
- Process team expense receipts and travel reimbursements.
- Compile weekly gift reports and communicate findings to CVMBS development team.
- Manage timelines and responsibilities for several different projects while utilizing a strong attention to detail.
- Consider how team processes and portfolios remain committed to representing donors of all backgrounds and how processes and communications are inclusive.
Percentage Of Time
20
Job Duty Category
Supervision
Duty/Responsibility
- Manage a team of 2-4 Student Hourly employees. Oversee their work in reporting, data management, gift acknowledgement, processing travel and expenses, and special projects. Organize their training, scheduling, responsibilities, and reviews.
- Ensures an inclusive team environment where all student employees feel valued, their ideas welcomed, and their contributions affirmed; contributes to the overall UA division culture and goals of inclusivity through supervision. Consistently works toward elevated cultural competency and inclusive leadership/supervisory tactics.
Percentage Of Time
10
Application Details
Special Instructions to Applicants
Applicants should submit:
- A cover letter that demonstrates any and all of the required and preferred qualifications that they meet
- A resume
- Three professional references noting name, phone number, email address, and professional relationship (one should be a current or former supervisor).
For tips on how to craft a successful application, please review the FAQ document on our Careers site at: giving.colostate.edu/careers/current-opportunities/.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. References will not be contacted without prior notification of candidates.
Questions regarding the position or anything else related to careers with UA may be directed to the University Advancement Talent & HR team at UA_TMHR@colostate.edu
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel
Search Contact
Jerick Flores, jerick.flores@colostate.edu
EEO
Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Salary : $50,000 - $55,000
